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Health & Safety Management Health & Safety Management for Quarries Topic Four
Objectives of this Section <ul><li>To define the concepts and components of a health and safety management system. </li></...
H&S Management System:  Definition <ul><li>“ The means by which an organisation controls risk through the management proce...
<ul><li>“ Part of the overall management system that facilities the management of the OH&S risks associated with the busin...
Safety Programmes   <ul><li>Traditional approach is the use of safety programmes. </li></ul><ul><li>Programmes are focused...
Systems Approach <ul><li>Four elements common to general systems theories are input, process, output and feedback.  </li><...
Systems Approach
Key Elements of a H&S Management System (1) <ul><li>HSE Model </li></ul><ul><li>(HSG65) </li></ul>
Key Elements of a H&S Management System <ul><li>Policy </li></ul><ul><li>Effective health and safety policies set a clear ...
Organising An effective management structure and arrangements are in place for delivering the policy. Key Elements of a H&...
<ul><li>Planning </li></ul><ul><li>There is a planned and systematic approach to implementing the health and safety policy...
Measuring Performance Performance is measured against agreed standards to reveal when and where improvement is needed. Key...
<ul><li>Auditing and Reviewing of  </li></ul><ul><li>Performance </li></ul><ul><li>The organisation learns from all releva...
Standardisation <ul><li>A standard is defined by the BSI as: </li></ul><ul><li>“ A document, established by consensus and ...
<ul><li>Recent International Standards </li></ul><ul><li>ISO 9000 Series: Quality Management Systems </li></ul><ul><li>ISO...
<ul><li>Standards consist of  </li></ul><ul><li>Specifications and Guidance </li></ul><ul><li>A specification is a “ detai...
<ul><li>Recent Developments in H&S </li></ul><ul><li>In 1997 the ISO decided not to develop an OHSMS standard. </li></ul><...
BS 8800 <ul><li>Produced by the BSI in 1996 </li></ul><ul><li>Written as a guidance document. </li></ul><ul><li>Based on t...
BS 8800 <ul><li>Gives advice on: </li></ul><ul><li>How to evaluate shortcomings with an existing health & safety managemen...
BS 8800: Management System Models (1) ISO 14001
BS 8800: Management System Models (2) HSE (HSG65)
OHSAS 18001
OHSAS 18001 <ul><li>Produced in 1999. </li></ul><ul><li>Specification produced by several organisations (both from the UK ...
OHSAS 18002 <ul><li>Produced in 2000. </li></ul><ul><li>Provides generic guidance on the application of 18001.  </li></ul>...
 
Practical Aspects of a H&S Management System <ul><li>The Health & Safety Policy (1) </li></ul><ul><li>An OH&S policy estab...
The Health & Safety Policy (2) <ul><li>BS8800 sets out nine specific commitments that must be included to develop a compre...
The Health and Safety Policy (2a) <ul><li>The setting and publishing of OH&S objectives, even if only by internal notifica...
The Health & Safety Policy (2b) <ul><li>Employee involvement and consultation to gain commitment to the policy and its imp...
 
Planning for Health & Safety Management <ul><li>Planning for OH&S involves: </li></ul><ul><li>Identifying requirements for...
<ul><li>Both BS8800 and OHSAS 18001 identify three key areas which need to be addressed during the planning stage. </li></...
<ul><li>(2) Legal requirements </li></ul><ul><li>The organisation should identify all legal requirements applicable to it ...
<ul><li>(3) Health & Safety Objectives and Programmes </li></ul><ul><li>Health and safety objectives are defined as “ the ...
<ul><li>Examples of Types of OH&S objective </li></ul><ul><li>The introduction of additional features into the OH&S manage...
<ul><li>Suitable indicators should be defined for each objective to allow for the monitoring of the implementation of the ...
Implementation & Operation <ul><li>Roles and Responsibilities </li></ul><ul><li>At all levels within the organisation, peo...
Roles and Responsibilities cont’d <ul><li>Appropriate arrangements should exist whereby people are held accountable for di...
<ul><li>Training & Competence </li></ul><ul><li>The organisation should have effective procedures for ensuring the compete...
Implementation and Operation (2) <ul><li>Consultation & Communication </li></ul><ul><li>The organisation should encourage ...
<ul><ul><ul><li>Information and developments in OH&S management practice. </li></ul></ul></ul><ul><ul><ul><li>Ensuring tha...
Implementation and Operation (2) <ul><li>Documentation </li></ul><ul><li>The organisation should document, and maintain up...
<ul><li>Operational Control </li></ul><ul><li>The organisation should establish and maintain arrangements to ensure that a...
 
Measuring Performance (1) <ul><li>The key purposes of measuring performance are to: </li></ul><ul><ul><ul><li>Determine wh...
<ul><li>An organisation’s performance measurement system should incorporate both active and reactive monitoring data. </li...
Measuring Performance (2) <ul><li>Active measuring systems  </li></ul><ul><li>Used to check compliance with the organisati...
<ul><li>Active Measuring systems cont’d </li></ul><ul><ul><ul><li>Extent of compliance with statutory requirements Frequen...
<ul><li>Reactive monitoring Systems </li></ul><ul><li>Should be used to investigate, analyse and record OH&S management sy...
Measuring Performance (3) <ul><li>Investigating Accidents and Incidents </li></ul><ul><li>Organisations should have proced...
 
<ul><li>Auditing   </li></ul><ul><li>OH&S auditing is a process whereby an organisation can review and continuously evalua...
Key Requirements of Auditing (1) <ul><li>Scheduling </li></ul><ul><li>An annual plan should be prepared for carrying out i...
<ul><li>Audits </li></ul><ul><li>Audits provide a comprehensive and formal assessment of the organisation’s compliance wit...
Key requirements of Auditing (2) <ul><li>Data collection and interpretation </li></ul><ul><li>Relevant documentation shoul...
<ul><li>Audit results </li></ul><ul><li>At the end of the audit, and before submitting their report, the auditor or the Au...
Key requirements of Auditing (2) <ul><li>Content of the Report </li></ul><ul><li>The content of the final audit report sho...
Content of the Report cont’d <ul><ul><ul><li>The identification of reference handbooks used to conduct the audit; </li></u...
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Health & Safety Management For Quarries

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  1. 1. Health & Safety Management Health & Safety Management for Quarries Topic Four
  2. 2. Objectives of this Section <ul><li>To define the concepts and components of a health and safety management system. </li></ul><ul><li>To outline recent developments in health and safety management including the development of OHSAS18001 and accreditation. </li></ul>
  3. 3. H&S Management System: Definition <ul><li>“ The means by which an organisation controls risk through the management process ”. </li></ul><ul><li>Health & Safety Executive </li></ul>
  4. 4. <ul><li>“ Part of the overall management system that facilities the management of the OH&S risks associated with the business of the organisation. </li></ul><ul><li>This includes the organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing and achieving, reviewing and maintaining the organisation’s OH&S policy”. </li></ul><ul><li>British Standards Institute </li></ul>
  5. 5. Safety Programmes <ul><li>Traditional approach is the use of safety programmes. </li></ul><ul><li>Programmes are focused on compliance with standards/regulations </li></ul><ul><li>Programmes do not have strong or any feedback mechanisms </li></ul><ul><li>The performance of a programme is measured using (reactive) indicators such as the number of accidents, injuries etc. </li></ul>
  6. 6. Systems Approach <ul><li>Four elements common to general systems theories are input, process, output and feedback. </li></ul><ul><li>Systems are also classed as being either open or closed. </li></ul><ul><ul><li>Open systems interacts with the external environment and is subject to external influences. </li></ul></ul><ul><ul><li>Closed systems do not interact with the environment and so their ability to adapt or respond to changing internal conditions is limited. </li></ul></ul>
  7. 7. Systems Approach
  8. 8. Key Elements of a H&S Management System (1) <ul><li>HSE Model </li></ul><ul><li>(HSG65) </li></ul>
  9. 9. Key Elements of a H&S Management System <ul><li>Policy </li></ul><ul><li>Effective health and safety policies set a clear direction for the organisation to follow. </li></ul>
  10. 10. Organising An effective management structure and arrangements are in place for delivering the policy. Key Elements of a H&S Management System
  11. 11. <ul><li>Planning </li></ul><ul><li>There is a planned and systematic approach to implementing the health and safety policy through an effective health and safety management system. </li></ul><ul><li>  </li></ul><ul><li>  </li></ul>Key Elements of a H&S Management System
  12. 12. Measuring Performance Performance is measured against agreed standards to reveal when and where improvement is needed. Key Elements of a H&S Management System
  13. 13. <ul><li>Auditing and Reviewing of </li></ul><ul><li>Performance </li></ul><ul><li>The organisation learns from all relevant experience and applies the lessons . </li></ul>Key Elements of a H&S Management System
  14. 14. Standardisation <ul><li>A standard is defined by the BSI as: </li></ul><ul><li>“ A document, established by consensus and approved by a recognised body, that provides for common and repeated use, rules, guidelines, or characteristics for activities or their results, aimed at the achievement of the optimum degree of order in a given context ” </li></ul>
  15. 15. <ul><li>Recent International Standards </li></ul><ul><li>ISO 9000 Series: Quality Management Systems </li></ul><ul><li>ISO 14000 Series: Environmental Management Systems </li></ul>
  16. 16. <ul><li>Standards consist of </li></ul><ul><li>Specifications and Guidance </li></ul><ul><li>A specification is a “ detailed set of requirements to be satisfied by a product, material, process or system, indicating the procedures for checking conformity to these requirements ”. </li></ul><ul><li>A guidance document provides advice rather than a set of verifiable requirements and is designed as an internal management tool. </li></ul>
  17. 17. <ul><li>Recent Developments in H&S </li></ul><ul><li>In 1997 the ISO decided not to develop an OHSMS standard. </li></ul><ul><li>As a result many countries have developed their own. A recent survey identified 31 such standards. </li></ul>
  18. 18. BS 8800 <ul><li>Produced by the BSI in 1996 </li></ul><ul><li>Written as a guidance document. </li></ul><ul><li>Based on the management systems models from both the HSE and ISO 14001. </li></ul>
  19. 19. BS 8800 <ul><li>Gives advice on: </li></ul><ul><li>How to evaluate shortcomings with an existing health & safety management system (OHSMS). </li></ul><ul><li>What an adequate system should comprise of. </li></ul><ul><li>How to progress from existing system to an adequate system. </li></ul><ul><li>Over 7000 copies of BS8800 were sold in the first twelve months. </li></ul>
  20. 20. BS 8800: Management System Models (1) ISO 14001
  21. 21. BS 8800: Management System Models (2) HSE (HSG65)
  22. 22. OHSAS 18001
  23. 23. OHSAS 18001 <ul><li>Produced in 1999. </li></ul><ul><li>Specification produced by several organisations (both from the UK and internationally) led by the BSI. </li></ul><ul><li>The management system model used in OHSAS 18001 is the ISO 14001 model. </li></ul><ul><li>As a specification, OHSAS 18001 lists a number of management system requirements using ‘shall’ statements such as ‘ the organisation shall establish and maintain documented health and safety objectives, at each relevant function and level within the organisation’ . </li></ul>
  24. 24. OHSAS 18002 <ul><li>Produced in 2000. </li></ul><ul><li>Provides generic guidance on the application of 18001. </li></ul><ul><li>This document describes the intent, typical inputs, processes and typical outputs, against each requirement of 18001. </li></ul><ul><li>Purpose is to aid the understanding and implementation of OHSAS 18001. </li></ul>
  25. 26. Practical Aspects of a H&S Management System <ul><li>The Health & Safety Policy (1) </li></ul><ul><li>An OH&S policy establishes an overall sense of direction and sets the principles of action for an organisation. </li></ul><ul><li>It sets goals for the level of OHS responsibility and performance required from the mine. </li></ul><ul><li>It demonstrates the formal commitment towards good OH&S management, particularly that of the organisation’s top management. </li></ul>
  26. 27. The Health & Safety Policy (2) <ul><li>BS8800 sets out nine specific commitments that must be included to develop a comprehensive policy statement. </li></ul><ul><li>  </li></ul><ul><li>Recognising that OH&S is an integral particle of its business performance. </li></ul><ul><li>Achieving a high level of OH&S performance, with compliance to legal requirements as a minimum, and to continual cost-effective improvement in performance. </li></ul><ul><li>Provide adequate and appropriate resources to implement the policy. </li></ul>
  27. 28. The Health and Safety Policy (2a) <ul><li>The setting and publishing of OH&S objectives, even if only by internal notification. </li></ul><ul><li>Place the management of OH&S as a prime responsibility of line management, from the most senior executive to first line supervisory level. </li></ul><ul><li>To ensure that the policy statement is understood, implemented and maintained at all levels in the organisation. </li></ul>
  28. 29. The Health & Safety Policy (2b) <ul><li>Employee involvement and consultation to gain commitment to the policy and its implementation. </li></ul><ul><li>Periodic review of the policy, the management system and audit of compliance to policy. </li></ul><ul><li>Ensure that employees at all levels receive appropriate training and are competent to carry out their duties and responsibilities. </li></ul>
  29. 31. Planning for Health & Safety Management <ul><li>Planning for OH&S involves: </li></ul><ul><li>Identifying requirements for the system - </li></ul><ul><li>what needs to be done </li></ul><ul><li>Setting clear performance criteria - </li></ul><ul><li>what is to be done </li></ul><ul><li>Identifying who is responsible - </li></ul><ul><li>who gets it done </li></ul><ul><li>Setting time scales - </li></ul><ul><li>when it should be done by </li></ul><ul><li>Identifying the desired outcome - </li></ul><ul><li>what should be the result </li></ul>
  30. 32. <ul><li>Both BS8800 and OHSAS 18001 identify three key areas which need to be addressed during the planning stage. </li></ul><ul><li>(1) Risk Assessment and Management </li></ul><ul><li>The intent of this requirement is so that the organisation can appreciate all significant OH&S hazards facing it using the process of risk management. </li></ul>
  31. 33. <ul><li>(2) Legal requirements </li></ul><ul><li>The organisation should identify all legal requirements applicable to it as well as any other industry or company specific requirements to which it subscribes. </li></ul>
  32. 34. <ul><li>(3) Health & Safety Objectives and Programmes </li></ul><ul><li>Health and safety objectives are defined as “ the goals in terms of H&S performance that an organisation sets itself to achieve and should be quantified wherever practicable ”. </li></ul>
  33. 35. <ul><li>Examples of Types of OH&S objective </li></ul><ul><li>The introduction of additional features into the OH&S management system (e.g. permit to work systems for specific tasks, strategic OH&S safety training for supervisors etc.). </li></ul><ul><li>The improvement of existing features, or the constancy of their application across the Quarry (e.g. accident reporting, communication of standard procedures etc.). </li></ul><ul><li>The elimination or the reduction in frequency of particular undesired incidents (e.g. reduce accidents by 20%, remove all hazardous material etc.) </li></ul>
  34. 36. <ul><li>Suitable indicators should be defined for each objective to allow for the monitoring of the implementation of the objectives. </li></ul><ul><li>Formal action plans should be drawn up for each OH&S objective that has been identified. These should identify the: </li></ul><ul><ul><li>Individuals who are responsible for the deliverance of the objectives across the quarry and/or within each operation. </li></ul></ul><ul><ul><li>Various tasks that need to be undertaken in order to meet each objective. </li></ul></ul>Implementing Objectives
  35. 37. Implementation & Operation <ul><li>Roles and Responsibilities </li></ul><ul><li>At all levels within the organisation, people need to be aware of their roles and responsibilities. </li></ul><ul><li>Individual OH&S responsibilities should be clearly defined. </li></ul><ul><li>All personnel should be given the authority and resources necessary to carry out their responsibilities. </li></ul>
  36. 38. Roles and Responsibilities cont’d <ul><li>Appropriate arrangements should exist whereby people are held accountable for discharging their responsibilities. </li></ul><ul><li>Reporting relationships should be clear and unambiguous. </li></ul><ul><li>Where personnel appraisal systems exist OH&S responsibilities should be included. </li></ul>
  37. 39. <ul><li>Training & Competence </li></ul><ul><li>The organisation should have effective procedures for ensuring the competence of personnel to carry out their designated functions. </li></ul><ul><li>Systematic identification of the competencies required by each employee. </li></ul><ul><li>Provision of training identified as being necessary. </li></ul><ul><li>Assessment of individuals to ensure that they have acquired and maintain the knowledge and skills necessary for the level of competence required. </li></ul><ul><li>The maintenance of appropriate training/skills records. </li></ul>
  38. 40. Implementation and Operation (2) <ul><li>Consultation & Communication </li></ul><ul><li>The organisation should encourage participation in a process of consultation and communication. This involves: </li></ul><ul><li>Identifying and receiving relevant OH&S information from outside the organisation including: </li></ul><ul><ul><ul><li>New, or amendments to legislation; </li></ul></ul></ul><ul><ul><ul><li>Information necessary for the identification of hazards and evaluation and control of risks; </li></ul></ul></ul>
  39. 41. <ul><ul><ul><li>Information and developments in OH&S management practice. </li></ul></ul></ul><ul><ul><ul><li>Ensuring that pertinent OH&S information is communicated to all people in the organisation who need it. This requires arrangements to: </li></ul></ul></ul><ul><ul><ul><li>Ensure that information does not just flow from the top down, but also from the bottom up. </li></ul></ul></ul><ul><ul><ul><li>Avoiding restricting OH&S items to dedicated OH&S meetings. </li></ul></ul></ul><ul><ul><ul><li>Report hazards and shortcomings in OH&S arrangements. </li></ul></ul></ul><ul><ul><ul><li>Ensuring that relevant information is communicated to people outside the organisation who require it. </li></ul></ul></ul><ul><ul><ul><li>Encouraging feed-back and suggestions from employees on OH&S matters. </li></ul></ul></ul>
  40. 42. Implementation and Operation (2) <ul><li>Documentation </li></ul><ul><li>The organisation should document, and maintain up-to-date sufficient documentation on its OH&S management system. </li></ul><ul><li>This requirement is analogous to Regulation 7 of the Quarries Regulations, 1999 which require the production of a health and safety document. </li></ul>
  41. 43. <ul><li>Operational Control </li></ul><ul><li>The organisation should establish and maintain arrangements to ensure that activities are carried out safely. </li></ul><ul><li>These arrangements should be based on the results of the risk assessment, and any health and safety objectives that have been defined. </li></ul><ul><li>The organisation should also plan and prepare for all foreseeable accident, incident and emergency situations. </li></ul>
  42. 45. Measuring Performance (1) <ul><li>The key purposes of measuring performance are to: </li></ul><ul><ul><ul><li>Determine whether OH&S plans have been implemented and objectives achieved; </li></ul></ul></ul><ul><ul><ul><li>Check that risk control measures are in place and are effective; </li></ul></ul></ul><ul><ul><ul><li>Learn from system failures such as areas of non-compliance, accidents and incidents. </li></ul></ul></ul><ul><ul><ul><li>Promote the implementation of plans and risk controls by providing feedback to all parties </li></ul></ul></ul><ul><ul><ul><li>Provide information that can be used to review, and if necessary to improve aspects of an OH&S management system. </li></ul></ul></ul>
  43. 46. <ul><li>An organisation’s performance measurement system should incorporate both active and reactive monitoring data. </li></ul>
  44. 47. Measuring Performance (2) <ul><li>Active measuring systems </li></ul><ul><li>Used to check compliance with the organisations OH&S activities. </li></ul><ul><li>Examples of active monitoring data are: </li></ul><ul><ul><ul><li>The extent to which plans and objectives have been set and achieved. </li></ul></ul></ul><ul><ul><ul><li>Whether a director for OH&S has been appointed. </li></ul></ul></ul><ul><ul><ul><li>Whether a safety policy has been published. </li></ul></ul></ul><ul><ul><ul><li>The numbers trained in OH&S. </li></ul></ul></ul><ul><ul><ul><li>Number of risk assessments completed. </li></ul></ul></ul><ul><ul><ul><li>Extent of compliance with risk controls. </li></ul></ul></ul>
  45. 48. <ul><li>Active Measuring systems cont’d </li></ul><ul><ul><ul><li>Extent of compliance with statutory requirements Frequency of OH&S audits. </li></ul></ul></ul><ul><ul><ul><li>Frequency and effectiveness of OH&S committee meetings. </li></ul></ul></ul><ul><ul><ul><li>OH&S specialist reports. </li></ul></ul></ul><ul><ul><ul><li>Health Surveillance reports. </li></ul></ul></ul><ul><ul><ul><li>Workplace exposure levels. </li></ul></ul></ul><ul><ul><ul><li>Personal protective equipment use. </li></ul></ul></ul>
  46. 49. <ul><li>Reactive monitoring Systems </li></ul><ul><li>Should be used to investigate, analyse and record OH&S management system failures including: </li></ul><ul><ul><ul><li>Unsafe Acts </li></ul></ul></ul><ul><ul><ul><li>Unsafe conditions </li></ul></ul></ul><ul><ul><ul><li>Lost time accidents </li></ul></ul></ul><ul><ul><ul><li>Major accidents & fatalities </li></ul></ul></ul><ul><ul><ul><li>Sickness absences </li></ul></ul></ul><ul><ul><ul><li>Criticisms made by regulatory agency staff </li></ul></ul></ul><ul><ul><ul><li>Complaints made by members of the public. </li></ul></ul></ul>
  47. 50. Measuring Performance (3) <ul><li>Investigating Accidents and Incidents </li></ul><ul><li>Organisations should have procedures for both the reporting and investigating of accidents and incidents. </li></ul><ul><li>The prime purpose of these procedures should be to prevent further occurrence of the situation by identifying and dealing with the root causes. </li></ul>
  48. 52. <ul><li>Auditing </li></ul><ul><li>OH&S auditing is a process whereby an organisation can review and continuously evaluate the effectiveness of their OH&S management system. </li></ul><ul><li>Safety auditing is a positive and proactive means of checking the safety performance of an organisation . </li></ul>
  49. 53. Key Requirements of Auditing (1) <ul><li>Scheduling </li></ul><ul><li>An annual plan should be prepared for carrying out internal safety audits. </li></ul><ul><li>  </li></ul><ul><li>Management Support </li></ul><ul><li>To be of value, senior management should be fully committed to the concept of auditing and its effective implementation within the organisation. </li></ul>
  50. 54. <ul><li>Audits </li></ul><ul><li>Audits provide a comprehensive and formal assessment of the organisation’s compliance with OH&S procedures and practices. </li></ul><ul><li>The end result of an audit should include a detailed written assessment of OH&S procedures, the levels of compliance with procedures and practices and should where necessary identify corrective actions. </li></ul><ul><li>Auditors </li></ul><ul><li>One or more persons may undertake audits. A team approach may widen the involvement and improve co-operation. They should be independent of the part of the organisation or the activity that is to be audited. </li></ul>
  51. 55. Key requirements of Auditing (2) <ul><li>Data collection and interpretation </li></ul><ul><li>Relevant documentation should be examined. This may include. </li></ul><ul><ul><ul><li>OH&S management system documentation. </li></ul></ul></ul><ul><ul><ul><li>OH&S policy statement. </li></ul></ul></ul><ul><ul><ul><li>OH&S emergency procedures. </li></ul></ul></ul><ul><ul><ul><li>Permit to work systems and procedures. </li></ul></ul></ul><ul><ul><ul><li>Minutes of OH&S meetings. </li></ul></ul></ul><ul><ul><ul><li>Accident/Incident reports and records. </li></ul></ul></ul><ul><ul><ul><li>Training records. </li></ul></ul></ul><ul><ul><ul><li>Reports or communication with the enforcing authority. </li></ul></ul></ul>
  52. 56. <ul><li>Audit results </li></ul><ul><li>At the end of the audit, and before submitting their report, the auditor or the Audit team should hold a meeting with the responsible manager of the audited area. </li></ul><ul><li>The main purpose of such a meeting is to communicate the results of the audit to the responsible manager in order to ensure that it is understood and agreement is reached. </li></ul>
  53. 57. Key requirements of Auditing (2) <ul><li>Content of the Report </li></ul><ul><li>The content of the final audit report should, depending on the case, contain the following elements: </li></ul><ul><ul><ul><li>The audit objectives and scope </li></ul></ul></ul><ul><ul><ul><li>The particulars of the audit plan, identification of the members of the auditing team and the audited representative, dates of audit and identification of the area subject to audit; </li></ul></ul></ul>
  54. 58. Content of the Report cont’d <ul><ul><ul><li>The identification of reference handbooks used to conduct the audit; </li></ul></ul></ul><ul><ul><ul><li>The cases of non conformance. </li></ul></ul></ul><ul><ul><ul><li>The auditors assessment of the degree of conformity to OHSAS 18001 </li></ul></ul></ul><ul><ul><ul><li>The ability of the OH&S management system to achieve the stated OH&S objectives </li></ul></ul></ul>

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