The webinar covers: • Developments in Health and Safety Management including the development of OHSAS18001 based Management System • Usage of OHSAS 18001 in a working environment • Main concepts of an Health and Safety Management System Presenter: This webinar was presented by PECB Certified Trainer Raza Shah, who is a senior consultant, trainer and coach in Occupational Health and Safety. Link of the recorded session published on YouTube: https://youtu.be/B7u_01BV9Gg

1. Topic
Health & Safety

2. Biltehqeeq
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 To define the concepts and components of a
health and safety management system.
 To outline recent developments in health and
safety management including the
development of OHSAS18001 and
accreditation.

3. Biltehqeeq
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“The means by which an organisation
controls risk through the management
process”.
Health & Safety Executive

4. Biltehqeeq
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“Part of the overall management system
that facilities the management of the OH&S
risks associated with the business of the
organisation.
This includes the organisational structure,
planning activities, responsibilities,
practices, procedures, processes and
resources for developing and achieving,
reviewing and maintaining the
organisation’s OH&S policy”.
British Standards Institute

5. Biltehqeeq
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 Four elements common to general systems
theories are input, process, output and
feedback.
 Systems are also classed as being either open or
closed.
◦ Open systems interacts with the external environment
and is subject to external influences.
◦ Closed systems do not interact with the environment
and so their ability to adapt or respond to changing
internal conditions is limited.

6. Biltehqeeq
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INPUT PROCESS OUTPUT
FEEDBACK
Organisation
External Environment

7. Biltehqeeq
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HSE Model
(HSG65)
Policy
development
Organisational
development
Developing
techniques of
planning,
measuring and
reviewing
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Policy
Effective health and
safety policies set a
clear direction for the
organisation to
follow.

9. Biltehqeeq
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Key Elements of a H&S
Management System
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Organising
An effective management structure
and arrangements are in place for
delivering the policy.

10. Biltehqeeq
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Planning
There is a planned and
systematic approach
to implementing the
health and safety
policy through an
effective health and
safety management
system.
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11. Biltehqeeq
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Key Elements of a H&S
Management System
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Measuring
Performance
Performance is measured against
agreed standards to reveal when
and where improvement is needed.

12. Biltehqeeq
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Auditing and
Reviewing of
Performance
The organisation learns
from all relevant
experience and
applies the lessons.
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13. Biltehqeeq
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Status
ReviewReviewOHSOHS
PolicyPolicy
PlanninPlannin
gg
OHS Policy
OHS Policy
Planning
Planning
Implementation
& Operation
Implementation
& OperationChecking
&Correctiv
eActio
n
Checking &
Corrective
Action
Continu
alImprovem
ent
Continual
Improvement
Manageme
ntRevie
w
Management
Review
1. OH&S Policy
1.1. The Health & Safety Policy
2. Planning
2.1. Planning for hazard identification, risk
assessment and control
2.2. Legal and other requirements
2.3. Objectives
2.4. OH&S management programme(s)
3. Implementation and Operation
3.1. Structure and responsibility
3.2. Training, awareness and competence
3.3. Consultation and Communication
3.4. Documentation
3.5. Document and data control
3.6. Operational Control
3.7. Emergency preparedness and response
4. Checking and Corrective Action
4.1. Performance measurement and monitoring
4.2. Accidents, incidents, non-conformances
and corrective and preventative action
4.3. Records and record management
4.4. Audit
5. Management Review
5.1. Management Review

14. Biltehqeeq
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 Produced in 1999.
 Specification produced by several organisations
(both from the UK and internationally) led by the
BSI.
 The management system model used in OHSAS
18001 is the ISO 14001 model.
 As a specification, OHSAS 18001 lists a number
of management system requirements using
‘shall’ statements such as ‘the organisation
shall establish and maintain documented health
and safety objectives, at each relevant function
and level within the organisation’.

15. Biltehqeeq
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 Produced in 2000.
 Provides generic guidance on the application of
18001.
 This document describes the intent, typical inputs,
processes and typical outputs, against each
requirement of 18001.
 Purpose is to aid the understanding and
implementation of OHSAS 18001.

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17. Biltehqeeq
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The Health & Safety Policy (1)
 An OH&S policy establishes an overall sense of
direction and sets the principles of action for an
organisation.
 It sets goals for the level of OHS responsibility and
performance required from the mine.
 It demonstrates the formal commitment towards
good OH&S management, particularly that of the
organisation’s top management.

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19. Biltehqeeq
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Planning for OH&S involves:
 Identifying requirements for the system -
what needs to be done
 Setting clear performance criteria -
what is to be done
 Identifying who is responsible -
who gets it done
 Setting time scales -
when it should be done by
 Identifying the desired outcome -
what should be the result

20. Biltehqeeq
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Both BS8800 and OHSAS 18001 identify
three key areas which need to be
addressed during the planning stage.
(1) Risk Assessment and Management
The intent of this requirement is so that the
organisation can appreciate all significant OH&S
hazards facing it using the process of risk
management.

21. Bitehqeeq
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(2) Legal requirements
The organisation should identify all legal
requirements applicable to it as well as any other
industry or company specific requirements to
which it subscribes.

22. Biltehqeeq
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(3) Health & Safety Objectives and
Programmes
Health and safety objectives are defined as “the
goals in terms of H&S performance that an
organisation sets itself to achieve and should be
quantified wherever practicable”.

23. Biltehqeeq
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Roles and Responsibilities
 At all levels within the organisation,
people need to be aware of their roles
and responsibilities.
 Individual OH&S responsibilities should
be clearly defined.
 All personnel should be given the
authority and resources necessary to
carry out their responsibilities.

24. Biltehqeeq
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 Appropriate arrangements should exist
whereby people are held accountable for
discharging their responsibilities.
 Reporting relationships should be clear
and unambiguous.
 Where personnel appraisal systems exist
OH&S responsibilities should be
included.

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Training & Competence
 The organisation should have effective
procedures for ensuring the competence of
personnel to carry out their designated
functions.
 Systematic identification of the competencies
required by each employee.
 Provision of training identified as being
necessary.
 Assessment of individuals to ensure that they
have acquired and maintain the knowledge and
skills necessary for the level of competence
required.
 The maintenance of appropriate training/skills
records.

26. Biltehqeeq
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Consultation & Communication
The organisation should encourage
participation in a process of consultation
and communication. This involves:
 Identifying and receiving relevant OH&S
information from outside the
organisation including:
New, or amendments to legislation;
Information necessary for the identification of hazards
and evaluation and control of risks;

27. Biltehqeeq
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Information and developments in OH&S management
practice.
Ensuring that pertinent OH&S information is
communicated to all people in the organisation who
need it. This requires arrangements to:
Ensure that information does not just flow from the
top down, but also from the bottom up.
Avoiding restricting OH&S items to dedicated OH&S
meetings.
Report hazards and shortcomings in OH&S
arrangements.
Ensuring that relevant information is communicated
to people outside the organisation who require it.
Encouraging feed-back and suggestions from
employees on OH&S matters.

28. Biltehqeeq
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Documentation
 The organisation should document, and maintain
up-to-date sufficient documentation on its OH&S
management system.
 This requirement is analogous to Regulation 7 of
the Quarries Regulations, 1999 which require the
production of a health and safety document.

29. Biltehqeeq
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Operational Control
 The organisation should establish and maintain
arrangements to ensure that activities are
carried out safely.
 These arrangements should be based on the
results of the risk assessment, and any health
and safety objectives that have been defined.
 The organisation should also plan and prepare
for all foreseeable accident, incident and
emergency situations.

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31. Biltehqeeq
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The key purposes of measuring
performance are to:
Determine whether OH&S plans have been
implemented and objectives achieved;
Check that risk control measures are in place and are
effective;
Learn from system failures such as areas of non-
compliance, accidents and incidents.
Promote the implementation of plans and risk
controls by providing feedback to all parties
Provide information that can be used to review, and if
necessary to improve aspects of an OH&S
management system.

32. Biltehqeeq
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An organisation’s performance
measurement system should incorporate
both active and reactive monitoring data.

33. Biltehqeeq
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Active measuring systems
 Used to check compliance with the
organisations OH&S activities.
 Examples of active monitoring data are:
The extent to which plans and objectives have been
set and achieved.
Whether a director for OH&S has been appointed.
Whether a safety policy has been published.
The numbers trained in OH&S.
Number of risk assessments completed.
Extent of compliance with risk controls.

34. Biltehqeeq
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Active Measuring systems cont’d
Extent of compliance with statutory requirements
Frequency of OH&S audits.
Frequency and effectiveness of OH&S committee
meetings.
OH&S specialist reports.
Health Surveillance reports.
Workplace exposure levels.
Personal protective equipment use.

35. Biltehqeeq
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Reactive monitoring Systems
 Should be used to investigate, analyse
and record OH&S management system
failures including:
Unsafe Acts
Unsafe conditions
Lost time accidents
Major accidents & fatalities
Sickness absences
Criticisms made by regulatory agency staff
Complaints made by members of the public.

36. Biltehqeeq
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Investigating Accidents and Incidents
 Organisations should have procedures for both the
reporting and investigating of accidents and
incidents.
 The prime purpose of these procedures should be
to prevent further occurrence of the situation by
identifying and dealing with the root causes.

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38. Biltehqeeq
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Auditing
 OH&S auditing is a process whereby an
organisation can review and continuously
evaluate the effectiveness of their OH&S
management system.
 Safety auditing is a positive and proactive
means of checking the safety performance of an
organisation.

39. Biltehqeeq
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Scheduling
 An annual plan should be prepared for carrying out
internal safety audits.
Management Support
 To be of value, senior management should be fully
committed to the concept of auditing and its
effective implementation within the organisation.

40. Biltehqeeq
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Audits
 Audits provide a comprehensive and formal
assessment of the organisation’s compliance
with OH&S procedures and practices.
 The end result of an audit should include a
detailed written assessment of OH&S
procedures, the levels of compliance with
procedures and practices and should where
necessary identify corrective actions.
Auditors
 One or more persons may undertake audits. A
team approach may widen the involvement and
improve co-operation. They should be
independent of the part of the organisation or
the activity that is to be audited.

41. Biltehqeeq
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Data collection and interpretation
 Relevant documentation should be
examined. This may include.
OH&S management system documentation.
OH&S policy statement.
OH&S emergency procedures.
Permit to work systems and procedures.
Minutes of OH&S meetings.
Accident/Incident reports and records.
Training records.
Reports or communication with the enforcing
authority.

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Audit results
 At the end of the audit, and before submitting
their report, the auditor or the Audit team
should hold a meeting with the responsible
manager of the audited area.
 The main purpose of such a meeting is to
communicate the results of the audit to the
responsible manager in order to ensure that it is
understood and agreement is reached.

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Content of the Report
 The content of the final audit report should,
depending on the case, contain the
following elements:
The audit objectives and scope
The particulars of the audit plan, identification of the
members of the auditing team and the audited
representative, dates of audit and identification of the
area subject to audit;

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The identification of reference handbooks used to
conduct the audit;
The cases of non conformance.
The auditors assessment of the degree of conformity to
OHSAS 18001
The ability of the OH&S management system to achieve
the stated OH&S objectives