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Social media policy
and best practices

Maria Ogneva, Head of Community
maria@yammer-inc.com, @themaria
updated: 02.22.2012
Who “owns” social media at Yammer?



             We all do!
            Get educated!




2!
                            http://www.flickr.com/photos/22965089@N00/32325828/
We are all the face of Yammer




                  http://www.flickr.com/photos/
Newsflash! Social is not new



Same behaviors, but new
channels.

Don’t do anything you
wouldn’t do in person




                        http://www.flickr.com/photos/
Do’s and Don’ts
Do: Exercise good judgment




            We’re intelligent adults.
    If you weren’t, you wouldn’t work here.
Do: The New York Times Test



                         Don’t post
                         anything you
                         wouldn’t put on
                         the front page
                         of a newspaper
Do: Disclose affiliation


It’s not cool to post a
comment about
Yammer on a blogpost
and not disclose that
you work here. It’s
also illegal.




                          http://www.flickr.com/photos/56597995@N00/2364853112/
Do: Be Safe




              •  Don’t click unknown links. If you get a
                 Twitter DM saying that there’s a bad blog
                 about you, there probably is no bad blog --
                 your friend got hacked
              •  Choose secure passwords, and change them
                 often, especially if you clicked on something
                 bad.
                                http://www.flickr.com/photos/57574984@N00/76138988/
Do: Cite your sources


     There’s a lot of cool stuff on the web, the
     creators of want you to share it and build on it,
     not steal it.

     Always respect intellectual property. When in
     doubt, ask! "




10
                                                     http://www.flickr.com/photos/
Don’t: bash competitors.

    It’s not good sportsmanship.
 Act like a winner, because we are.




                      http://www.flickr.com/photos/44124382101@N01/369536486/
Don’t poach.

                  When our competitors’
                  customers talk to them in
                  social media – that’s their
                  right. It’s not an invitation for
                  us to pitch against them

                  It looks desperate, and
                  wouldn’t want it done to you.

                  Remember: we are the
                  leader!




               http://www.flickr.com/photos/22897538@N04/4297489632/
Don’t SPAM… Or be a robot




 h"p://www.flickr.com/photos/8606620@N07/2255499619/	
     h"p://www.flickr.com/photos/38451115@N04/4672433373/	
  
Don’t: use “Yammer” in your social handle

We’ll have to treat it as an
official Yammer account, which
means:

•    We’ll ask you to change your
     user name if you leave the
     company
•    It’s subject to stricter rules than
     personal accounts
•    It’s just a bigger pain for
     everyone
Never ever:
•  No derogatory, discriminatory, harassing language
•  No profanity, ethnic slurs, etc
•  No threats or reference to violence


(Don’t do anything you wouldn’t do in person or in
email)




                                         http://www.flickr.com/photos/75459271@N00/451706205/
What happens in Vegas stays on…
     Twitter, Facebook, Fickr, and...




What happens on Yammer, stays on Yammer
We work with iconic brands. We
work on awesome things. We
transform organizations. Our
customers trust us with their stories.

It’s natural to want to share
everything with the world.

But…
We need to respect our clients’
privacy.

Some clients are sensitive about
being mentioned publicly.

We may have an announcement
planned, maybe even an “exclusive”
with a press outlet.
This means:


 •  No confidential / proprietary info about Yammer,
    customers, partners
 •  No comments on unannounced deals, partnerships or
    M&A activity
 •  No false, misleading statements about the above

 (If unsure, ask your communications team)
Best practices and
etiquette
Social media is a cocktail party




                        http://www.flickr.com/photos/28041127@N06/328193412
Listen first, engage later




           http://www.flickr.com/photos/82763263@N00/4255321476/!
Focus on relationship, not transaction




          h"p://www.flickr.com/photos/71865026@N00/3280003051/	
  
Don’t “collect” friends




Reach comes with quality of engagement
  24
h"p://www.flickr.com/photos/99734370@N00/226843996/	
  
Be balanced, authentic, human
 Would you have a beer
 with yourself?
    •  Not RSS bot
    •  Work & personal
    •  Broadcasts &
          retweets
    •  Questions and
          answers




http://www.flickr.com/photos/68134711@N00/3981263864/
        25"                                             h"p://www.flickr.com/photos/71865026@N00/3280003051/	
  
Your personal brand
You are a brand

Brand “YOU”
  •  Build relationships
  •  Thought leadership
  •  Build credibility
  •  Learn & listen
Be yourself: social media magnifies
and extends the real you
•  Blend of professional &
  personal à greater serendipity
•  Know how social networks
  work:
 –  be smart w/ privacy
 –  vary content across networks




                        h"p://www.flickr.com/photos/aunAep/17135231/	
  
Monitor your personal brand

                         Be proactive about
                         content, own your
                         name in all
                         channels
Make yourself easy to find
   Put links to your social networks in your email signature
          Allow followers to contact you from social profiles
                          Remember... leave breadcrumbs!




             http://www.flickr.com/photos/51035602616@N01/4235008097/
Create a personal landing page
                     This is an about.me page



                     No more separation of
                     personal and professional(read
                     book: “The Power of Pull” by J.
                     Hagel & J. S. Brown”). Instead,
                     know how social networks
                     work. Be smart with privacy
                     and vary content according to
                     social networks


                     Think breadcrumbs: This
                     should be a central location
                     for people to find you all
                     over the social web
Social Media Tools
Hint: it’s not about the tools




             http://www.flickr.com/photos/8192537@N04/6094394829/
Don’t fall for shiny objects! Focus!




                http://www.flickr.com/photos/25182307@N00/3897228175/



   •  You don’t need accounts everywhere. Think, does it
      make sense for YOU?
   •  What are your objectives?
Twitter
      What Twitter is                   What Twitter is not:
          Biggest party online
           •  With NO bouncer
           •  WITH rules of conduct

            Totally open                       •  Broadcast tool
             •  Don’t need to opt in             •  SPAM tool
             •  just jump in!                •  Popularity contest

      An opportunity to extend
      yourself, meet new people,
      gain credibility



            Don’t talk about yourself/your company all the time!
Getting started on Twitter
•    Sign up
•    Create an easy-to-remember handle
•    Fill out your bio
•    Install a client app (or a browser plugin), such as HootSuite and
     TweetDeck
•    Find people to follow via search
      •  Keyword and hashtag search

      •  Twitter people search

      •  Twitter lists

•    Listen first, then participate
Be inviting. Be the best you.


                                Make it easy for
                                others to learn
                                more about you.

                                Leave
                                breadcrumbs back
                                to you from every
                                social profile.
Learn Twitter syntax
                       Hashtag: used to track topics,
                       events, trends




                          Your stream should be well
                           balanced: broadcast vs.
                                conversational



                        “Old” retweet with commentary
                        added


                         “New” retweet, puts that users
                         tweet directly in your timeline
Twitter can seem overwhelming

                  Don’t try and boil the ocean -
               focus on what’s important to you
Twitter is about discovery
    Discover people
                                      Be discovered
      and content
   •  Search keywords and          •  Create great content!
      hashtags                     •  Use hashtags in your
   •  Join conversations with         tweets to enable discovery
      public @ replies             •  Show your expertise and
   •  Follow people                   interests
   •  Add to lists                 •  Create an inviting profile
   •  Attend physical events,      •  Have a balanced follower/
      join the conversation with      followee ratio
      hashtags                     •  Mind your stream
   •  Ask and answer questions        (maintain balance)
   •  Be helpful
Listen first, then engage
•    It’s OK to lurk! in fact, you
     should always listen first
•    Not every conversation
     should be joined
•    When is it creepy? (think of
     the party analogy)
•    Leave crisis communications
     to official @yammer accounts
•    Use social media to enrich
     conversations in other
     channels
LinkedIn
     What LinkedIn is                What LinkedIn is not:
        •  Largest professional
           social network
        •  “Living” resume

        Place to discover people           •  Self promotion
       •  Find people to connect with,    •  Pitch/sales zone
          learn more about them           •  Popularity contest

      Place to ask and answer
      questions, discover &
      share expertise



            LinkedIn is not for sharing vacation photos!
Yammer Customer Network
     What the YCN is                 What the YCN is not:
    Community for Yammer
    champions
    •  To talk to other customers
       and ask us for help
                                            •  Self promotion
        Focus on best practices
                                           •  Pitch/sales zone
         •  Help companies reach
                                           •  Popularity contest
            objectives
         •  help admins help users

    Consultative, collaboration
    and co-creation space



              Never reshare customer info/stories without asking!
Have fun! Remember:
•    be smart
•    be safe
•    be genuine
•    be balanced
•    add value & focus on relationships
•    listen first, talk second
•    respect everyone, including competitors
•    assume that everything is private, unless:
     •  stated otherwise

     •  it’s been published publicly first

•    respect intellectual property
•    be proactive and deliberate
•    ask yourself: would you want a relationship with your digital self?
Questions?
 •    email me: maria@yammer-inc.com
 •    tweet me: @themaria
 •    yam me: @themaria
 •    post a question to the social media group in
      Yammer

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Yammer's Social Media Policy

  • 1. Social media policy and best practices Maria Ogneva, Head of Community maria@yammer-inc.com, @themaria updated: 02.22.2012
  • 2. Who “owns” social media at Yammer? We all do! Get educated! 2! http://www.flickr.com/photos/22965089@N00/32325828/
  • 3. We are all the face of Yammer http://www.flickr.com/photos/
  • 4. Newsflash! Social is not new Same behaviors, but new channels. Don’t do anything you wouldn’t do in person http://www.flickr.com/photos/
  • 6. Do: Exercise good judgment We’re intelligent adults. If you weren’t, you wouldn’t work here.
  • 7. Do: The New York Times Test Don’t post anything you wouldn’t put on the front page of a newspaper
  • 8. Do: Disclose affiliation It’s not cool to post a comment about Yammer on a blogpost and not disclose that you work here. It’s also illegal. http://www.flickr.com/photos/56597995@N00/2364853112/
  • 9. Do: Be Safe •  Don’t click unknown links. If you get a Twitter DM saying that there’s a bad blog about you, there probably is no bad blog -- your friend got hacked •  Choose secure passwords, and change them often, especially if you clicked on something bad. http://www.flickr.com/photos/57574984@N00/76138988/
  • 10. Do: Cite your sources There’s a lot of cool stuff on the web, the creators of want you to share it and build on it, not steal it. Always respect intellectual property. When in doubt, ask! " 10 http://www.flickr.com/photos/
  • 11. Don’t: bash competitors. It’s not good sportsmanship. Act like a winner, because we are. http://www.flickr.com/photos/44124382101@N01/369536486/
  • 12. Don’t poach. When our competitors’ customers talk to them in social media – that’s their right. It’s not an invitation for us to pitch against them It looks desperate, and wouldn’t want it done to you. Remember: we are the leader! http://www.flickr.com/photos/22897538@N04/4297489632/
  • 13. Don’t SPAM… Or be a robot h"p://www.flickr.com/photos/8606620@N07/2255499619/   h"p://www.flickr.com/photos/38451115@N04/4672433373/  
  • 14. Don’t: use “Yammer” in your social handle We’ll have to treat it as an official Yammer account, which means: •  We’ll ask you to change your user name if you leave the company •  It’s subject to stricter rules than personal accounts •  It’s just a bigger pain for everyone
  • 15. Never ever: •  No derogatory, discriminatory, harassing language •  No profanity, ethnic slurs, etc •  No threats or reference to violence (Don’t do anything you wouldn’t do in person or in email) http://www.flickr.com/photos/75459271@N00/451706205/
  • 16. What happens in Vegas stays on… Twitter, Facebook, Fickr, and... What happens on Yammer, stays on Yammer
  • 17. We work with iconic brands. We work on awesome things. We transform organizations. Our customers trust us with their stories. It’s natural to want to share everything with the world. But…
  • 18. We need to respect our clients’ privacy. Some clients are sensitive about being mentioned publicly. We may have an announcement planned, maybe even an “exclusive” with a press outlet.
  • 19. This means: •  No confidential / proprietary info about Yammer, customers, partners •  No comments on unannounced deals, partnerships or M&A activity •  No false, misleading statements about the above (If unsure, ask your communications team)
  • 21. Social media is a cocktail party http://www.flickr.com/photos/28041127@N06/328193412
  • 22. Listen first, engage later http://www.flickr.com/photos/82763263@N00/4255321476/!
  • 23. Focus on relationship, not transaction h"p://www.flickr.com/photos/71865026@N00/3280003051/  
  • 24. Don’t “collect” friends Reach comes with quality of engagement 24 h"p://www.flickr.com/photos/99734370@N00/226843996/  
  • 25. Be balanced, authentic, human Would you have a beer with yourself? •  Not RSS bot •  Work & personal •  Broadcasts & retweets •  Questions and answers http://www.flickr.com/photos/68134711@N00/3981263864/ 25" h"p://www.flickr.com/photos/71865026@N00/3280003051/  
  • 27. You are a brand Brand “YOU” •  Build relationships •  Thought leadership •  Build credibility •  Learn & listen
  • 28. Be yourself: social media magnifies and extends the real you •  Blend of professional & personal à greater serendipity •  Know how social networks work: –  be smart w/ privacy –  vary content across networks h"p://www.flickr.com/photos/aunAep/17135231/  
  • 29. Monitor your personal brand Be proactive about content, own your name in all channels
  • 30. Make yourself easy to find Put links to your social networks in your email signature Allow followers to contact you from social profiles Remember... leave breadcrumbs! http://www.flickr.com/photos/51035602616@N01/4235008097/
  • 31. Create a personal landing page This is an about.me page No more separation of personal and professional(read book: “The Power of Pull” by J. Hagel & J. S. Brown”). Instead, know how social networks work. Be smart with privacy and vary content according to social networks Think breadcrumbs: This should be a central location for people to find you all over the social web
  • 33. Hint: it’s not about the tools http://www.flickr.com/photos/8192537@N04/6094394829/
  • 34. Don’t fall for shiny objects! Focus! http://www.flickr.com/photos/25182307@N00/3897228175/ •  You don’t need accounts everywhere. Think, does it make sense for YOU? •  What are your objectives?
  • 35. Twitter What Twitter is What Twitter is not: Biggest party online •  With NO bouncer •  WITH rules of conduct Totally open •  Broadcast tool •  Don’t need to opt in •  SPAM tool •  just jump in! •  Popularity contest An opportunity to extend yourself, meet new people, gain credibility Don’t talk about yourself/your company all the time!
  • 36. Getting started on Twitter •  Sign up •  Create an easy-to-remember handle •  Fill out your bio •  Install a client app (or a browser plugin), such as HootSuite and TweetDeck •  Find people to follow via search •  Keyword and hashtag search •  Twitter people search •  Twitter lists •  Listen first, then participate
  • 37. Be inviting. Be the best you. Make it easy for others to learn more about you. Leave breadcrumbs back to you from every social profile.
  • 38. Learn Twitter syntax Hashtag: used to track topics, events, trends Your stream should be well balanced: broadcast vs. conversational “Old” retweet with commentary added “New” retweet, puts that users tweet directly in your timeline
  • 39. Twitter can seem overwhelming Don’t try and boil the ocean - focus on what’s important to you
  • 40. Twitter is about discovery Discover people Be discovered and content •  Search keywords and •  Create great content! hashtags •  Use hashtags in your •  Join conversations with tweets to enable discovery public @ replies •  Show your expertise and •  Follow people interests •  Add to lists •  Create an inviting profile •  Attend physical events, •  Have a balanced follower/ join the conversation with followee ratio hashtags •  Mind your stream •  Ask and answer questions (maintain balance) •  Be helpful
  • 41. Listen first, then engage •  It’s OK to lurk! in fact, you should always listen first •  Not every conversation should be joined •  When is it creepy? (think of the party analogy) •  Leave crisis communications to official @yammer accounts •  Use social media to enrich conversations in other channels
  • 42. LinkedIn What LinkedIn is What LinkedIn is not: •  Largest professional social network •  “Living” resume Place to discover people •  Self promotion •  Find people to connect with, •  Pitch/sales zone learn more about them •  Popularity contest Place to ask and answer questions, discover & share expertise LinkedIn is not for sharing vacation photos!
  • 43. Yammer Customer Network What the YCN is What the YCN is not: Community for Yammer champions •  To talk to other customers and ask us for help •  Self promotion Focus on best practices •  Pitch/sales zone •  Help companies reach •  Popularity contest objectives •  help admins help users Consultative, collaboration and co-creation space Never reshare customer info/stories without asking!
  • 44. Have fun! Remember: •  be smart •  be safe •  be genuine •  be balanced •  add value & focus on relationships •  listen first, talk second •  respect everyone, including competitors •  assume that everything is private, unless: •  stated otherwise •  it’s been published publicly first •  respect intellectual property •  be proactive and deliberate •  ask yourself: would you want a relationship with your digital self?
  • 45. Questions? •  email me: maria@yammer-inc.com •  tweet me: @themaria •  yam me: @themaria •  post a question to the social media group in Yammer

Editor's Notes

  1. Please avoid putting Yammer in your social user names (i.e. @YammerJohn)We’ll have to treat it as an “official” Yammer account, which means:We’ll ask you to change your user name if you leave the companyIt’s subject to stricter rules than personal accountsIt’s just a bigger pain for everyone
  2. Cool logo or brand
  3. Sign upCreate an easy-to-remember handleFill out a bioInstall a client app (or use a browser extension)HootsuiteTweetdeckFind people to follow via search:Keyword and hashtag searchUse Twitter people searchUse Twitter listsListen first, then participate