The Art of Presentation

1. The Art
of
Presentation
By: Bishara Adam

2. Preliminary Question
 What are your feelings about presenting?
Absolutely terrified of
presenting to others
Confident and
relaxed

3. Outline
– Effective presentations
– Before the presentation
– During the presentation
– After the presentation

4. Effective Presentations
– Principles of effective presentations
– Characteristics of good presenters
– Keys to facilitating groups

5. Effective Presentations
Questions
– Consider a successful presentation you have attended.
– What made it successful?
– How did it effect you?

6. Principles of Effective
Presentations
– Have a positive attitude.
– Know your audience.
– Motivate your audience.
– Plan terminology.
– Be yourself.
– Be enthusiastic!

7. Characteristics of Good
Presenters
– Establish conditions favorable to learning.
– Explain complex notions clearly & concisely.
– Use a range of strategies and ideas.
– Listen actively, feed back information, and verify understanding.
– Separate from group activities and discussions when needed.
– Address the needs of the audience.
– Make framework adjustable for time.

8. Presenter or Facilitator
Questions
– Define
 Presenter
 Facilitator
– What are the differences?

9. Keys to Facilitation
– Small group work for high involvement
– Clarity of instructions
– Observe, listen, and intervene
– Allow leaders, recorders, and spokespersons to emerge naturally

10. Before the Presentation
Questions
– What do you need to do:
• some time before the presentation?
• at a time nearer the presentation?
• immediately before the presentation?

11. Planning Considerations
– Purpose
– Audience
– Subject Matter
– Duration
– Venue
– Practice

12. Purpose
– Have a clear purpose
– What do you hope to achieve with the presentation?
 respond to something
 present both sides of an issue
 argue one side of an issue
 tell a story
 explain how something is done
 describe something

13. Audience
– Who are they?
– Why are they attending?
– What ideas might be of interest for him?
– What knowledge do they have?
– What terminology is appropriate?
– What attitudes will they have to the topic?

14. Subject Matter
– Based on your audience analysis:
• What information do you need to present?
• How do you present to ensure:
› interest is sustained
› audience is involved
› time constraints are adhered to

15. Duration
– Have you allowed time for audience involvement?
– As presenter, you MUST control the use of time.
• monitor audience reaction
• incorporate flexibility

16. Venue
– What is the size and configuration of the room?
– What equipment will you use? Have you ensured that it works?
– How would you like the room set up?

17. Practice
– Prepare outline and check:
• topic is clearly stated
• key points are included
• sequence is logical
• timeframe is realistic

18. Practice
– Practice, practice, practice.
– Get your speeches written at least a
week early and say them out loud
every day.
– Say your speeches out loud as you’re
writing them.
– Some phrasing looks good on the page,
but doesn’t fit the tongue.
– It will remind you to keep language
tight.

19. Practice
 Places to practice:
In the car.
In the shower or
bathtub.
Somewhere where you
can shout without being
heard.
In your mind when your
lips are tired.

20. Practice
 Repeat some tongue-twisters for
conditioning :
She sells sea shells by the
seashore.
How much wood could a
woodchuck chuck if a woodchuck
could chuck wood? He’d chuck
all the wood that a woodchuck
could, if a woodchuck could
chuck wood.

21. Overcoming Fear Questions
– What are your greatest fears about presenting?
– Are these fears realistic?
– How can they be overcome?

22. Overcoming Fear
– Know material well.
– Involve audience.
– Use eye contact.
– Prepare possible responses
to problem questions.
– Check facilities.
– Use reminders.
– Consider appearance.
– Practice, practice, practice…

23. During the Presentation:
Beginning
– Relax.
– Introduce yourself.
– State your purpose clearly.
– Provide and overview.
– Make eye contact.

24. During the Presentation:
Middle
– Involve your audience.
– Use visual material in conjunction with verbal.
Recall Verbal Visual Both
3 hours 70% 72% 85%
3 days 10% 35% 65%

25. Involving your Audience
– Attention diminishes after 15 minutes of presentation, so
actively engage:
• invite comments, responses, questions
• pose questions – open ended
• invite stories or experiences

26. Non Verbal Communication
– Use body language.
– Examples:
• eye contact
• hand gestures

27. Nonverbal Communication
– What do these figures convey to you about the
speakers?

28. Managing Dynamics
– Restate questions asked by the audience.
– Check that response satisfies questioner.
– Divert questions back to audience.
– Admit when you don’t know the answer.
– React positively to all questions.

29. Ending your Presentation
– Alert audience when you near the end.
– Summarize main points.
– Acknowledge audience input.
– State follow up actions to take.

30. Problem Participants
– Shy
– Monopoliser
– Arguer
– Complainer
– Angry / Hostile
– Clown
– Side tracker

31. Difficult Situations
– Active Listening.
– Supporting.
– Involving / Curious.
– Promoting.
– Informing.

32. After the Presentation
– Evaluate the learning derived from the delivery of the presentation.
– Constructive feedback:
• extend positive aspects
• revise negative aspects