Making Effective Presentations


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The Dos and Don'ts of Making an Effective Presentation

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Making Effective Presentations

  1. 1. Harsh Sharma
  2. 2. Ideas, concepts or thoughts talked about or spoken to an individual or a groupPublic speaking is one of the most feared things “I could make such a fool of myself”Skills required to give an effective presentation can be developed Preparation is the Key
  3. 3.  Preparation & Planning is the first step Key Elements in the development of an effective presentation Subject Matter Audience Self
  4. 4.  Guiding QuestionsWho is your audience?What do you want to present (content)?Why do you want to present (purpose)?Where will you be presenting (place)?How do you want to present (words to be used or not, slides to be used)
  5. 5. Preparation: Audience Analysis What is the audience interested in What does the audience want What does the audience already know and needs to know What are their needs, expectations from this presentation How will the audience benefit from this presentation
  6. 6. What Next ? Structure the content in line with the audience’s needs What do you want to tell the audience? What is your objective? Prepare keeping in mind the time allotted Anticipate the questions and prepare Collect material from a variety of sources Arrange points logically and sequentially Prepare handouts as well
  7. 7.  Structuring the presentation2 to 2.5 mins--- opening20 to 21 mins--- Body of the Presentation2 to 3 mins --- closing5 mins --- questions
  8. 8. The OpeningShould be aimed at Getting attention - shock, humour, question, story, facts &figures - well rehearsed yet natural Motivating audience to listen & know more - listen to their needs
  9. 9. Preparation – Structure Sequence should be logical & easy to understand Interim summaries – Recaps Value of visual aids - flip charts, handouts etc. Use the 4 Ps Position Possibilities Problem Proposals
  10. 10. Prepare Closing Last 2 to 2.5 minutes are as critical as the first five minutes for an effective presentation Summarize - highlight key points Suggest action steps – what when, where and how to do it
  11. 11. Stage Fright Everyone has it to some degree Can be used constructively Key is not elimination of fright but channel the energy it generates for an effective presentation
  12. 12. Effective Delivery Be active - movement Be purposeful - controlled gestures Variations – vocal (pitch, volume, rate) Be natural Be direct – don’t just talk in front of the audience talk to them
  13. 13. Verbal Communication - Bottlenecks Speaking too fast Using jargon & Acronyms Tone and Content Complicated Language No Interaction Physical & mental state of the audience
  14. 14. Sensitivity to the audience “see” the audience Look for non-verbal feedback -congruent and incongruent body language Modify to meet audience needs Don’t just make it as a presentation
  15. 15. Handling Questions Do not get confused You are not supposed to know everything Anticipate and keep answers ready Sometime questions themselves give you a lead to highlight your point of view
  16. 16. Visual Aids Face the audience while talking Point with a laser pointer Appropriate lighting Watch the colors of slides Ensure clear visibility & legibility 6 lines, 8 words per line
  17. 17. So to Summarize : Always Prepare & Practice Channelize you fear Interact with your audience