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2012 Annual Meeting  A Shared Vision     New York City    May 26-28, 2012
Thanks to our SponsorsPlatinum Sponsors:Gold Sponsors:            Hosts:                                   2
Remote Participation via                                        WebexWebex instructions:   Links are on the wiki (foundati...
Ground-rulesWe have both formal and informal sessions scheduled. We have alarge schedule of issues to discuss and need to ...
House RulesWe are guests here of our hosts, and trusted withthe protection and care of their property.Please restrict your...
Agenda: Saturday, May 26                                                                      all times EDT09:00 OPENING  ...
Agenda for Self-Organized                              Sessions                                                        all...
Agenda: Sunday, May 27                                                                       all times EDT09:00 MEMBERS ME...
Outings / Free Time                                   SuggestionsDowntown  Statue of Liberty/Ellis Island  World Trade Cen...
Agenda: Monday, May 28                                At OPENGEO Offices                                                  ...
Quorum Call - DirectorsA majority constitutes a quorum.We have 9 Directors so 5 is required in person orremotely.SSF Direc...
Members Quorum Call1/3 of Members constitutes a quorumSSF has 38 Members so 13 are requiredMembers:David Bitner           ...
We are convened                  13
REPORT OF THE OFFICERS  Mark Prutsalis – CEO                         14
Report of the CEOPriorities for next yearMajor AccomplishmentsFinancial ReportReport on Development Committee Activities  ...
Last Years PrioritiesCommunity Development  aggressively grow our membership numbers  diversityFund Raising  Strategic pla...
Priorities for the Next YearEngage in Project-based OpportunitiesMake Sahana easier to DeployContinue to build stakeholder...
Best Practices: Open Standards and                 Information Sharing Agreements/MOUs   Standards Organizations          ...
Leveraging New Technologies     How do you understand in 140 characters:       Source, credibility, verification, validat...
Joining OASIS    20
Disaster Trends     World’s urban population will reach 6.4 billion by 2050 (that’s     70% of the world’s projected popul...
Disaster Trends     World’s urban population will reach 6.4 billion by 2050 (that’s     70% of the world’s projected popul...
Disasters are   A Growth IndustryThere is both Opportunity   And Responsibility
Haiti Earthquake & The                           “New Information Environment”New information and communication technologi...
I want SSF to challenge the Status QuoI want SSF to not accept excuse that funds              are not available   There ar...
Major Accomplishments   of the Past Year                   26
SSF is an OSI Affiliate!              27
SahanaCampsSahanaCamp@ISCRAM   SahanaCamp NYC   SahanaCamp LA                             28
29
Wildfires in Chile “Faced with disaster situations, like those lived by our country in the lastdays, the need for informat...
Hurricane Irene – NYC            31
Joplin, Missouri Tornado              32
33
34
IFRC RMS35
Give2LA36
Chicago CERT   37
HelioShare 38
RCPT - the Sahana Emergency Management System (SEMS)                 39
Bombeiros 40
WFP & Government of  Philippines - RGIMS            41
42
EVHAC – European Voluntary    Humanitarian Aid Corps                 43
44
CHALLENGES             45
Local and Global NeedsUS Charitable Organizations (NGOs)     “I would like to thank you for the amazing database that you ...
Disaster Support RequestsTyphoon Sendong (Philippines)“I am studying masters of information technology right now and one o...
ConclusionsWe have real customers nowWe have real and expanding demandThe nature of our community is changingSahana is no ...
Sahana Software Foundation        2011 Income and Expense SummaryIncome                             Amount     Direct Publ...
Sahana Software Foundation          2011 Income & Expense StatementIncome                                                 ...
Sahana Software Foundation           2011 Detailed Expense StatementExpense                                           Amou...
Sahana Software Foundation          2011 Detailed Expense StatementExpense                                  Amount    Even...
Sahana Software Foundation            2011 Detailed Expense StatementExpense                                              ...
Fundraising Report                 Development Committee501(c)(3) approved by IRS in January 2012Prepared fundraising goal...
REPORT OF COMMITTEES                  55
Community Development Committee                        56
Chad Heuschober                  57
Fran Boon            58
Standards and Interoperability      Chamindra de Silva                           59
Team BuildingYour Sahana Origin StoryWhy are you here (NYC)?Why do you want to contribute to this Foundation?             ...
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SSF 2012 Annual Meeting Master

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Transcript of "SSF 2012 Annual Meeting Master"

  1. 1. 2012 Annual Meeting A Shared Vision New York City May 26-28, 2012
  2. 2. Thanks to our SponsorsPlatinum Sponsors:Gold Sponsors: Hosts: 2
  3. 3. Remote Participation via WebexWebex instructions: Links are on the wiki (foundation:start under Annual Meetings) Please use VOIP connection if possible, otherwise call, skype or google chat out to US toll free number: 1-866-699-3239 Please mute speakers and microphones in this roomWebex chat is not a part of the official record of the SSF AnnualMeeting. It should be used solely to inform the remote participantmoderators if there is a problem hearing or if they wish to ask aquestion or make a comment at the appropriate time.Our remote participant moderators & liaison is Ramindu Deshapriya.We will do our best, but can not be sidetracked by technical issuessuch that there is no time to complete our meeting.
  4. 4. Ground-rulesWe have both formal and informal sessions scheduled. We have alarge schedule of issues to discuss and need to observe the timelimits set out in the agenda for the formal sessions. Please bewilling to set aside detailed conversations for our informal self-organized sessions.We will follow standard parliamentary rules for such a meeting(Roberts Rules of Order) to the extent possible.There will be specific times when the floor will be open to questionsand comments from any and all participants, whether present inperson or participating remotely, whether a Director or Member orobserver. Everyone will be given a chance to participate; we willtake turns, going around the room and recognizing everyoneparticipating in person or remotely, before returning to someonewho wishes to make a second comment on an issue.If presenting, please leave time for questions and discussion duringyour segment of the meeting. 4
  5. 5. House RulesWe are guests here of our hosts, and trusted withthe protection and care of their property.Please restrict yourselves to this meeting spaceand other areas designated for our use.Please do not enter or use offices or cubicles. 5
  6. 6. Agenda: Saturday, May 26 all times EDT09:00 OPENING Welcome & Report by Chair of SSF – Brent Woodworth Remote Participation & Ground-rules, Review of Agenda Quorum Call and Convening of Directors and Members, Secretary – Martin Thomsen Report of CEO – Mark Prutsalis REPORT OF EXECUTIVE COMMITTEES and PROJECTS Community Development Committee Agasti – Chad Heuschober Eden – Fran Boon Standards – Chamindra de SilvaLUNCH BREAK TEAM BUILDING EXERCISE SELF-ORGANIZED SESSIONS
  7. 7. Agenda for Self-Organized Sessions all times EDTDiversity Program / Outreach to Women – GSOC and GHCGSOC Project MeetingsHosted Solutions (SAAS) for humanitarian orgsInfrastructure SupportInstructional Use of Sahana / Academic InternshipsIntegration of KED and Karma within Sahana EdenMaintenance and Update of Sahana Eden Essential GuideMobile and offline accessibility approachesOnline training materialsProject Meetings (Concurrent)Proposal Opportunities in the EUReview and Update of Strategic PlanSahana Sunflower Community Portal – Next StepsSupport documentation for Agasti productsTraining & Certification ProgramUI/UX Review – engaging resources
  8. 8. Agenda: Sunday, May 27 all times EDT09:00 MEMBERS MEETING REPORT OF OFFICERS & EXECUTIVE COMMITTEE Treasurer & Financial Oversight Committee – Louiqa Raschid OFFICIAL BUSINESS New Member Nominations Nomination of Member Seats on Executive Committees Membership in OASIS Acceptance of Electronic Signatures NEW BUSINESS SELF-ORGANIZED SESSIONS (CONTINUED)15:00 AFTERNOON SOCIAL EVENT / OUTING / FREE TIMEWIRELESS: SSF PASSWORD: PedroMarbles
  9. 9. Outings / Free Time SuggestionsDowntown Statue of Liberty/Ellis Island World Trade Center SiteMidtown Times SquareUptown Museum Mile (Met, Frick, Guggenheim) Museum of Natural History Central ParkTechie Shopping: J & R; B & H
  10. 10. Agenda: Monday, May 28 At OPENGEO Offices all times EDT09:00 DIRECTORS MEETING Interview and Appointment of New Directors Organization Address Adoption of Financial Report OSI Affiliate Agreement Use of Sahana brand Membership in OASIS Annual Meeting Requirements Acceptance of Electronic Signature Appointment of Officers Conflict of Interest Statement13:00 CLOSING SESSION Report of Directors Meeting to Community Reports from Self-Organized Sessions15:00 ADJOURN
  11. 11. Quorum Call - DirectorsA majority constitutes a quorum.We have 9 Directors so 5 is required in person orremotely.SSF Directors David Bitner Mark Prutsalis Mifan Careem Louiqa Raschid Darmendra Pradeeper Martin Thomsen Chamindra de Silva Brent Woodworth Leslie Hawthorn 11
  12. 12. Members Quorum Call1/3 of Members constitutes a quorumSSF has 38 Members so 13 are requiredMembers:David Bitner Shikhar KohliPraneeth Bodduluri Dominic KonigFran Boon Laura LanfordRavith Botejue Ishan LiyanageDon Cameron Darlene McCulloughMifan Careem Greg MiernickiMaria DAlbert Glenn PearsonTrishan de Lanerolle Mark PrutsalisChamindra de Silva Eero PykalainenRavindra de Silva Louiqa RaschidDarmendra Pradeeper Eric RasmussenSudheera Fernando Antonio SantosJoseph Fonseka Martin ThomsenGraeme Foster Gavin TreadgoldLeslie Hawthorn Pat TresselChad Heuschober Nuwan WaidyanathaMichael Howden Brent WoodworthMahesh Kaluarachchi Tom WorthingtonAvni Khatri Dan Zubey 12
  13. 13. We are convened 13
  14. 14. REPORT OF THE OFFICERS Mark Prutsalis – CEO 14
  15. 15. Report of the CEOPriorities for next yearMajor AccomplishmentsFinancial ReportReport on Development Committee Activities 15
  16. 16. Last Years PrioritiesCommunity Development aggressively grow our membership numbers diversityFund Raising Strategic plan as basis of fund raisingBuilding stakeholder relationships Supporting requirements of major users 16
  17. 17. Priorities for the Next YearEngage in Project-based OpportunitiesMake Sahana easier to DeployContinue to build stakeholder relationshipsContinue to be a leader in promoting use of OpenStandardsLearn to effective leverage new technologies 17
  18. 18. Best Practices: Open Standards and Information Sharing Agreements/MOUs Standards Organizations Missing Persons Community of Interest 2012 Safe and Well EDXL- EDXL- TEC TEC PFIF PFIF Travax Haiti Hospital Data (Proposed) 2010 Google EDXL- Resource Sahana HAVE FinderMarch 21, 2012 DISASTER ROUNDTABLE 18
  19. 19. Leveraging New Technologies How do you understand in 140 characters:  Source, credibility, verification, validation, location, prioritization, categorization, causation, responsibility Challenge: appropriately integrate publicly available information with trusted systems.March 21, 2012 DISASTER ROUNDTABLE 19
  20. 20. Joining OASIS 20
  21. 21. Disaster Trends World’s urban population will reach 6.4 billion by 2050 (that’s 70% of the world’s projected population of 9.2 billion) - United Nations, World Urbanization Prospects, 2007 World’s population and economic centers are concentrated in “vulnerable cities near earthquake faults, on river deltas or along tropical coasts.” - the Economist, January 14, 2012 Growing vulnerability to to an increased incidence of costly disasters By 2050 the city populations exposed to tropical cyclones or earthquakes will more than double, rising from 11% to 16% of the world’s population. - United Nations & World Bank, Natural Hazards, UnNatural Disasters: The Economics of Effective Prevention, 2010 By 2070, seven of the ten greatest urban concentrations of economic assets that are exposed to coastal flooding will be in the developing world (vs. none in 2005). Assets exposed to flooding will rise from 5% of the world GDP to 9%. - OECD, Ranking Port Cities with High Exposure and Vulnerability to Climate Extremes : Exposure Estimates, 2007 Global annual disaster spending will triple to $185 billion by 2100 - United Nations & World Bank, Natural Hazards, UnNatural Disasters: The Economics of Effective Prevention, 2010 Spending on urban infrastructure to approach $350 trillion over next 30 years. - Booz & Co., Reinventing the City to Combat Climate Change, 2010 2011 was costliest year ever for disasters (earthquakes in Japan & New Zealand, flooding in China, Australia & Thailand, tornadoes in US). Five of ten costliest disasters have occurred in last five years. – 20% of aid is now spent responding to disasters ; only 0.7% is spent on mitigation. President Obama declared record 99 disaster declarations in 2011. - the Economist, January 14, 2012March 21, 2012 DISASTER ROUNDTABLE 21
  22. 22. Disaster Trends World’s urban population will reach 6.4 billion by 2050 (that’s 70% of the world’s projected population of 9.2 billion) - United Nations, World Urbanization Prospects, 2007 World’s population and economic centers are concentrated in “vulnerable cities near earthquake faults, on river deltas or along tropical coasts.” - the Economist, January 14, 2012 Growing vulnerability to to an increased incidence of costly disasters By 2050 the city populations exposed to tropical cyclones or earthquakes will more than double, rising from 11% to 16% of the world’s population. - United Nations & World Bank, Natural Hazards, UnNatural Disasters: The Economics of Effective Prevention, 2010 By 2070, seven of the ten greatest urban concentrations of economic assets that are exposed to coastal flooding will be in the developing world (vs. none in 2005). Assets exposed to flooding will rise from 5% of the world GDP to 9%. - OECD, Ranking Port Cities with High Exposure and Vulnerability to Climate Extremes : Exposure Estimates, 2007 Global annual disaster spending will triple to $185 billion by 2100 - United Nations & World Bank, Natural Hazards, UnNatural Disasters: The Economics of Effective Prevention, 2010 Spending on urban infrastructure to approach $350 trillion over next 30 years. - Booz & Co., Reinventing the City to Combat Climate Change, 2010 2011 was costliest year ever for disasters (earthquakes in Japan & New Zealand, flooding in China, Australia & Thailand, tornadoes in US). Five of ten costliest disasters have occurred in last five years. – 20% of aid is now spent responding to disasters ; only 0.7% is spent on mitigation. President Obama declared record 99 disaster declarations in 2011. - the Economist, January 14, 2012March 21, 2012 DISASTER ROUNDTABLE 22
  23. 23. Disasters are A Growth IndustryThere is both Opportunity And Responsibility
  24. 24. Haiti Earthquake & The “New Information Environment”New information and communication technologies, new information providers, and new international communities of interest emerged during the Haiti earthquake response that will forever change how humanitarian information is collected, shared, and managed. Humanitarian responders used social networking media, mobile phone text messaging, open source software applications, and commercial satellite imagery more than ever before. Outside of the established international humanitarian community, volunteers and participatory reporters from the affected population became new sources of data and information. Humanitarian organizations, host governments, and the donor community will all need to adapt to this new information environment. US Department of State Humanitarian Information Unit, White Paper: Haiti Earthquake: Breaking New Ground in the Humanitarian Information Landscape, July 2010New partners are offering faster, more effective means of analyzing an ever-increasing volume and velocity of data. The challenge ahead is how to create an effective interface between these resources, and create an eco-system where each actor understands its role. It will not be easy. Volunteer and technical communities (V&TCs) like OpenStreetMap, Sahana and CrisisMappers approach problems in ways that challenge the status quo. UN Foundation, Disaster Relief 2.0: The Future of Information Sharing in Humanitarian Emergencies, 2011
  25. 25. I want SSF to challenge the Status QuoI want SSF to not accept excuse that funds are not available There are resources being spent on disasters It is a matter of will
  26. 26. Major Accomplishments of the Past Year 26
  27. 27. SSF is an OSI Affiliate! 27
  28. 28. SahanaCampsSahanaCamp@ISCRAM SahanaCamp NYC SahanaCamp LA 28
  29. 29. 29
  30. 30. Wildfires in Chile “Faced with disaster situations, like those lived by our country in the lastdays, the need for information becomesimperative. With this Smart Center, wecan significantly reduce response times for the persons that search, and optimize volunteer work.” Lorenza Donoso, President of the Chilean Red Cross on the Sahana Eden-based IBM Smart Center solution, used in response to wildfires in early 2012 30
  31. 31. Hurricane Irene – NYC 31
  32. 32. Joplin, Missouri Tornado 32
  33. 33. 33
  34. 34. 34
  35. 35. IFRC RMS35
  36. 36. Give2LA36
  37. 37. Chicago CERT 37
  38. 38. HelioShare 38
  39. 39. RCPT - the Sahana Emergency Management System (SEMS) 39
  40. 40. Bombeiros 40
  41. 41. WFP & Government of Philippines - RGIMS 41
  42. 42. 42
  43. 43. EVHAC – European Voluntary Humanitarian Aid Corps 43
  44. 44. 44
  45. 45. CHALLENGES 45
  46. 46. Local and Global NeedsUS Charitable Organizations (NGOs) “I would like to thank you for the amazing database that you have created...I would like to ask you about the possibility of partnering with the organization that I volunteer with, a US-based, 501 (c )3 non-profit organization that provides hands-on assistance to survivors of natural disasters around the world... Currently, we are working in Leogane, Haiti and Cagayan de Oro, Philippines. We are in need of updating our databases so that they are more efficient and would love to use Sahana.” “Hello and thank you so much for your hard work and the products that we are beginning to enjoy. I have loaded the software and like it, however we need some additional functionality. Where would we turn with almost no budget to begin a adaptation to this software. If we are looking for a programmer to donate his time what skills would be needed? Thank you for your courtesies in these matters and for the great software which we are going to try to use for the first time here in Harrisburg IL.” “I would like to talk with someone about disaster volunteer management software and how we work with you. We are a registered 501c3 and know of Sahana through Golden Phoenix” “We provide disaster support mostly with communication, logistics, and planning support for rural communities. We are interested in using the Eden software to assist us and our allied partners. If you could assist us with determining technical need and some guidance that would be much appreciated.Local CERT Chapter“Im the webmaster for a volunteer organization known as CERT. We are looking for an asset /personnelmanagement program, that will track all our vehicles and equipment, our volunteers and theirtrainings/certifications/and events they were deployed to. Ive played with your Eden demo and am amazed. ”National Red Cross Society“I’m currently managing a software development project on behalf of the,,, Government and... Red Cross. Our projectis to replace the software base of National Registration and Inquiry System (NRIS ). NRIS is our national voluntaryregistration system for displaced people during disasters. 46
  47. 47. Disaster Support RequestsTyphoon Sendong (Philippines)“I am studying masters of information technology right now and one of my project is to deploy Sahana software toa relocation site here in Cagayan de Oro which recently devastated by the typhoon "Washi " or "Sendong " here inthe Philippines... Thank you so much for your organization. Looking forward for your reply.”Dexter, Michigan (tornado)“I am writing from Dexter, MI where we are dealing with the aftermath of a tornado. I am chair of a public safetycommittee and have been tasked with trying to find a solution for connecting people and organizations that wantto help/donate to those who need assistance. It seems your program might be a great fit. I need to get this up andrunning asap. Any advice and help would be greatly appreciated.”Harrisburg, Illinois (tornado)“I am currently looking towards setting up the Sahana Eden software in response to our tornado catastrophe lastmonth. I need some guidance in my efforts. We realize Sahana Eden is one of the best programs to aid in thecurrent disaster and future calamities.” These Support Requests came in to SSF during March 2012 47
  48. 48. ConclusionsWe have real customers nowWe have real and expanding demandThe nature of our community is changingSahana is no longer just a proof of conceptWe have a responsibility to support our customersbetterCan we offer a hosted solution? 48
  49. 49. Sahana Software Foundation 2011 Income and Expense SummaryIncome Amount Direct Public Support $17,754.71 Project Contracts $5,016.37 Total Cash Income $22,771.08 In-Lind Donations $6,785.40Total Income $29,556.48Expenses Business Expenses $639.24 Contract Services $1,125.00 Operations $554.69 Events $18,049.08 Project Expenses ( WFP) $4,312.82 Total Cash Expenses $24,680.83 In-Kind Donations $6,785.40Total Expenses $31,466.23Net Income -$ 1,909.75 49
  50. 50. Sahana Software Foundation 2011 Income & Expense StatementIncome Amount Direct Public Support Corporate and Business Contributions Google Inc $9,500.00 AidIQ $2,479.34 Total Corporate and Business Contributions $11,979.34 Individual Contributions Mark Prutsalis $3,083.13 Maria DAlbert $1,000.00 Martin Thomsen $750.00 David Bitner $500.00 Louiqa Raschid $250.00 Chad Heuschober $182.65 Total Individual Contributions $5,765.78 Publication Royalties Lulu Press (Eden Essential Guide) $9.59 Publication Royalties $9.59 Total Direct Public Support $17,754.71 Contracts World Food Programme $5,016.37 Total Contracts $5,016.37 In-Kind Donations IBM (Meeting Space, Annual Meeting) $2,539.00 AidIQ (Time & Materials SahanaCamps) $2,173.61 IT Crisis Services (Materials & Food - SahanaCamp LA) $1,464.79 ISCRAM (Meeting Space, Annual Meeting) $608.00 Total In-Kind Donations $6,785.40Total Income $29,556.48 50
  51. 51. Sahana Software Foundation 2011 Detailed Expense StatementExpense Amount Business Expenses Bank Fees Chase $600.00 Paypal $39.24 Total Bank Fees $639.24 Business Registration Fees Secretary of State $20.00 Total Business Registration Fees $20.00 Total Business Expenses $659.24 Contract Services Howling Zoe Productions (website) $1,125.00 Total Contract Services $1,125.00 Operations Hosting Open Incident (GoDaddy) $554.69 Total Hosting $554.69 Total Operations $554.69 51
  52. 52. Sahana Software Foundation 2011 Detailed Expense StatementExpense Amount Events Travel & Meetings Annual Meeting* $11,496.18 Relief 11-02 $3,331.58 SahanaCamp LA $990.32 HFOSS Symposium $793.76 Tech@State $298.00 GSOC Doc & Mentor Summit $72.78 Total Travel & Meetings $16,982.62 Promotional Materials T-shirts, stickers, hats $1,066.46 Total Promotional Materials $1,066.46 Total Events $18,049.08 World Food Programme Project Hosting Slicehost $2,112.82 Contract Services Praneeth Bodduluri $1,500.00 Mark Prutsalis $700.00 Total World Food Programme Project $4,312.82 52
  53. 53. Sahana Software Foundation 2011 Detailed Expense StatementExpense Amount In-Kind Donations Event - Annual Meeting IBM Lisbon meeting space $2,539.00 ISCRAM meeting space $608.00 AidIQ printing costs $373.61 SahanaCamp LA Program AidIQ time $1,800.00 IT Crisis Services materials and food $1,464.79 Total In-Kind Donations $6,785.40 53
  54. 54. Fundraising Report Development Committee501(c)(3) approved by IRS in January 2012Prepared fundraising goals based on project-basedproposals that match the programs included in ouroperations plan: Advocacy (travel): $5,000 Advocacy (Ontology Project)*: $55,000 Core (CEO): $50,000 Events (Annual Meeting): $18,000 Software Development*: $120,000 Training (SahanaCamp)*: $60,000 Totals: $308,000/year 54
  55. 55. REPORT OF COMMITTEES 55
  56. 56. Community Development Committee 56
  57. 57. Chad Heuschober 57
  58. 58. Fran Boon 58
  59. 59. Standards and Interoperability Chamindra de Silva 59
  60. 60. Team BuildingYour Sahana Origin StoryWhy are you here (NYC)?Why do you want to contribute to this Foundation? 60
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