SSF 2011 Annual Report

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Sahana Software Foundation 2011 Annual Report

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SSF 2011 Annual Report

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  3. 3.         “No innovation matters more than that which saves lives” Avelino J. Cruz, Jr., Secretary of National Defense in the Philippines on the use of Sahana following disastrous mudslides in 2005     Sahana Software Foundation 2011 Annual Report 1
  4. 4. 2 Sahana Software Foundation 2011 Annual Report
  5. 5.      The Sahana Software Foundation is a 501(c)(3) non-profit organization, established in2009 to serve the needs and requirements of a diverse group of customers: • Government agencies and jurisdictions at the national, provincial or state, and local levels • UN Agencies, international and local charitable organizations (NGOs) • Communities & disaster victims • Technology companies & software developersOur Mission is to help alleviate human suffering by giving emergency managers,disaster response professionals and communities access to the information that theyneed to better prepare for and respond to disasters through the development andpromotion of free and open source software and open standards.Our Vision is to build and sustain a global open and collaborative community ofcontributors to information and communications technologies for disaster management,in order to: • Support the needs of Sahana customers through promoting and developing innovative open source solutions for disaster information management • Support the adoption of open standards for data exchange between information systems to manage disaster data.HISTORYSahana software was originally developed by members of the Sri Lankan IT communitywho wanted to find a way to help their country recover in the immediate aftermath ofthe 2004 Indian Ocean earthquake and tsunami. The Sahana community has sincegrown to include experts in emergency and disaster management as full partners in thesoftware development process. This is extremely unique in the governance of softwareprojects, and a unique strength of the Sahana Software Foundation.The Lanka Software Foundation (http://opensource.lk) was the first owner of theintellectual property making up Sahana software, and under its stewardship, Sahanasoftware grew into a global free and open source software project supported byhundreds of volunteer contributors from dozens of countries and it supported nationaland local authorities and relief agencies in their response to numerous large-scale,sudden-onset disasters. In early 2009, the directors of the Lanka Software Foundationdecided to allow Sahana to spin off into its own organization. The Sahana SoftwareFoundation was established in 2009 by an initial board of directors as a non-profitorganization registered in the State of California to be the ongoing caretaker of Sahanaas a global humanitarian free and open source solution. Sahana Software Foundation 2011 Annual Report 3
  6. 6.   The word “Sahana” means “relief” or “compassionate help” in Sinhala, one of the national languages of Sri Lanka4 Sahana Software Foundation 2011 Annual Report
  7. 7. The Sahana Software Foundation isBoard of Directors MembersBrent Woodworth (Chair), US David Bitner, USMark Prutsalis (President), US Praneeth Bodduluri, IndiaMartin Thomsen (Secretary), Denmark Francis Boon, UKLouiqa Raschid (Treasurer), US Ravith Botejue, Sri LankaDavid Bitner, US Don Cameron, AustraliaChamindra de Silva, Sri Lanka Mifan Careem, Sri LankaMifan Careem, Sri Lanka Maria D’Albert*, USDarmendra Pradeeper, Sri Lanka Trishan de Lanerolle, USLeslie Hawthorn, US Laura Lanford*, US Chamindra de Silva, Sri LankaBoard Emeritus: Ravindra de Silva, CanadaGavin Treadgold (2009-2011) Darmendra Pradeeper, Sri LankaSanjiva Weerawarana (2009-2010) Sudheera Fernando, Sri Lanka Joseph Fonseka, Sri LankaExecutive Committees Graeme Foster*, Vietnam Leslie Hawthorn*, USBoard Development Chad Heuschober, USBrent Woodworth (Chair) Michael Howden, New ZealandMark Prutsalis Mahesh Kaluarachchi, Sri LankaMaria D’Albert Avni Khatri, US Shikhar Kohli*, IndiaCommunity DevelopmentLeslie Hawthorn (Chair) Dominic König, SwedenDavid Bitner Laura Lanford*, USPatricia Tressel Ishan Liyanage, Sri LankaMichael Howden Greg Miernicki, USDarlene McCullough Glenn Pearson, US Mark Prutsalis, USDevelopment Eero Pykalainen*, MalaysiaMark Prutsalis (Chair) Louiqa Raschid, USLouiqa Raschid Eric Rasmussen, USChamindra de Silva Antonio Santos*, Portugal Martin Thomsen, DenmarkFinancial Oversight Gavin Treadgold, New ZealandLouiqa Raschid (Chair) Patricia Tressel, USDavid Bitner Nuwan Waidyanatha, Sri LankaPaul Phillips Brent Woodworth, USMartin Thomsen Tom Worthington, USDale Zuehls Dan Zubey*, US * elected February 2012 Sahana Software Foundation 2011 Annual Report 5
  8. 8. Project Management Committees VolunteersSahana Agasti We are grateful to the following personsChad Heuschober (Chair) for helping to fill important informalChamindra de Silva support teams and positions:Darlene McCulloughGreg Miernicki Admin (Infrastructure Support) TeamGlenn Pearson Praneeth BodduluriMark Prutsalis Francis BoonCharles Wisniewski Chamindra de Silva Darlene McCulloughSahana Eden Mark PrutsalisFrancis Boon (Chair) Gavin TreadgoldPraneeth Bodduluri Patricia TresselChamindra de Silva Dan ZubeyGraeme FosterMichael Howden Accounts AdministratorDominic König Abhishek AroraMark PrutsalisPatricia Tressel Community Call Coordinator Michael HowdenSahana Standards & InteroperabilityChamindra de Silva (Chair) GSOC Administrators/CoordinatorsDavid Bitner David BitnerPraneeth Bodduluri Mark PrutsalisFrancis Boon Michael Howden (2011)Mifan Careem Laura Lanford (2012)Chad Heuschober Darlene McCulloughGreg MiernickiGlenn Pearson Security Response TeamMark Prutsalis Francis BoonLouiqa Raschid Chamindra de SilvaNilushan Silva Greg MiernickiNuwan Waidyanatha David Nalley Charles Wisniewski Strategic Planning Team Maria D’Albert (lead) John Bourdeaux Marin Byrne Patrick Kirk Sue Lehmann Andy Mantis Milena Markova-Brett Liliana Petrova Wiki Administrator Darlene McCullough6 Sahana Software Foundation 2011 Annual Report
  9. 9. Message to the Sahana Community from Brent Woodworth,Chair of the Sahana Software FoundationIt is my pleasure to congratulate all of you on an outstanding2011 for the Sahana Software Foundation. Over the past yearwe have seen continued growth in the level of awareness andutilization of Sahana Software throughout the world. Our May2011 annual meeting in Portugal allowed us to reaffirm ourcommitment and see some immediate success with theadoption of Sahana by the local volunteer fire service.Our support base in the United States continued to grow withan agreement by the City of Los Angeles to utilize SahanaEden as the basis for their new donation and volunteermanagement systems. In New York City (NYC) a real-life of Brent Woodworth, Chairtest of Sahana occurred when Hurricane Irene struck the EastCoast and the New York City Office of Emergency Management (OEM) turned to Sahanato help manage the event. Internationally, we also experienced a major success with theadoption of Sahana by the International Federation of the Red Cross for resourcemanagement. This deployment gained the attention of the American Red Cross anddrove their commitment to begin piloting the use of Sahana in their US operations. Aswe approach our May 2012 meeting in NYC, I am pleased to report that NYC OEM is inthe process of sharing their positive Sahana experience with multiple cities throughoutthe northeastern United States. We are also seeing significant interest by other majorUS Cities and Counties along with international locations and organizations as wecontinue our growth path in 2012.Everyone should take a minute and reflect on this tremendous record. As a non-profitorganization with very limited funding but some of the most dedicated and talentedindividuals in the open source and humanitarian relief community, your accomplishmentsare beyond compare. The systems you help to develop and implement will save manylives, accelerate recovery, improve response, and build resiliency in cities, communities,countries, and organizations throughout the world.Moving ahead, many challenges will need to be faced. Of ultimate importance is notlosing focus on the reason Sahana exists – to help those in need during times ofdisaster. We must work together and collaborate to deliver the best possible solutions(well designed, easy to use, tested, reliable, sustainable) to situations faced byindividuals, communities, governments, and organizations when preparing for,responding to, and recovering from both man-made and natural hazard events.Finally, while so many of you have done such an outstanding job this year, I want torecognize the leadership and unwavering commitment of our President and CEO. MarkPrutsalis has led us through each challenge we have faced with professionalism,optimism, encouragement, and personal commitment. The Sahana Software Foundationcould never have achieved the success we now enjoy without Mark. We all owe Mark ahuge debt of gratitude and should consider ourselves incredibly lucky to have himleading our organization.Best regards,Brent Sahana Software Foundation 2011 Annual Report 7
  10. 10. Haiti Earthquake Response RecognizedThe Sahana Software Foundation’s response to the 2010 Haiti earthquake wasrecognized by the US Department of State and the UN Foundation as uniquely effective,valuable and enduring in our innovative approach to information management afterdisasters.“New information and communication technologies, new information providers, andnew international communities of interest emerged during the Haiti earthquakeresponse that will forever change how humanitarian information is collected, shared,and managed. Humanitarian responders used social networking media, mobile phonetext messaging, open source software applications, and commercial satellite imagerymore than ever before. Outside of the established international humanitariancommunity, volunteers and participatory reporters from the affected populationbecame new sources of data and information. Humanitarian organizations, hostgovernments, and the donor community will all need to adapt to this new informationenvironment.” US Department of State Humanitarian Information Unit White Paper: Haiti Earthquake: Breaking New Ground in the Humanitarian Information Landscape, July 2010 NLM’s Haiti Earthquake People Locator (Sahana Vesuvius)“New partners are offering faster, more effective means of analyzing an ever-increasing volume and velocity of data. The challenge ahead is how to create aneffective interface between these resources, and create an eco-system where each actorunderstands its role. It will not be easy. Volunteer and technical communities (V&TCs)like OpenStreetMap, Sahana and CrisisMappers approach problems in ways thatchallenge the status quo.” UN Foundation, Disaster Relief 2.0: The Future of Information Sharing in Humanitarian Emergencies, 20118 Sahana Software Foundation 2011 Annual Report
  11. 11. Sahana Eden Haiti Hospital Registry“What happened next is critical to lessons learned from the response. Sahana made thedata available in open data formats via several feed formats, including XML, KML,GeoRSS, and the XML schema designed for tracking hospital data, EDXL -HAVE. Thisresource became one the best resources for health facility data for the next month.Over 8,000 unique individuals visited the site or pulled from these feeds.Crowdsourcing had taken a responsibility that would have taken OCHA days tocomplete and reduced it to a little more than a day of work. In the process, a group ofV&TCs had built a process for locating health facilities—a process that is now beingrevised for the next disaster.” UN Foundation, Disaster Relief 2.0: The Future of Information Sharing in Humanitarian Emergencies, 2011 Sahana Software Foundation 2011 Annual Report 9
  12. 12. Sahana ProjectsThe Sahana Software Foundation Board of Directors officially created ProjectManagement Committees for two Sahana open source software projects in 2010Sahana Agasti in PHP and Sahana Eden in Python.Sahana Agasti The Agasti project seeks to create long-term “stand up”solutions, specifically, deployments that can be used forlong-term planning by governments and NGOs. Two goodexamples of this goal are the US National Library of Medicinedeployment in Washington, DC and the NYC Office ofEmergency Management deployment in New York Fun Fact: Agasti product names are all volcanoes, inspired both by the disaster management domain and because “Agasti” means “Mountain Thrower” from Sanskrit Chad Heuschober, ChairThe current Agasti products are:Vesuvius – Vesuvius is focused on the disaster preparedness and response needs of themedical community, contributing to family reunification and assisting with hospitaltriage. Development of Vesuvius is led by the US National Library of Medicine as part ofthe Bethesda Hospitals Emergency Preparedness Partnership to serve area hospitals,medical facilities and jurisdictions with a need to tie intake records with missing/foundpersons reports submitted by the public.Mayon – Mayon provides an emergency personnel and resource management solutionthat is highly scalable to manage large numbers of events, persons and resources. Itsintended to serve professional emergency management organizations in largemunicipalities and jurisdictions charged with preparedness, response, recovery andmitigation responsibilities. Mayon is being deployed by the City of New York’s Office ofEmergency Management in support of its all-hazards shelter management plan anddistributed to local jurisdictions through a Regional Catastrophic Planning Team brandedas the Sahana Emergency Management System.10 Sahana Software Foundation 2011 Annual Report
  13. 13. People LocatorTM Project at the US National Library of MedicineThe US National Library of Medicine (NLM) is using Sahana Vesuvius tosupport disaster preparedness solutions focused on the needs for familyreunification with a particular focus on the needs of hospitals, includingtriage, enabling capture of photos, exchange of data across facilities foruse in US-hospital-focused catastrophic situations.While their primary mission has been to support the Bethesda Hospitals EmergencyPreparedness Partnership (BHEPP), the NLM hosted People Locator has also supportedthe public use of the Vesuvius People Locator system for disaster response activitiesboth inside and outside the United States, including the 2010 Haiti earthquake, and in2011, earthquakes in Christchurch, New Zealand, Japan, and Turkey, the Joplin MissouriTornado, and Typhoon Sendong in the Philippines. Sahana Software Foundation 2011 Annual Report 11
  14. 14. Sahana & Hurricane IreneHurricane Irene was a large and destructive hurricane that impacted the Caribbean andeast coast of the United States during August 2011, and making its final landfall in NewYork City. Irene caused an estimated $15.6 billion in damage in the United States – thesixth costliest hurricane in US history.The following article from the October 2011 issue of Catastrophic Response, thenewsletter of the Regional Catastrophic Planning Team from New York, New Jersey,Pennsylvania and Connecticut, describes how Sahana Mayon software was used by theCity of New York’s Office of Emergency Management (OEM) in their response to theHurricane:NYC OEM sent over 1,000,000 messages to 130,000 Cityemployees to mobilize close to 6000 staff to run the 155different shelter and evacuation center operations during theCoastal Storm Plan (CSP) activation for Hurricane Irene.The NYC Sahana Emergency Management System is a web-based computer program that allows us to create staffingassignments using pre-identified staff and facilities. It is alsoused to track shelterees and staff when a disaster actuallyhappens and shelters come online. It was built using Free andOpen Source and has been adapted for NYC. NYC OEM hasbeen working with the City University of New York (CUNY)over the past year to completely redesign and enhance thecapabilities of this system. Just as we completed developmentof our next generation NYC Sahana, we were given the rareopportunity to test it in a live activation for Hurricane Irene.As Irene approached, City staff would need to be notified of the CSP’s activation of oursheltering system. This complex process had previously taken a month of manual labor, butSahana reduced that to a matter of hours. To appropriately assign staff, sufficient lead-time isrequired in a hurricane scenario and it is at this level that we identified our greatest gaps.Once staff and shelterees began arriving, Sahana started its other mission: tracking thethousands of staff and shelterees entering the CSP shelter system. As each site came online andbegan entering data, they would appear in real time snapshots in the custom dashboards builtfor Sahana; the data received was invaluable.Lessons learned and best practices from Irene have been incorporated into the NYC Sahanaapplication. Sahana is going to be shared with our entire RCPGP Program area and beyondfor free through the new Sahana Whole product Solution project being developed. This projectis taking all the software necessary to install the Sahana Emergency Management System andpackaging it with comprehensive, user-friendly documentation and training describing how toinstall, manage, and use Sahana for events like Irene. Catastrophic Response, Vol. 9, October 2011 http://www.regionalcatplanning.org/documents/CatastrophicResponse_Newsletter_v9.pdf12 Sahana Software Foundation 2011 Annual Report
  15. 15. Sahana EdenSahana Eden is a flexible humanitarian platform with a rich feature set which can berapidly customized to adapt to existing processes and integrate with existing systemsto provide effective solutions for critical humanitarian needs management either prior toor during a crisis.Sahana Eden’s features are designed to help Disaster and Emergency Managementpractitioners to better mitigate, prepare for, respond to and recover from disasters moreeffectively and efficiently. Sahana Eden can provide valuable solutions for practitionersin Emergency Management, Humanitarian Relief and Social Development domains. Fun Fact: Eden’s milestone releases are named after rivers in England. Previous releases have been named “Banwell”, “Crane” and “Ellen”. The next releases will be named “Medway” and “Avon”.“Looking back, 2011 has been a huge year for theEden project. We have seen growing usage bylarge organisations who are funding corecapabilities - the International Federation of theRed Cross & Red Crescent Societies sponsored aResource Management System, Project Tool &Assessment Data Analysis, the City of LosAngeles sponsored a Volunteer & DonationsManagement system, the Government of Nepalsponsored a Climate Change portal, and the Fran Boon, ChairConsortium of British Humanitarian Agenciessponsored HELIOShare to share Logistics information amongst eachother.The software has been used to respond to the Chilean Wildfires & theJapan Tsunami.We have also maintained our strong volunteer base, working with thePortuguese volunteer firefighters, winning Random Hacks of Kindness inAustin with our work supporting CERT, participating actively in bothGoogle’s student programmes: GSoC & GCI and also writing a freely-available book: the Sahana Eden Essential Guide.” Fran Boon, Chair, Sahana Eden Project Sahana Software Foundation 2011 Annual Report 13
  16. 16. The Sahana Eden Essential Guide The Sahana Eden Essential Guide was written for decision makers looking for an appropriate solution for disaster management, those who are deploying Sahana Eden, and those who are extending Sahana Eden for more specialized solutions or want to contribute to the project. It was written by Sahana Members Fran Boon, Dominic König, Michael Howden, Pat Tressel and Shikhar Kohli, supported by FLOSSManuals and the Google Open Source Programs Office, during the October 2011 Google Documentation Summit, held at Google’s Mountain View, California, Headquarters. The Essential Guide is a resource that makes it easier for organizations to adopt Sahana Eden software,The Sahana Eden Essential Guide Team at the Google Doc Summit: Pat Tressel, Fran Boon, Shikhar Kohli, Dominic König, Belinda Lopez, Eli Lev and Michael Howden14 Sahana Software Foundation 2011 Annual Report
  17. 17. “Faced with disaster situations, like those lived by our country in the lastdays, the need for information becomesimperative. With this Smart Center, wecan significantly reduce response times for the persons that search, and optimize volunteer work.” Lorenza Donoso, President of the Chilean Red Cross on the Sahana Eden-based Smart Center solution, used in response to wildfires in early 2012 “Sahana [Eden] is blowing my mind. I can’t think of any project we’ve donethat we couldn’t build on this platform.” @CDRP_FSU (Center for Disaster Risk Policy at Florida State University)Sahana Software Foundation 2011 Annual Report 15
  18. 18. Sahana & the Tohoku earthquake & tsunamiOn March 11, 2011, northeastern Japan was struck by a 9.0 magnitude earthquake, oneof the largest ever to hit Japan and which triggered a powerful tsunami with waves thatreached heights of up to 133 feet. The disaster killed over 15,000 persons, injured over25,000, destroyed hundreds of thousands of buildings, and triggered a serious ofnuclear accidents at the Fukushima Daiichi Nuclear Power Plant Complex that requiredmass evacuations. The World Bank has estimated the total economic losses from thedisaster at $235 billion, making it most expensive natural disaster in history.In response to this disaster, the Sahana Software Foundation and Sahana Eden Projectsupported an effort by the Hyogontech open source group based in Kobe, and IBM Japanto provide a Japanese version of Sahana Eden software for use by government andresponding charitable organizations (NPOs). The site was hosted by IBM Japan’s cloudhosting services at http //sahana.jp and included information on the location of shelters,volunteer activities, soup kitchens, and organizations.The National Library of Medicine’s hosted Sahana Vesuvius-based People Locator wasalso set up to allow for searching or reporting on missing and found persons information,and was also linked to the linked Google Person Finder registry. It collected informationon over 600,000 persons.16 Sahana Software Foundation 2011 Annual Report
  19. 19. IFRC’s Resource Management SystemThe International Federation of Red Cross and Red Crescent Societies (IFRC) developed aResource Management System in Sahana Eden to allow their National Societies to shareinformation on their Inventory, Assets, Staff and Volunteers. Neighboring NationalSocieties and the IFRC can quickly see what is available in the event of a major disaster.This information is blended with data from other Geographic Information Systems (GIS),such as Population Density, Rainfall and Topography to allow for a more informedplanning of the response.The solution allows agencies to share a common server, yet retain full control over theirdata and who can have access to it (i.e. a multi-tenancy system). The open source natureof the software was important because it meant there was no vendor lock-in and thesoftware was easy to maintain. For this deployment the Sahana team deployed usingAmazon Web Services in the regional data center to guarantee low latency. Sahana Software Foundation 2011 Annual Report 17
  20. 20. Sahana Standards and Interoperability ProjectThe Sahana Standards and Interoperability Project isresponsible for issues of interoperability between Sahanaprojects, standards compliance, and support for Open Standardsboth within Sahana Software Foundation projects and withexternal projects, such as Open Street Map or Google PersonFinder. Major activities in 2011 include:Interoperability Workshop at ISCRAMThe Sahana Software Foundation helped to organize and chair aworkshop on systems interoperability at the 2011 Conferenceon Information Systems for Crisis Response and Management(ISCRAM), held in Lisbon, Portugal. The session was co-chaired Chamindra de Silva,by Sahana Standards Committee Chair Chamindra de Silva. ChairSahana was represented in Lisbon by Mark Prutsalis, GregMiernicki and Dominic Konig, with a large support team from NLM participating remotely,during which the exchange of data between Google Persona Finder and Sahana Edenand Vesuvius was tested using the PFIF data standard. Participants at the Interoperability Workshop at ISCRAM, May 2011Missing Persons Community of InterestA technical working group around missing and found persons information reporting istaking a proactive approach in setting up an agreement on standards and data sharingbetween such major stakeholders as the ICRC and American Red Cross with technologysolutions providers including Google, Facebook, and the Sahana Software Foundationthrough its Standards Project. The agreed framework defines the data standards uponwhich systems will be built, along with agreements of what information will be allowedas sharable between organizations and procedures for how to turn on and off shareddata based on governance decisions and international standards for humanitarianactions, privacy concerns and local and national laws.18 Sahana Software Foundation 2011 Annual Report
  21. 21. Sahana Community Development ProgramsThe Sahana Software Foundation is dependent on the highly diversified skills of itscommunity members who specialize in a broad range of disciplines. Our ability to attract,retain, reward, and motivate such individuals is fundamental to the long-term success ofour Foundation. Sahana’s Community Development Programs serve to coordinate theseefforts to foster relationships with organizations and institutions that produce newSahana developers and active community members and serves to recruit, retain andreward Sahana Software Foundation members and other contributors. In turn, theseresources give us the ability to help organizations and communities to better prepare forand respond to disasters while engaging a broad community that thinks abouthumanitarian issues.Google Summer of CodeTMOur role as a mentoring organization for theGoogle Summer of Code (GSOC) is the highlight ofour community development efforts. Sahana hasbeen participating in this summer internshipprogram for university students every year (since2006).In this time, Google Summer of Code studentshave become core contributors as well asmembers of our Project Management Committeesand our board of directors. Historically, over halfof our almost 50 former students have stayed involved with the Sahana SoftwareFoundation for at least one year after their internship ended, many for much longer; 8have become members of one of our Project Management Committees; 4 have becomeMembers of the Sahana Software Foundation; 1 serves on our Board of Directors. 10former students have become mentors in later years for our Google Summer of Codeprogram and at least 8 have helped mentor our Google Code-In program the past twoyears. This retention rate is remarkable amongst organizations that participate in theGoogle Summer of Code and is a testament to the value that we place on this programand the care our mentors take to provide a good experience for our students.We mentored six students in 2011. These students and their projects were: Abubhav Aggarwal (India) Fabio Albuquerque (Brazil) Shiv Deepak (India) Ramindu Deshapriya (Sri Lanka) Pratyush Nigam (India) W.A. Chinthaka Rukshan Weeakkody (Sri Lanka) Sahana Software Foundation 2011 Annual Report 19
  22. 22. Thoughts on the Sahana Google Summer of Code Program “It’s a terrific feeling to be associated with a program as wonderful as GSoC for two consecutive years. During GSoC 2010, I thought that like many other web applications, Sahana Eden should have its own interface for installations and changing settings. It was great to see my idea transformed into solid, working code! I hope that websetup will go a long way in making Eden more user friendly.” Shikhar Kohli (2010 GSOC student, 2011 Mentor, 2012 Member) “I am especially pleased to share that one of our student’s code was of sufficient quality and readiness that it was successfully used during the NYC Hurricane Irene deployment and was merged into the mainline Mayon trunk. Way to go, Fábio!” Chad Heuschober (Chair, Sahana Agasti Project, 2011 Mentor)20 Sahana Software Foundation 2011 Annual Report
  23. 23. Random Hacks of KindnessThe Sahana Software Foundation has been aparticipant in Random Hacks of Kindness, aseries of weekend coding events organized andfounded by Microsoft, Google, Yahoo, NASA andthe World Bank, since it began in 2009, andeach RHOK event has provided an opportunityto both showcase Sahana software’s capabilities, as well as extend our broad, opensource community base. The Sahana community was well represented at RHOK eventsin 2011, which saw 30 cities worldwide participating, and had the honor of winning firstplace at the RHOK 2011 Austin (Texas, USA) event.FRAN BOON BRIEFS PARTICIPANTS AT RHOK OXFORDON THE SAHANA EDEN SOLUTIONThe Sahana Eden-based solution built on an idea that began at RHOK Chicago in 2010,where members of the Chicago CERT (Community Emergency Response Team) attendedthe Chicago event, with a problem statement on how to better manage and unite thebase of CERT volunteers. There, they met some members of the Sahana Edencommunity and discussed how the volunteer management module of Sahana Edenmight be extended and customized to meet their requirements. RHOK 2011 providedan opportunity to continue the effort and work started in 2010.The winning Sahana Eden/CERT RHOK team included CERT representatives led by 2012SSF Member Laura Lanford, Rich Frizelis, Linda Haynie, Jeff Nathan, and DeborahShaddon; and a software development team led by Eden Chair Fran Boon: Kevin Doran,Dominic König, Ryan Joy, Benton Porter, Michael Pratt and Marc Tamlyn.The CERT solution has recently been adopted officially by Chicago’s CERT Chapter with aview towards it becoming a nationwide solution for CERT management needs. Sahana Software Foundation 2011 Annual Report 21
  24. 24. Grace Hopper Celebration Open Source DayThe Sahana Software Foundation has been one ofthe leaders in helping to organize an Open SourceDay as part of the Annual Grace HopperCelebration of Women in Computing. Theseefforts have been led by SSF Directors LouiqaRaschid and Leslie Hawthorn, SSF President MarkPrutsalis, and SSF Members Fran Boon, AvniKhatri and Pat Tressel.In 2010, the Sahana Software Foundation organized a one-day Codeathon for Humanityto provide the opportunity for attendees of the Grace Hopper Celebration theopportunity to code on Sahana software as a humanitarian open source project. The2011 Grace Hopper Open Source Day, held on Saturday, November 12, at the OregonConvention Center, was a significant expansion of that program. In addition to talksabout open source, four other humanitarian free and open source software projects,including the Google Crisis Response Team, the Haitian Women’s Peer-to-Peer Network,Kids on Computers, and Systers provided facilitation for the second annual Codeathonfor Humanity. With the guidance of experienced mentors and facilitators from theseprojects, Codeathon attendees wrote code together with their peers.More than a dozen attendees worked on Sahana Eden, facilitated on site by PatTressel and Peter Banka with remote support from a team of Eden contributors ledby Fran Boon via IRC (Internet Relay Chat) during the event. Mikel Maron of theHumanitarian Open Street Map (HOT) also provided support remotely for participantswho worked on Open Street Map Potlatch integration with and an OSM importer forSahana Eden.Google Code-InThe Google Code-In is a contest for pre-university students to introduce them to all ofthe things that go into a successful opensource project: code, documentation, outreach,quality assurance, research, training,translation and user interface. This program isa great opportunity to get students excitedabout contributing to a humanitarian free andopen source project like Sahana, and for us to get some sorely needed tasks completed.Out of the 208 tasks that we posted for students in 2011, 193 were completed – whichis an amazing effort. This program has proven successful as a community developmentprogram for both the students and for the Sahana Software Foundation. Our volunteeraccounts administrator, Abhishek Arora, is a Google Code-In contestant from 2010 andone of the Grand Prize winners in 2011. Another Google Code-In contestant from 2010,Tony Young, helped mentor our program this year.22 Sahana Software Foundation 2011 Annual Report
  25. 25. The SahanaCampTM ProgramSahanaCamp is a program of the Sahana Software Foundations Deployment and TrainingProgram. The main goal of the SahanaCamp program is to quick-start deployments ofSahana software while building a local support community for local or nationalemergency and disaster response organizations. A SahanaCamp may provide attendeeswith: • an understanding of how Sahana Software can help manage information before, during and after disasters • a practical technical workshop to provide instruction in how Sahana Software can be deployed within and across organizations • a forum to discuss and share best practices in the use of information tools for disaster and emergency management, which may include simulations and exercises.A SahanaCamp is typically held over a 2- to 4-day period and provides a variety ofexperiences for attendees to work with Sahana software from both a user and atechnical perspective. In 2011, we held the following SahanaCamps: • SahanaCamp@ISCRAM – May 2011 – Lisbon, Portugal – held in conjunction with the 7th ISCRAM conference, SahanaCamp@ISCRAM offered participants a disaster workshop and hands-on experience with all three of Sahana Software products – Mayon, Vesuvius and Eden. The experience of attending SahanaCamp@ISCRAM has led to the nationwide adoption of Sahana Eden with the Bombeiros – the National Association of Volunteer Firefighters – in Portugal. • SahanaCamp LA – November 2011 – Los Angeles California – organized around the adoption and deployment of Sahana software by the City of Los Angeles, SahanaCamp LA provided training to a diverse group of attendees from numerous organizations from the area and beyond, including the City of Los Angeles IT Agency, the Los Angeles Fire Department, the City of Inglewood, American Red Cross Chapters of Greater Los Angeles and Orange County Southern California’s VOAD coordinator ENLA, IT consultants and GIS professionals, Sahana community members and a representative from the UN World Food Programme in Rome. Sahana Software Foundation 2011 Annual Report 23
  26. 26. SahanaCamp@ISCRAM, May 2011 SahanaCamp LA, November 201124 Sahana Software Foundation 2011 Annual Report
  27. 27. Thank you to our 2011 Donors and SponsorsCorporate DonationsHumanitarian OrganizationsIndividual ContributorsDavid BitnerMaria D’AlbertChad HeuschoberMark PrutsalisLouiqa RaschidMartin ThomsenIn-Kind DonationsThe Sahana Software Foundation received significant in-kind contributions in 2011,which included donations of meeting space for our Annual Meeting and SahanaCamps(IBM and ISCRAM), printed materials and refreshments at these events (AidIQ and ITCrisis Services), the time to organize and deliver our SahanaCamp training program(AidIQ), the hosting of our website and wiki by the Oregon State University Open SourceLabs, accounting and tax preparation services by Zuehls, Legaspi and Company, andlegal advice from Aaron Rubin, from the law firm Morrison & Foerster LLP. These directand significant contributions make the continuing operations of the Sahana SoftwareFoundation possible. Sahana Software Foundation 2011 Annual Report 25
  28. 28. Financial Report 2011 Income & Expense Report 2011 IncomeIncome Amount Direct Public Support Corporate and Business Contributions Google Inc $9,500.00 AidIQ $2,479.34 Total Corporate and Business Contributions $11,979.34 Total Individual Contributions $5,765.78 Publication Royalties Lulu Press (Eden Essential Guide) $9.59 Publication Royalties $9.59 Total Direct Public Support $17,754.71 Contracts World Food Programme $5,016.37 Total Contracts $5,016.37 In-Kind Donations IBM (Meeting Space, Annual Meeting) $2,539.00 AidIQ (Time & Materials, SahanaCamps) $2,173.61 IT Crisis Services (Materials & Food, SahanaCamp LA) $1,464.79 ISCRAM (Meeting Space, Annual Meeting) $608.00 Total In-Kind Donations $6,785.40Total Income $29,556.4826 Sahana Software Foundation 2011 Annual Report
  29. 29. 2011 ExpensesExpense Amount Business Expenses Bank Fees Chase $600.00 Paypal $39.24 Total Bank Fees $639.24 Business Registration Fees Secretary of State $20.00 Total Business Registration Fees $20.00 Total Business Expenses $659.24 Contract Services Howling Zoe Productions (website) $1,125.00 Total Contract Services $1,125.00 Operations Hosting Open Incident (GoDaddy) $554.69 Total Hosting $554.69 Total Operations $554.69 Events Travel & Meetings Annual Meeting $11,496.18 Relief 11-02 $3,331.58 SahanaCamp LA $990.32 HFOSS Symposium $793.76 Tech@State $298.00 GSOC Doc & Mentor Summit $72.78 Total Travel & Meetings $16,982.62 Promotional Materials T-shirts, stickers, hats $1,066.46 Total Promotional Materials $1,066.46 Total Events $18,049.08 World Food Programme Project Hosting Slicehost $2,112.82 Contract Services Praneeth Bodduluri $1,500.00 Mark Prutsalis $700.00 Total World Food Programme Project $4,312.82 In-Kind Donations Event - Annual Meeting IBM Lisbon meeting space $2,539.00 ISCRAM meeting space $608.00 AidIQ printing costs $373.61 SahanaCamp LA Program AidIQ time $1,800.00 IT Crisis Services materials and food $1,464.79 Total In-Kind Donations $6,785.40Total Expense $31,486.23Net Income -$1,929.75 Sahana Software Foundation 2011 Annual Report 27
  30. 30. Strategic Vision for 2012 and Beyond fromSahana Software Foundation President Mark Prutsalis2011 was a great year for the Sahana Software Foundation.Sahana software has crossed a threshold between where itwas a proof of concept – demonstrating a better way tomanage information during disasters – into an accepted andvalued part of the response toolkit of professional relieforganizations.Sahana software was used during the response to suchglobally diverse disasters as the Tohoku earthquake andtsunami in Japan, Hurricane Irene in New York City and floodsin Colombia. 2011 also saw Sahana Software’s formal Mark  Prutsalis  adoption by the International Federation of the Red Cross in President  the Asia Pacific Region, the City of Los Angeles Emergency  Management Department, and the Portuguese NationalVoluntary Firefighting Association – the Bombeiros – in Portugal.Our global volunteer community continued to grow in 2011 in both numbers anddiversity. We welcomed 12 new Members in 2011 and early 2012, half of them women.I am extremely grateful for all that they do to support the mission and activities of theSahana Software Foundation.Many challenges remain. The number and scale of disasters is projected to significantlyincrease in the coming years, and affected communities will struggle to find theresources to respond and recover while global economic austerity measures willchallenge everyone searching for support for resilience and mitigation programs.Disaster Trends and OpportunitiesDisasters have a devastating political, economic, social, and human impact on individualsand societies. As the trends of population growth and urbanization converge, the scaleand impact of disasters will continue to grow.The research is startling. When one looks at world population growth and particularlythe areas where urban population growth is occurring, one will find that this growth isoccurring in areas particularly vulnerable to disasters – areas prone to earthquakes andcoastal flooding, even without assuming the potential impact of climate change.According to a recent UN and World Bank report, spending on disasters will triple to anestimated $185 billion per year by 2100. Major earthquakes in Japan and New Zealand,floods in Thailand and Australia, and tornadoes in the United States, made 2011 thecostliest year ever for natural disasters. Recovery from major disasters such as thesetakes years, long after media attention has waned, public donations to charitableorganizations have dried up, and information is no longer easily shared between thoseorganizations with data, and those who need it.Disaster management is, unfortunately, a growth industry. And with that comes both anopportunity and a responsibility to do something to mitigate the risk and impacts ofdisasters when they do occur.28 Sahana Software Foundation 2011 Annual Report
  31. 31. Disaster Trends   • World’s urban population will reach 6.4 billion by 2050 (that’s 70% of the world’s projected population of 9.2 billion) - United Nations, World Urbanization Prospects, 2007 • World’s population and economic centers are concentrated in “vulnerable cities near earthquake faults, on river deltas or along tropical coasts.” - the Economist, January 14, 2012 • Growing vulnerability to an increased incidence of costly disasters § By 2050 the city populations exposed to tropical cyclones or earthquakes will more than double, rising from 11% to 16% of the world’s population. - United Nations & World Bank, Natural Hazards, UnNatural Disasters, 2010 § By 2070, seven of the ten greatest urban concentrations of economic assets that are exposed to coastal flooding will be in the developing world (vs. none in 2005). Assets exposed to flooding will rise from 5% of the world GDP to 9%. - OECD, Ranking Port Cities with High Exposure and Vulnerability to Climate, 2007 • Global annual disaster spending will triple to $185 billion by 2100 - United Nations & World Bank, Natural Hazards, UnNatural Disasters, 2010 § Spending on urban infrastructure to approach $350 trillion over next 30 years. - Booz & Co., Reinventing the City to Combat Climate Change, 2010 § 2011 was costliest year ever for disasters (earthquakes in Japan & Zealand, flooding in China, Australia & Thailand, tornadoes in US). § Five of ten costliest disasters have occurred in last five years. § 20% of aid is now spent responding to disasters; only 0.7% on mitigation. § President Obama declared record 99 disaster declarations in 2011. - the Economist, January 14, 2012 the Economist, January 14, 2012 Sahana Software Foundation 2011 Annual Report 29
  32. 32. In early 2012, we received our 501(c)(3) certification from the US Internal RevenueService as a non-profit organization. I feel strongly that the Sahana SoftwareFoundation, as a global charity and purveyor of humanitarian free and open sourcesoftware, can be an effective and significant part of the solution to the challengesahead of us.Promoting Best PracticesA new information environment has come about as a result of responses to majordisasters like the 2010 earthquake in Haiti and the 2011 earthquake and tsunami inJapan. When the capacities of government and emergency services to respond to adisaster are exceeded and crippled, decision-makings are forced to turn to external andnon-traditional sources of information in order to make life-saving decisions. Newtechnologies have given the public tools to be reliable and trusted sources ofinformation. Value has been found through the experiences of the Haiti and Japanearthquakes in such publicly generated information through tools capable of leveraging“crowdsourcing” and social media to identify the actionable information amidst abackground of clutter. Sahana software is one such tool, but it also provides so muchmore in terms of capabilities to both emergency and disaster managers and thecommunities affected by disasters.We must be concerned with understanding and promoting best practices in leveragingthese new technologies. How do you understand in 140 characters how muchimportance to place on a message. The challenge is to not only make sense of thisefficiently, but also how to appropriately integrate publicly available information withother trusted sources and systems.Another best practice is building information systems based on open, published andwidely used data standards, which makes critical systems easier to recover and rebuild.Two years after the earthquake in Haiti, there is still no national registry of hospitalsand health facilities that includes capacities and services offered — critical information toplanning the recovery of the public health infrastructure. The Sahana SoftwareFoundation proposed in 2010 to build an open data repository using Sahana Eden andbased on a published data standard designed to address this very issue – the EmergencyData Exchange Language - Hospital Availability Exchange standard (EDXL-HAVE) andpromoted the use of this standard with other solutions providers. Unfortunately, theoriginal Ministry of Health records were transitioned to a proprietary system that wasnot sustainable, and succeeding efforts have not committed to an open standard flexibleenough to allow support for growth in the system by multiple agencies.We must continue to support the design of systems (both our own and others) throughthe work of our Standards and Interoperability project, that can easily share data usingpublished open data standards, the type that come from organizations like OASIS, OGC,W3C, ISO, the ITU, and HL7. I want the Sahana Software Foundation to join OASIS as amember in 2012 so we can fully participate in the working technical committees thatthat write and maintain standards like EDXL and the Common Alerting Protocol (CAP).I’m also proud that the Sahana Software Foundation is part of a Missing PersonsCommunity of Interest, along with Google, Facebook, the American Red Cross, ICRC,Crisis Commons, Refugees United, and others that has come together and agreed to30 Sahana Software Foundation 2011 Annual Report
  33. 33. build interoperability into our missing and found persons systems. After HurricaneKatrina in 2005, over 50 websites popped up, most hosted by well-meaning mediaorganizations, to provide a public bulletin board for people to report themselves found orto post notes on missing or separated family members. None of these sites talked toeach other; they did not collect information in a common or standard format. We mustnot return to those days. We can do better. That is, in part, why the Sahana SoftwareFoundation was founded and why we continue to work hard to advocate for theadoption of open standards and best practices.Building Strong PartnershipsThe fact that more and more professional emergency management agencies and otherhumanitarian organizations are using Sahana software to help manage their ownoperations is an important measure of the impact of the Sahana Software Foundation.This list now includes the US National Library of Medicine, the International Federationof Red Cross and Red Crescent Societies (IFRC), the City of New York Office ofEmergency Management, the City of Los Angeles Emergency Management Department,the American Red Cross, CERT (Community Emergency Response Team) Chicago, theBethesda Hospitals Emergency Preparedness Partnership, Academia Sinica (Taiwan), theSri Lanka National Disaster Relief Services Center, the Philippine Red Cross, thePortuguese National Association of Volunteer Firefighters (Bombeiros), the HeliosFoundation, the Asia Disaster Preparedness Center, and LirneAsia.We must continue to develop features in Sahana software according to user demandfrom these and other stakeholders in our products. This is where the strength offunctionality and features in Sahana software has come from – real organizationalneeds. Sahana has always been a balanced partnership between software developersand emergency managers and that has made us unique, and uniquely effective.Other partnerships are equally critical for SSF to maintain and expand, including thegood relationships we have with other open source organizations and technologycompanies like Google, IBM, AidIQ, Oregon State University Open Source Labs and others.These are not only essential for our own success and health as an organization, but alsoto enable us to fulfill our mission towards helping governments, humanitarianorganizations, communities and people who are vulnerable to the impact of disasters.Our mission is to help others, and we do not do this alone.The Sahana Software Foundation has been incredibly successful since its inception withminimal operating funds due to the hard work and dedication of dozens of highly skilledand committed volunteers. The demands and expectations on us all are greater now, asare the stakes. With donor funding, we hope to expand our capabilities, includingstaffing, to be able to ensure proper maintenance and support for our codebases,provide training, and continue to further the cause of interoperability.Go forth and do good! Sahana Software Foundation 2011 Annual Report 31

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