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  • Word Skills Page: WD-82 This introductory chapter will show students how to enhance the appearance and readability of a document by including tables and graphics within Word documents, editing these objects, and applying styles to these objects. Students will learn how to create and edit tables; use borders and Quick Styles on tables; insert and edit pictures, Clip Art, WordArt, SmartArt, and shapes; and apply styles and formatting to tables and graphics.
  • Word Skill 4.1 Creating a Table Page: WD-83; Figure WD 4.1 Tables can be used to display everything from dates in a calendar to sales numbers to product inventory.
  • Word Skill 4.1 Creating a Table Page: WD-83; Figure WD 4.2 tips & tricks - Rather than inserting a table and then adding data, you can convert existing text into a table. After selecting the text to be converted, click the Table button and click Insert Table . . . The number of rows and columns will automatically be determined by the tabs and paragraphs in the selection. tell me more - Word 2010 comes with a number of Quick Tables building blocks. These templates are preformatted for you and include sample data. To insert a Quick Table, click the Tables button, point to Quick Tables, and select a building block option from the gallery. After you insert a Quick Table, just replace the sample data with your own. try this - To insert a table, you can: 1. Click the Table button and select Insert Table . . . 2. In the Insert Table dialog box, enter the number of rows and columns for your table. 3. Click OK.
  • Word Skill 4.2 Entering Data in a Table Page: WD-84
  • Word Skill 4.2 Entering Data in a Table Page: WD-84; Figure WD 4.3 tips & tricks - Each cell is set up as one line, but if you type more data than will fit in one line, Word will automatically wrap and create another line within the cell, making the row taller. If this happens, all the cells in that row will be affected. You also can press Enter to force a new line within the cell. tell me more - When working with tables, the conventional way to identify a cell is by column and row. Columns are typically referred to by letters, and rows by numbers. Thus, the first cell in the third row would be identified as “cell A3” and the third cell in the first row would be identified as “C1.” try this - To move to another cell, you can click in the cell or use the keyboard arrow keys to move across the rows and up and down the columns.
  • Word Skill 4.3 Inserting Rows, Columns, and Cells Page: WD-85
  • Word Skill 4.3 Inserting Rows, Columns, and Cells Page: WD-85; Figure WD 4.4 tips & tricks - A quick way to insert a new row at the end of a table is to place the cursor in the last cell in the last row and then press the Tab key. A new row is automatically added to the table, with your cursor in its first cell. tell me more - Another way to add rows and columns to tables is to copy an existing row or column and then paste it into the table. To copy and paste a row, first select the row you want to copy and click the Copy button. Next, place your cursor in the first cell of the row below where you want the copied row to appear. Click the Paste button to insert the copied row. You can use the same method to copy and paste columns in tables as well. try this - To insert rows and columns, you can right-click in a cell, point to Insert, and select Insert Rows Above, Insert Rows Below, Insert Columns to the Left, or Insert Columns to the Right.
  • Word Skill 4.4 Sizing Tables, Columns, and Rows Page: WD-86
  • Word Skill 4.4 Sizing Tables, Columns, and Rows Page: WD-86; Figure WD 4.5 To resize all the rows in a table so they have the same height, in the Cell Size group click the Distribute Rows button. Click the Distribute Columns to resize all the columns in a table so they have the same width. tips & tricks - Once you have resized a table, you will probably want to position it better on the page. You can do this by using the move handle tool that appears at the top-left corner of the table when the mouse pointer is placed over the table. Click the move handle and drag the table to where you want it. tell me more - You can resize a table manually two different ways: Rest the mouse pointer anywhere over the table. When the resize handle appears at the bottom-right corner of the table, click and drag it until you achieve the desired size. This method can also be used to resize columns and rows. Click in the row or column you want to resize. In the Cell Size group, adjust the numbers for the Table Row Height and Table Column Width by clicking the up and down arrows in the control box. try this - To use the AutoFit command to resize a table, you can right-click in the table, point to AutoFit , and select AutoFit Contents .
  • Word Skill 4.5 Merging and Splitting Cells Page: WD-87 When you first create a table, it is a grid of rows and columns. But what if you want to display your content across columns or across rows? For instance, if the first row of your table includes the title for the table, then you will probably want to display the title in a single cell that spans all the columns of the table. In this case, you will want to merge the cells in the first row into one cell. On the other hand, if you have a cell that contains multiple values, you may want to split the cell so it can display each value in a separate row or column. Use the merge cells and split cells commands to customize the layout of tables. Merging cells entails combining multiple cells into one, whereas splitting a cell divides the cell into multiple cells.
  • Word Skill 4.5 Merging and Splitting Cells Page: WD-87; Figure WD 4.6 tell me more - When you place the cursor in a table, the Table Tools tabs display. These tabs are called contextual tabs because they only display when a table is the active element. try this (another way to split or merge cells – using right-click) To merge cells, you can right-click the selected cells and select Merge Cells from the menu. To split cells, you can right-click a cell and select Split Cells . . . from the menu.
  • Word Skill 4.5 Merging and Splitting Cells Page: WD-87 tips & tricks - In addition to splitting cells, you also split a table, creating two tables from one.
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88; Figure WD 4.7 try this (using right-click to change the alignment of a cell and using the alignment buttons in the Paragraph group To change the alignment of a cell, you can right-click in the cell, point to Cell Alignment, and select an alignment option. You can change the horizontal alignment of cells by clicking one of the alignment buttons in the Paragraph group on the Home tab.
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88; table
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88
  • Word Skill 4.6 Aligning Text in Tables Page: WD-88
  • Word Skill 4.7 Sorting Data in Tables Page: WD-89
  • Word Skill 4.7 Sorting Data in Tables Page: WD-89; Figure WD 4.8 tips & tricks - You can sort by text, number, or date. You can refine the sort by choosing additional fields to sort by: If you want to sort the text in reverse order, from Z to A, click the Descending radio button. Word can sort upper- and lowercase letters differently. Click the Options . . . button in the Sort dialog box and then click the Case sensitive check box in the Sort Options dialog box. try this - To open the Sort dialog box, from the Home tab, in the Paragraph group, click the Sort button.
  • Word Skill 4.8 Adding Table Quick Styles Page: WD-90
  • Word Skill 4.8 Adding Table Quick Styles Page: WD-90; Figure WD 4.9 By default, the Word Table Styles gallery displays styles that include header rows, banded rows, and first column layouts. If you want to change the options that display in the gallery, check or uncheck the options in the Table Styles Options group. try this - The Table Styles group on the Ribbon displays the latest Quick Styles you have used. If you want to apply a recently used Quick Style, you can click the option directly from the Ribbon without opening the Quick Styles gallery.
  • Word Skill 4.8 Adding Table Quick Styles Page: WD-90
  • Word Skill 4.9 Adding Borders to a Table Page: WD-91
  • Word Skill 4.9 Adding Borders to a Table Page: WD-91; Figure WD 4.10 tips & tricks - If your table does not show borders, you can display gridlines to give you a visual guide. The gridlines appear as a dotted line on screen but do not print as part of the final document. To display gridlines, click the Borders button and select View Gridlines . try this - You can change the borders of a table by clicking the Home tab. In the Paragraph group, click the arrow next to the Borders button and select an option. You can change borders and shading through the Borders and Shading dialog box. To open the Borders and Shading dialog box: From the Home tab or from the Design tab, click the arrow next to the Borders button and select Borders and Shading . . . Right-click on the table and select Borders and Shading . . . from the menu.
  • Word Skill 4.9 Adding Borders to a Table Page: WD-91 tell me more - In addition to changing the borders of a table, you can change the shading, or background color applied to the table. Adding shading to a table helps it stand out on a page. To apply shading to a table, click the Shading button in the Table Styles group. A palette of colors displays. Select a color to change the background color for the table.
  • Word Skill 4.10 Inserting Clip Art Page: WD-92
  • Word Skill 4.10 Inserting Clip Art Page: WD-92; Figure WD 4.11 You can narrow your search by media type, only searching for illustrations or photographs or videos or audio clips. Click the Results should be: arrow and click the check box in front of a media type to include or exclude those types of files from your search. Click the All media types check box to select and deselect all types at once. tips & tricks - Microsoft’s Web site for office content, Office.com, contains more clips for you to use in your documents. If you are connected to the Internet, click the Include Office.com content check box to include content from the Web site in your search results. try this - To insert an image from the Clip Art task pane, you can point to the image and click the arrow that appears. A menu of options displays. Click Insert on the menu to add the clip to your document.
  • Word Skill 4.11 Inserting a Picture Page: WD-93
  • Word Skill 4.11 Inserting a Picture Page: WD-93; Figure WD 4.12 To delete a picture, select the picture and press the Delete key on the keyboard. tell me more - When you insert a picture to a document, the Format tab under Picture Tools displays. This tab is called a contextual tab because it only displays when a picture is the active element. The Format tab contains tools to change the look of the picture, such as picture style, brightness and contrast, cropping, and placement on the page. try this - To insert the file, you can click the Insert button arrow and select Insert .
  • Word Skill 4.12 Applying Quick Styles to Pictures Page: WD-94
  • Word Skill 4.12 Applying Quick Styles to Pictures Page: WD-94; Figure WD 4.13 When you insert a picture into a document, the Format tab under Picture Tools displays. This tab is called a contextual tab because it only displays when a picture is the active element. The Format tab contains tools to change the look of the picture, such as picture styles, brightness and contrast, cropping, and placement on the page. tips & tricks - Once you have applied a Quick Style to a picture, you can further modify the look of the picture using the Picture Border and Picture Effects options. try this - The Picture Styles group displays the latest Quick Styles you have used. If you want to apply a recently used Quick Style, you can click the option directly from the Ribbon without opening the Quick Styles gallery.
  • Word Skill 4.13 Wrapping Text Around Graphics Page: WD-95; table
  • Word Skill 4.13 Wrapping Text Around Graphics Page: WD-95; Figure WD 4.14 tell me more - Word’s text wrapping feature gives you the ability to lay out text and graphics in a number of ways. Other wrapping styles include Square , Tight , Behind Text, In Front of Text , Top and Bottom , and Through . Click the Wrap Text button in the Arrange group to apply one of these layout options. try this - You can position images on the page from the Page Layout tab. In the Arrange group, click the Position button and select an option.
  • Word Skill 4.13 Wrapping Text Around Graphics Page: WD-95
  • Word Skill 4.14 Resizing and Moving Graphics Page: WD-96; table
  • Word Skill 4.14 Resizing and Moving Graphics Page: WD-96; Figure WD 4.15 When an image is selected, you will see two types of resize handles: try this - You can change the size of an image using the Height: and Width: boxes in the Size group on the Format tab under Picture Tools. tell me more - To Rotate a Graphic (this will be covered in more depth later in this Chapter). Click the rotate handle Drag your mouse to the right to rotate the image clockwise or to the left to rotate the image counterclockwise.
  • Word Skill 4.15 Adding WordArt to Documents Page: WD-97 In previous versions of Microsoft Word, WordArt came with a predefined set of graphic styles that could be formatted, but on a very limited basis. In Word 2010, WordArt has been changed to allow a wide range of stylization. When you add WordArt to a document, the Drawing Tools Format contextual tab appears. In the WordArt Styles group you can apply Quick Styles to your WordArt, or modify it further by changing the text fill, text outline, and text effects . tips & tricks - Be sure to limit the use of WordArt to small amounts of text, such as a newsletter banner. Overuse of WordArt can be distracting to your readers.
  • Word Skill 4.15 Adding WordArt to Documents Page: WD-97; Figure WD 4.16 After you have added WordArt to your document, you can modify it just as you would any other text. Use the Font box and Font Size box on the Home tab to change the font or font size of WordArt.
  • Word Skill 4.15 Adding WordArt to Documents Page: WD-97 tell me more - You can change the look of WordArt using the commands in the Transform gallery. You can choose to display the text along a path or to distort the letters creating a warped effect.
  • Word Skill 4.16 Inserting SmartArt Page: WD-98 tips & tricks - When choosing a SmartArt diagram, it is important that the diagram type suits your content. In the Choose a SmartArt Graphic dialog box, click a SmartArt type to display a preview of the SmartArt to the right. The preview displays not only what the diagram will look like, but also includes a description of the best uses for the diagram type.
  • Word Skill 4.16 Inserting SmartArt Page: WD-98
  • Word Skill 4.16 Inserting SmartArt Page: WD-98; Figure WD 4.17 try this - To enter text in SmartArt, you can click in the text area of the SmartArt and type your text.
  • Word Skill 4.17 Inserting a Shape Page: WD-99
  • Word Skill 4.17 Inserting a Shape Page: WD-99; Figure WD 4.18 tell me more - When you insert a shape into a document, the Format tab under Drawing Tools displays. This tab is called a contextual tab because it only displays when a drawing object is the active element. The Format tab contains tools to change the look of the shape, such as shape styles, effects, and placement on the page.
  • Word Skill 4.17 Inserting a Shape Page: WD-99 Once you have added a shape to a document, there are a number of ways you can work with it.
  • Word Skill 4.17 Inserting a Shape Page: WD-99 tips & tricks - Some shapes, such as callouts, are designed for displaying text. When you add a callout to a document, a text area automatically appears with the cursor ready for you to enter text. But what if you want to add text to another type of shape? You can add text to any shape you add to a document.
  • Word Skill 4.18 Adding a Caption Page: WD-100 tips & tricks - If you go back and add a new caption or change the label of an existing caption, Word will renumber the existing captions for you.
  • Word Skill 4.18 Adding a Caption Page: WD-100; Figures WD 4.19 and WD 4.20 tell me more - When you add certain types of images or objects to your document, such as a Microsoft Excel chart or an Adobe Acrobat document, you can have Word automatically add a caption to the figure. In the Insert Caption dialog box, click the AutoCaption . . . button. In the AutoCaption dialog box, select the type of object you want to automatically add captions to and click OK .
  • Word Skills Page: WD-82

Triad 2010 word_chapter_4 Triad 2010 word_chapter_4 Presentation Transcript

  • © 2012 The McGraw-Hill Companies, Inc. All rights reserved.word 2010Chapter 4Chapter 4Working withWorking withTables andTables andGraphicsGraphics
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.Word 2010 Working with Tables and GraphicsWord 2010 Working with Tables and Graphics• Skill 4.1 Creating a Table• Skill 4.2 Entering Data in a Table• Skill 4.3 Inserting Rows, Columns,and Cells• Skill 4.4 Sizing Tables, Columns,and Rows• Skill 4.5 Merging and SplittingCells• Skill 4.6 Aligning Text in Tables• Skill 4.7 Sorting Data in Tables• Skill 4.8 Adding Table Quick Styles• Skill 4.9 Adding Borders to a Table• Skill 4.10 Inserting Clip Art• Skill 4.11 Inserting a Picture• Skill 4.12 Applying Quick Styles toPictures• Skill 4.13 Wrapping Text AroundGraphics• Skill 4.14 Resizing and MovingGraphics• Skill 4.15 Adding WordArt toDocuments• Skill 4.16 Inserting SmartArt• Skill 4.17 Inserting a Shape• Skill 4.18 Adding a Caption4-2
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• A table helps you organize information foreffective display.• Tables are organized by rows, which displayhorizontally, and columns, which displayvertically.• The intersection of a row and column is referred to as acell.4-3Word Skill 4.1Word Skill 4.1Creating a TableCreating a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab.2. Click the Table button.3. Select the number of cellsyou want by moving thecursor across and down thesquares.4. When the description at thetop of the menu displaysthe number of rows andcolumns you want, click themouse.5. The table is inserted intoyour document.4-4To Create a Simple TableTo Create a Simple Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Once you have inserted a blank table, you will need toenter data.• When entering data in a table, it is a good idea to usethe first row as a heading row by typing a shortdescription of the content for the column in each cell.• After you have labeled each column, continue enteringthe data into your table.4-5Word Skill 4.2Word Skill 4.2Entering Data in a TableEntering Data in a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Place the cursor in the cellwhere you want to enterthe data.2. Type the data just as youwould in normal text.3. Press the Tab key to moveto the next cell and entermore data.4. When you reach the lastcell in the last row of atable, pressing on thekeyboard will create a newrow in the table.5. Continue pressing the Tabkey until all data areentered.4-6To Enter Data in a TableTo Enter Data in a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Once you have created a table, you often find you needmore rows or columns.• With Word, you can easily insert additional rows andcolumns from the Table Tools contextual tabs.• When you place the cursor in a table, the Table Toolscontextual tabs display.• These tabs are called contextual tabs because they onlydisplay when a table is the active element.• The Design tab contains tools to change the look of thetable, such as shading and borders.• The Layout tab contains tools to change how informationis displayed in the table, such as row and columncommands.4-7Word Skill 4.3Word Skill 4.3Inserting Rows, Columns, and CellsInserting Rows, Columns, and Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.Insert a Row or Column1.Click the Layout tab underTable Tools.2.To insert a new row, click theInsert Above button or theInsert Below button.3.To insert a new column, clickthe Insert Left button or theInsert Right button.Delete a Row or Column:1.Click in the row or columnyou want to delete.2.Click the Layout tab underTable Tools.3.Click the Delete button andselect an option.4-8To Insert or Delete a Row or ColumnTo Insert or Delete a Row or Column
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• When you insert a table, it covers the full width of thepage and the columns and rows are evenly spaced.• Once you have entered your data, you will probably findthat the table is larger than it needs to be and thecolumns and rows need adjusting.• You can resize your table using Word’s AutoFitcommands.4-9Word Skill 4.4Word Skill 4.4Sizing Tables, Columns, and RowsSizing Tables, Columns, and Rows
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click in the table you wantto resize.2. Click the Layout tab underTable Tools.3. In the Cell Size group, clickthe AutoFit button.4. Select AutoFit Contents toresize the cell to fit the textof the table.4-10To Adjust the Width and Height of Cells using AutoFitTo Adjust the Width and Height of Cells using AutoFit
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Use the merge cells and split cells commands tocustomize the layout of tables.• Merging cells entails combining multiple cells into one.– For instance, to display the title for a table in a single cell thatspans all the columns of the table, merge the cells in the firstrow into one cell.• Splitting a cell divides the cell into multiple cells.– For instance, to separate a cell containing multiple values, splitthe cell so it can display each value in a separate row or column.4-11Word Skill 4.5Word Skill 4.5Merging and Splitting CellsMerging and Splitting Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.To merge cells in a table:1.Select the cells you want tomerge into one.2.Under Table Tools, click theLayout tab.3.In the Merge group, click theMerge Cells button.To split a cell in a table:•Select the cell you want tosplit.•In the Merge group, click theSplit Cells button.•In the Split Cells dialog box,enter the number of columnsand rows.•Click OK to split the cell.4-12To Merge Cells or Split a CellTo Merge Cells or Split a Cell
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Place the cursor in the rowwhere you want to split thetable.2. In the Merge group, clickthe Split Table button.4-13To Split a Table into Two TablesTo Split a Table into Two Tables
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• When entering data in tables, there will be times whenyou want to change the position of text within a particularcell.• Examples of varying alignment include:– Most text in cells is left-aligned.– Titles and column headings are often center-aligned.– Most columns of numbers are right-aligned.• You can control both the vertical and horizontalalignment in cells.4-14Word Skill 4.6Word Skill 4.6Aligning Text in TablesAligning Text in Tables
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the cell you want tochange.2. Under Table Tools, click theLayout tab.3. In the Alignment group,click one of the ninealignment options.4-15To Change the Alignment of CellsTo Change the Alignment of Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.Cell Alignment OptionsCell Alignment Options4-16
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Cell Marginsbutton in the Alignmentgroup.2. The Table Options dialogbox opens. Here you canadjust the left, right, top,and bottom margins ofcells.4-17To Manually Change the Size of Margins within CellsTo Manually Change the Size of Margins within Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Text Directionbutton in the Alignmentgroup on the Layout tab.The text rotates and isdisplayed vertically.2. Click the button again to flipthe text the other direction.3. Click the button a third timeto return the text to itsoriginal position.4-18To Change the Direction of Text in Table CellsTo Change the Direction of Text in Table Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Text Directionbutton in the Alignmentgroup on the Layout tab.The text rotates and isdisplayed vertically.2. Click the button again to flipthe text the other direction.3. Click the button a third timeto return the text to itsoriginal position.4-19To Change the Direction of Text in Table CellsTo Change the Direction of Text in Table Cells
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• After you have entered data in a table, you may decide itneeds to be displayed in a different order.• Sorting rearranges the rows in your table by the text in acolumn or columns.• Word allows you to sort data based on the first characterof each entry.• You can sort in alphabetical or numeric order, in eitherascending (A–Z) or descending (Z–A) order.4-20Word Skill 4.7Word Skill 4.7Sorting Data in TablesSorting Data in Tables
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Under Table Tools, click theLayout tab.2. In the Data group, click theSort button.3. The Sort dialog box opens.4. Click the Sort by arrow andselect a field to sort by.5. The Ascending: radiobutton is selected bydefault.6. Click OK to sort the text inthe table.4-21To Sort a Column AlphabeticallyTo Sort a Column Alphabetically
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Just as you can apply complex formatting to paragraphsusing Quick Styles for text, you can apply complexformatting to tables using Quick Styles for tables.• Using Quick Styles for tables, you can change the textcolor along with the borders and shading for a table,giving it a professional, sophisticated look without a lot ofwork.4-22Word Skill 4.8Word Skill 4.8Adding Table Quick StylesAdding Table Quick Styles
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Under Table Tools, click theDesign tab.2. In the Table Styles group,click the More button.3. Select a Quick Style fromthe Quick Styles gallery.4-23To Apply a Quick Style to a TableTo Apply a Quick Style to a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Under Table Tools, click theDesign tab.2. In the Table Styles group,click the More button andselect New Table Style . . .3. In the Create New Stylefrom Formatting dialog box,you can create a new tablestyle based on an existingtable style, changingoptions such as grid linesand shading to suit yourneeds.4. When you save the style, itwill appear in the TableStyles gallery.4-24To Create Your Own Table StyleTo Create Your Own Table Style
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• When you first create a table, it uses the simple datagridstyle.• You can apply a Quick Style to your table to quickly addformatting, but what if you want to further adjust the lookof a table after applying the Quick Style?• You can choose different shading for your table and addand remove borders to change the look of the entiretable or just parts of the table.4-25Word Skill 4.9Word Skill 4.9Adding Borders to a TableAdding Borders to a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Select the table you want tochange.2. Under Table Tools, click theDesign tab.3. In the Table Styles group,click the arrow next to theBorders button.4. On the menu that appears,all currently selectedoptions appear active witha background color.Options that are notselected appear without abackground color.5. Click a border option to turnthat border on or off in thetable.4-26To Change the Borders for a TableTo Change the Borders for a Table
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Select the table you want tochange.2. Under Table Tools, click theDesign tab.3. In the Table Styles group,click the arrow next to theShading button. A paletteof colors displays.4. Select a color to changethe background color forthe table.4-27To Change the Shading or Background ColorTo Change the Shading or Background Color
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Word’s Clip Art feature allows you to easily insert clipsinto your document.• These clips refer to media files from another source.• They include images, photographs, scanned material,animations, sound, and video.• By default, Word inserts these clips as embeddedobjects, meaning they become part of the new document(changing the source file will not change them in the newdocument).• The Clip Art task pane allows you to search for differentkinds of clips from many different sources.4-28Word Skill 4.10Word Skill 4.10Inserting Clip ArtInserting Clip Art
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab.2. In the Illustrations group,click the Clip Art button.3. When the Clip Art taskpane opens, type a worddescribing the clip you wantin the Search for: box.4. Click the Go button.5. Click the clip you want toinsert it into the document.4-29To Insert a Clip Art Image into a DocumentTo Insert a Clip Art Image into a Document
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• You can insert images that you created in anotherprogram into your document.• By default, Word inserts images as embedded objects,meaning they become part of the new document.• Changing the source file will not change or affect thenewly inserted image.4-30Word Skill 4.11Word Skill 4.11Inserting a PictureInserting a Picture
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab.2. In the Illustrations group,click the Picture button.3. The Insert Picture dialogbox opens.4. Navigate to the file location,select the file, and clickInsert.4-31To Insert an Image from a FileTo Insert an Image from a File
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Quick Styles are a combination of formatting that giveselements of your document a more polished,professional look without a lot of work.• Quick Styles for pictures include a combination ofborders, shadows, reflections, and picture shapes, suchas rounded corners or skewed perspective.• Instead of applying each of these formatting elementsone at a time, you can apply a combination of elementsat one time using a preset Quick Style.4-32Word Skill 4.12Word Skill 4.12Applying Quick Styles to PicturesApplying Quick Styles to Pictures
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Select the picture you wantto apply the Quick Style to.2. Under Picture Tools, clickthe Format tab.3. In the Picture Styles group,click the More button .4. In the Picture Quick Stylesgallery, click an option toapply it to the picture.4-33To Apply a Quick Style to a PictureTo Apply a Quick Style to a Picture
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• When you first add a graphic toyour document, Word inserts thegraphic at the insertion point anddisplays the graphic in line withthe text.• More often than not, you will wantto place the graphic somewhereelse on the page.• Word comes with a number ofpreset image positions that includewrapping the text around theimage.4-34Word Skill 4.13Word Skill 4.13Wrapping Text Around GraphicsWrapping Text Around Graphics
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Under Picture Tools, clickthe Format tab.2. In the Arrange group, clickthe Position button.3. In the With Text Wrappingsection, select an option.4. The image is placed on thepage according to theoption you chose.1. Square2. Tight3. Behind Text4. In Front of Text5. Top and Bottom6. Through4-35To Position the Image on a Page with Text WrappingTo Position the Image on a Page with Text Wrapping
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.If you have multiple images,you can layer the images andthen arrange them using theBring to Front button andSend to Back button in theArrange group.4-36Layering Multiple ImagesLayering Multiple Images
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• When you first add an image to a document, you mayfind it does not appear the way you expected.• The image may be too large for the page or it may be inthe wrong place on the page.• You can change the layout of a document by resizingand moving images.4-37Word Skill 4.14Word Skill 4.14Resizing and Moving GraphicsResizing and Moving Graphics
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Select the graphic you wantto change.2. To resize a graphic, click aresize handle and dragtoward the center of theimage to make it smaller oraway from the center of theimage to make it larger.3. To move a graphic, restyour mouse over thegraphic. When the cursorchanges to the movecursor , click and drag theimage to the new location.4-38To Resize and Move a GraphicTo Resize and Move a Graphic
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• Sometimes you’ll want to call attention to text you haveadded to your document.• You could format the text by using character effects, or ifyou want the text to really stand out, use WordArt.• WordArt Quick Styles are predefined graphic styles youcan apply to text. These styles include a combination ofcolor, fills, outlines, and effects.4-39Word Skill 4.15Word Skill 4.15Adding WordArt to DocumentsAdding WordArt to Documents
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab on theRibbon.2. In the Text group, click theWordArt button and selecta Quick Style from thegallery.3. Replace the text “Your TextHere” with the text for yourdocument.4-40To Add WordArt to a DocumentTo Add WordArt to a Document
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Under Drawing Tools, clickthe Format tab.2. In the WordArt Stylesgroup, click the TextEffects button.3. Point to Transform andselect an option from thegallery.4-41To Transform WordArtTo Transform WordArt
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• SmartArt is a way to take your ideas and make themvisual.• Where documents used to have plain bulleted andordered lists, now they can have SmartArt, which arevisual diagrams containing graphic elements with textboxes for you to enter your information in.• Using SmartArt not only makes your document lookbetter, but it helps convey the information in a moremeaningful way.4-42Word Skill 4.16Word Skill 4.16Inserting SmartArtInserting SmartArt
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.Categories of SmartArtCategories of SmartArt• List —Use to list items that do not need to be in a particularorder.• Process —Use to list items that do need to be in a particularorder.• Cycle —Use for a process that repeats over and over again.• Hierarchy —Use to show branching, in either a decision treeor an organization chart.• Relationship —Use to show relationships between items.• Matrix —Use to show how an item fits into the whole.• Pyramid —Use to illustrate how things relate to each otherwith the largest item being on the bottom and the smallest itembeing on the top.• Picture —Use to show a series of pictures along with text inthe diagram.4-43
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab.2. Click the SmartArt button.3. In the Choose a SmartArtGraphic dialog box, click aSmartArt option and clickOK.4. The Smart Art is added toyour document.5. Click in the first item of theText Pane and type yourfirst item.6. Enter the text for eachitem.7. Click outside the SmartArtgraphic to hide the Text.4-44To Add SmartArt to a DocumentTo Add SmartArt to a Document
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• A shape is a drawing object that you can quickly add toyour document.• Word comes with a number of shapes for you to choosefrom including lines, block arrows, callouts, and basicshapes such as smiley faces, rectangles, and circles.4-45Word Skill 4.17Word Skill 4.17Inserting a ShapeInserting a Shape
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Click the Insert tab.2. In the Illustrations group,click the Shapes buttonand select an option fromthe Shapes gallery.3. The cursor changes to acrosshair.4. Click anywhere on thedocument to add theshape.4-46To Add a Shape to a DocumentTo Add a Shape to a Document
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.To resize a graphic:1.Click a resize handle ( or )2.Drag toward the center of theimage to make it smaller or awayfrom the center of the image tomake it larger.To rotate a graphic:1.Click the rotate handle2.Drag your mouse to the right torotate the image clockwise or tothe left to rotate the imagecounterclockwise.To move a graphic:1.Point to the graphic.2.When the cursor changes to themove cursor click and drag theimage to the new location.4-47Working with a ShapeWorking with a Shape
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Right-click the shape.2. Select Add Text.3. A text area displays in theshape.4. Type the text and clickoutside the shape.4-48To Add Text to A ShapeTo Add Text to A Shape
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.• A caption is a brief description of an illustration, chart,equation, or table.• Captions can appear above or below the image, andtypically begin with a label followed by a number and thedescription of the image.• Captions are helpful when referring to images withinparagraphs of text.• Word automatically numbers the figures in yourdocument based on the label type.– For example, if you have several tables that use the “table” label,those captions will be numbered sequentially.– If you have other figures labeled as “figures,” those images willbe numbered sequentially.4-49Word Skill 4.18Word Skill 4.18Adding a CaptionAdding a Caption
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.1. Select the figure you wantto add the caption to.2. Click the References tab.3. In the Captions group, clickthe Insert Caption button.4. The Caption dialog boxopens.5. Click the Label: arrow andselect a figure type.6. Click the Position: arrowand select where you wantthe caption to appear.7. Type any additional text,such as a description of thefigure, in the Caption: box.8. Click OK to close the dialogbox and add the caption.4-50To Add a Caption to a FigureTo Add a Caption to a Figure
  • askillsapproach© 2012 The McGraw-Hill Companies, Inc. All rights reserved.Word 2010 Working with Tables and Graphics RecapWord 2010 Working with Tables and Graphics Recap• Skill 4.1 Creating a Table• Skill 4.2 Entering Data in a Table• Skill 4.3 Inserting Rows, Columns,and Cells• Skill 4.4 Sizing Tables, Columns,and Rows• Skill 4.5 Merging and SplittingCells• Skill 4.6 Aligning Text in Tables• Skill 4.7 Sorting Data in Tables• Skill 4.8 Adding Table Quick Styles• Skill 4.9 Adding Borders to a Table• Skill 4.10 Inserting Clip Art• Skill 4.11 Inserting a Picture• Skill 4.12 Applying Quick Styles toPictures• Skill 4.13 Wrapping Text AroundGraphics• Skill 4.14 Resizing and MovingGraphics• Skill 4.15 Adding WordArt toDocuments• Skill 4.16 Inserting SmartArt• Skill 4.17 Inserting a Shape• Skill 4.18 Adding a Caption4-51