This presentation was provided by Adam Wathen of Kansas State University Libraries, during the NISO event "Collaborative Library Resource Sharing: Standards, Developments, and New Models for Cooperating," held October 7 - October 8, 2008.
How to Manage Closest Location in Odoo 17 Inventory
Wathen "Removing What Gets in the Way of Work: Improving Library Workflow Efficiencies"
1. 1
Removing What Gets in
the Way of Work:
Improving Library Workflow
Efficiencies
NISO Research Sharing Forum
Atlanta, GA
October 6-7, 2008
Adam Wathen
K-State Libraries
• Defining efficiency
• Applying business supply chain
modeling
• Library trends
Being Effective
• Effective work generates products in
line with the goals of the
organization
There is nothing so useless as doing
efficiently that which should not be
done at all.
~Peter Drucker
Efficiency
• Efficiency =
maximize achievement with allotted resources
• Increased efficiency
= achieve more with the same resources
OR
= achieve the same with fewer resources
2. 2
The Supply Chain
Li, Ling. Supply Chain Management: Concepts, Techniques
and Practices – Enhancing Value Through
Collaboration. World Scientific, 2007.
Honey Company
Supply Network Internal Supply Chain
Distribution /
Logistics
Network
Customer
Customer
A virtual organization : shared data , information , and knowledge
Tier 1
Tier 2
Tier n
Marketing /
Sales
Accounting /
Finance
Distribution
Production
Sourcing
Supply Network
•Beekeepers
•Plastic Bottle makers
•Label supplier
•Molasses supplier
•Machinery
manufacture
•Box makers
Logistics:
•Transport
•Communication
•Accreditation
•Inventory
management
•Order processing
•Warehousing
Internal:
•Packing
•Packaging
•Labeling
•Quality control
•Sales
•Marketing
•Accounting
Distribution:
•Transport
•Storage
•Pricing
•Inventory
•Tracking
•Channels
•Advertising
Interlibrary Loan
Supply Network Internal Supply Chain
Distribution /
Logistics
Network
Customer
Customer
A virtual organization : shared data , information , and knowledge
Tier 1
Tier 2
Tier n
Marketing /
Sales
Accounting /
Finance
Distribution
Production
Sourcing
Supply Network
•Libraries
•Publishers
•Vendors
•Free sources
Logistics:
•OCLC
•Cataloging /
Metadata
•ILLiad
•RAPID
•Kansas Library
Catalog
•UPS / FedEx /
USPS / Courier
•Consortial
arrangements
Internal:
•Storage
•Retrieval
•Packing
•Scanning
Distribution:
•Document
Delivery
•Other libraries
•Direct mailing
•Circulation desk
Virtual Organization
• Extends patron base
• Extends the collection
• From product focus to network focus
– Resource-rich environment
3. 3
Where do we find new
efficiencies?
Supply Network Internal Supply Chain
Distribution /
Logistics
Network
Customer
Customer
A virtual organization : shared data , information , and knowledge
Tier 1
Tier 2
Tier n
Marketing /
Sales
Accounting /
Finance
Distribution
Production
Sourcing
Supply
Chain
Internal
Operations
Logistics
Distribution
Aggregated participation
• Increased Trust
• Power to create our own solutions
• Increased availability of information
• The cumulative cost of investment
demands continued existence
WorldCat Growth 1994-2007
0
20
40
60
80
100
120
140
160
180
200
1994
1996
1998
2000
2002
2004
2006
Records in
Database (millions)
Member Libraries
(thousands)
Records added to
Catalog (hundred
thousands)
Data from, OCLC Annual Reports:
http://www.oclc.org/news/publications/annualreports/default.htm
9x
3x
3x
Trend 1
Movement toward shared
processes
– Moving from “ownership” to “access”
– Moving from “just in case” to “just in time”
– Extending the supply chain
4. 4
Shared processes
• Integration of library organizations
• Collaborative collecting
• Consortial purchasing
• Shared storage facilities
• Shared technological support and
development for library tools
– open source ILS systems
– LibX toolbar
– Catalogers toolkit (voyager)
– VRS (Voyager Reporting System)
Shared Processes
• Higher reliance on vendors
• Purchasing general materials
• Hosting/housing content
• Processing materials
• Metadata services
• Archiving services
• Shift of library workforce
• From acquisitions, processing, and cataloging
• To programming, consortial relations, scholarly
communications
Trend 2
Developing Unique Collections
– Collections moving from the mundane to
the arcane
– Libraries are shifting labor from general
materials processing to the processing
of archived unique collections
Developing Unique Collections
• Going digital with our unique content
• Change in the expectation of findability
• Creating value-added collections
• marketable
5. 5
Developing Unique Collections
(implications)
• Outsourcing of general purchasing
• Standing orders
• Approval plans
• Massive increase in the amount of available
information and research
• Stop developing collections which are not
strategic to the organization
• Fewer libraries as providers of general content
• Increase in ILL services
Trend 3
Copyright and Licensing in
the Digital Age
– Digital delivery has changed the way
that libraries purchase content.
Copyright and Licensing
• Need for more standardized licensing
• Sustainable and stable models for libraries AND
publishers
• Advocate for self-archiving clauses and
retention of copyright
• Advocate for lendable E-content
• Define copyright and ownership for e-content
Adam Wathen
K-State Libraries
?