The document provides instructions for an iLab assignment involving mail merge between an Excel spreadsheet and Word documents. Students are asked to import donor data from a text file into Excel, clean the data, and then use mail merge to create personalized letters and address labels thanking donors for contributions to a fundraising event. The assignment involves properly setting up and merging the documents, as well as submitting the completed files along with a comment on what was learned.

1. DEVRY BIS 155 iLab 4 Student Education Trust Create
Address Labels NEW
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BIS 155 iLab 4 Student Education Trust Create Address
Labels NEW
You work with the Student Education Trust, which
allows you to demonstrate your expertise with Excel.
The trust is sponsoring an auction, and you have
received a list of all donors who have contributed to this
auction. The list was pulled from their database as a
comma-separated text file. You have been asked to
create a letter that will go out to each of the contributors
that will accept their donation. Tickets to the event will

2. be enclosed. The letter requires that you provide the
following pieces of information.
• Full name and address
• First name
• Donated item
• Value
• Number of tickets requested
STEP 1: Import Text File Into a Spreadsheet and Clean
up Data
A. Download the text file:
Week4_iLab_MailingData_Student.txt. To complete the
download, right click on the file name and select Save
Link As. The file will save to your local drive.
B. Open a new Excel file and import only the data from
the txt file you will need for your letter (i.e., excluding
unnecessary columns).
C. Separate the first and last names into two columns so
that you may use the first name in a Mail Merge. Make
sure the fields are named LastName and FirstName.
D. Check the accuracy of all data by using the Spelling
tool in the Proofing group.
E. Add a documentation sheet that provides a
spreadsheet title, author, date, and purpose. Format the
documentation sheet by applying a professional color
scheme to the text. Ensure that the sheet tab is named
Documentation and that the documentation sheet is the
first sheet in the workbook.

3. STEP 2: Create Merge Document
A. Open the Week4_iLab_Trust_Template_Student.docx
document in Word. Make sure that the document is in
the same folder as the Excel spreadsheet. This will make
it easier to work with the two documents during the
Merge process.
• Note: Be sure to name this file, using the naming
conventions listed above.
B. Merge information from your Excel spreadsheet into
the Word document. Your completed merge will look
like the following when complete.
9/27/2015
Student Education Trust
123 Adams Street
Pittsburgh, PA 15697
Shelly Martin
123 North Street
Pittsburgh, PA 15697
Dear Shelly,
Thank you for your generous donation to the Student
Education Trust Fundraiser. We are delighted to accept
the following donation.

4. Item: Massage
Item Value: $50.00
Enclosed you will find the 2 tickets you requested for
this Fundraising event, which will take place on Friday,
October 24, 2015. We will be looking forward to seeing
you and giving your personal thanks.
Thank you again for you support of the fund. The
proceeds will support international annual rescue
efforts.
With Special thanks,
Jeffrey McMillan
President
Student Education Trust
Accept all spelling suggestions in the document, and
save document as described above.
STEP 3: Create Address Labels
Create labels for the letters. The Student Education
Trust wishes to use mailing labels to address the
envelopes. They own 8 1/2 x 11" sheets of label paper
with 1" by 4" labels, which they purchased from the local
Office supplies store. Note: Select a label type that is
similar to this (i.e., 3 labels across, and about 4" deep).
Note: Be especially aware of the extra spacing that
Microsoft automatically provides (i.e., space after

5. paragraph), and be sure to make sure the labels are
single spaced.
A. Create a new file for printing labels.
B. Merge data from your Excel spreadsheet into the new
label document. You can assume that a standard address
block is required for the labels.
Submit your completed workbook and the two Word
documents (merged letters and merged labels) to the
Dropbox. Make sure you post a comment about what you
learned when submitting the files.

6. paragraph), and be sure to make sure the labels are
single spaced.
A. Create a new file for printing labels.
B. Merge data from your Excel spreadsheet into the new
label document. You can assume that a standard address
block is required for the labels.
Submit your completed workbook and the two Word
documents (merged letters and merged labels) to the
Dropbox. Make sure you post a comment about what you
learned when submitting the files.