2009 financieel jaarverslag

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2009 Annual Report Hapin - Papua Support Foundation

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2009 financieel jaarverslag

  1. 1. HAPIN PAPUA SUPPORT FOUNDATION ANNUAL REPORT 2009
  2. 2. Hapin Papua Support Foundation Annual Report 2009 2 COLOPHON HAPIN Foundation was established on February 23rd, 1972. The foundation Hulp Aan Papua’s In Nood is registered with the Chamber of Commerce under no. 41113659. In English texts the name of the foundation is translated into „Papua Support Foundation‟. The tax-collector‟s office acknowledges HAPIN as an institution for the general good (in Dutch: ANBI) under fiscal no. 8040.33.730. Since July 1 2001, HAPIN is certified with the Central Fundraising Bureau (Dutch: CBF) under registration no. 123-01. Photo front-page: Anoek de Groot (www.anoekphotography.com) Hapin’s board consists of the following members: Chairwoman: Ms. W.W.F. (Wytske) Inggamer Secretary: Ms. M.M.(Maaike) te Rietmole Treasurer: Mr. R.E. (Rob) van de Lustgraaf Member: Mr. A.N. (At) Ipenburg Member: Mr. G. (Geart) Benedictus Member: Mr. S.D. (David) Itaar Member: Mr. W.G. (Wim) Westerbaan Staff Papua Support Foundation Director & project coordinator: Mr. J.A. (Jeroen) Overweel Financial officer: Mr. R. (Reinier) de Lang Project officer scholarships, PNG projects & webmaster: Ms. S. (Sophie) Schreurs Stichting Hulp aan Papua‟s in Nood (HAPIN) (Papua Support Foundation) St. Jacobsstraat 203 3511 BP UTRECHT Tel: 030-2340012 Fax: 030-2369055 www.hapin.nl
  3. 3. Hapin Papua Support Foundation Annual Report 2009 3 MISSION STATEMENT Mission Hapin invests in a sustainable future for Papua by rendering support to local initiatives which attribute to a strengthening of the rights and the welfare of the indigenous peoples of Papua. Vision We envision a strengthened position of Hapin as stakeholder in the development of Papua. Hapin anticipates on new complex developments in Papuan society. We are optimistic about Papuan talents, skills and their future prospects. We consider the ever continuing democratization as a window of opportunity for furthering the representation of poor Papuans and thereby improvement of their general well being.
  4. 4. Hapin Papua Support Foundation Annual Report 2009 4 1. INTRODUCTION You are reading Hapin‟s first annual report in English. Although Hapin is still firmly rooted in Dutch society, the need is felt to internationalize our presentation. The Netherlands have strong ties with Indonesia, and in colonial times the area of present day provinces Papua and West Papua were under extended Dutch rule. But this was the case until 1962. At present, attention to the situation in Papua is a worldwide matter, and not just limited to the Netherlands. In 2010, Hapin‟s website will have an Indonesian and English version. We are pleased to announce the founding of our sister organisation in Papua, Pt Hapin. It was scheduled for some time in 2009, but realized on February 23rd 2010, exactly 38 years after HAPIN Foundation was established in The Netherlands. Shifting responsibility and power to (organizations of) the beneficiaries is a trend, and rightly so. Pt. Hapin is a new initiative in Papua itself from and for Papuans, but closely linked to Hapin Netherlands and on an equal footing. Pt Hapin will grow, expand and develop, based on activities that come from within Papuan society, and according to its needs. It also provides the opportunity to better organize the so called downward accountability. Papuans will be members of a Papuan organization, exerting direct influence on policies of Hapin Foundation and Pt. Hapin alike. The newborn Pt. Hapin is a sign of Hapin‟s vitality, an expression of the continuous need to find new ways to support the Papuan people. Wytske Inggamer Chairperson
  5. 5. Hapin Papua Support Foundation Annual Report 2009 5 CONTENTS COLOPHON......................................................................................................................... 2 MISSION STATEMENT .......................................................................................................... 3 1. INTRODUCTION............................................................................................................... 4 2. NARRATIVE REPORT......................................................................................................... 6 2.1 Overview of events in Papua in 2009....................................................................... 6 2.2 Hapin’s objectives: from policy to results ................................................................ 8 2.2.1 Small Projects Fund ............................................................................................... 9 2.2.2 Study Grants Programme ......................................................................................17 2.2.3 Projects Papua New Guinea (PNG) ..........................................................................20 2.2.4 Boarding houses...................................................................................................23 2.2.5 Information to the Dutch public..............................................................................24 2.3 Governance.............................................................................................................26 2.3.1 Organizational development ..................................................................................26 2.3.2 Cooperation.........................................................................................................26 2.3.3 Secondary occupations of Hapin staff ......................................................................27 2.3.4 Salary policy........................................................................................................27 2.4 Fundraising Policy, aims and results.......................................................................28 2.4.1 Present situation ..................................................................................................28 2.4.2 Future financing of development projects and Hapin‟s ambitions ................................29 2.5 Future.....................................................................................................................31 3. FINANCIAL REPORT ........................................................................................................32 4. ANNEXES.......................................................................................................................51
  6. 6. Hapin Papua Support Foundation Annual Report 2009 6 2. NARRATIVE REPORT 2.1 Overview of events in Papua in 2009 The first major event of the year was an earthquake in the Manokwari region on January 4th . The death toll was four, and material damage was considerable. Earthquakes may happen unexpectedly, this is not the case for the human rights violations in Papua, which seem to go on unabated. These violations range from police raids on offices and arrests of journalists to extrajudicial killings. Arrests of journalists occurred in March in the wake of Nicolaas Jouwe‟s visit to Papua, which will discussed below. Four Dutch journalists had permission to report on Jouwe‟s visit to Papua. That was an exception to Jakarta‟s policy, still in force today, not to allow foreign journalists into Papua. Jouwe was the subject, but when the journalists were present at a pro-independence demonstration, they were arrested. Arrests like these are one of many indicators of the nationalist approach of the Indonesian Government towards Papuan aspirations. This was one of the subjects of a conference called „Papua Pride‟, organized by Hapin in cooperation with three other organizations. The conference looked to the future of Papua, but also commemorated the 40 year anniversary of the Act of Free Choice, a questionable referendum that led to the final incorporation of Papua into the Republic of Indonesia. One of the honoured guests was Muridan Widjojo, main author of The Papua Road Map, issued by The Indonesian Academy of Sciences and commissioned by the Indonesian government. Mr Widjojo also stressed the erroneous Indonesian approach. Papuans associate Indonesia with police and military violence, land grabbing, discrimination and failed development projects. If this doesn‟t change, how can Indonesia expect to win the hearts and minds of the Papuan population? Convincing Papuan leaders in exile to return to Papua is also Indonesian policy, seemingly in contrast with the general violent approach in Papua. Still, Nicolaas Jouwe, living in The Netherlands and one of the most prominent Papuan pro-independence leaders of the sixties, accepted the Indonesian government‟s invitation to travel to Jakarta and Papua. Jouwe set as a pre-condition that he should see Indonesian president Yudhoyono, which was met. Jouwe‟s visit caused a lot of discussion among the Papuan community in The Netherlands, whose members are in general pro-independence. One of the most balanced reactions came from Viktor Kaisiëpo, son of the other prominent Papuan leader of the sixties, Marcus Kaisiëpo. He agreed that Papuans should study and work hard to further their own development. Independence is something to decide upon at a later stage, in a peaceful way. With his ideas, including the promotion of dialogue, Viktor provided the basics for the Papua Pride conference. At the time of the conference
  7. 7. Hapin Papua Support Foundation Annual Report 2009 7 he was already ill. Viktor died on January 31st , 2010. His demise is a great loss to the Papuan cause, which he so eloquently defended in international meetings. In contrast to the balanced use of words by Viktor, violence is rife in Papua. In April, the office of the Papua Customary Council (Dewan Adat Papua) was raided. In July the first of at least six shootings occurred near the Freeport mine. The armed Papuan resistance movement, the OPM, is usually blamed, but the shootings are probably the result of rivalry between police and military. On December 1, to many Papuans Papuan independence day, 30 flagraisers and protesters were arrested. Later on in December OPM leader Kelly Kwalik was shot dead in the vicinity of the Freeport mine. The findings of several reports point more at an execution rather than an arrest. Just prior to these December events, Amnesty International issued a report on policing in Papua, describing a pattern of unchecked human rights violations by police forces. In spite of continued state violence, (local) parliamentary elections and presidential elections, respectively on April 9 and July 8, ignited enthusiasm among the voters. It shows the pragmatic approach of the Papuan public. Because why should you bother about national Indonesian elections, when you don‟t want to belong to that country in the first place? An answer can be that in local elections, 63% of the candidates were Papuan. Many have been elected for office. Unfortunately, Hapin suffered directly from the elections. Many activities other than campaigning came to a standstill. Secondly, the elections had a direct effect on personnel. Our Baliem representative was elected into local parliament; our (female) candidate representative for Sorong entered national parliament; and the director of an important counterpart organization in Manokwari won a seat in Biak local parliament. It‟s a loss for Hapin, but at the same time a sign of their competence. Hopefully they will use their new power for the benefit of the people. Finally, with respect to customary land rights, we were alarmed by the announcement of central government that vast tracts of land in Merauke regency, 1.6 million hectares (38% the size of The Netherlands), will be given in concession to companies with the aim of large scale food production. The scheme - obviously- disrespects customary land rights. Considering 4 workers per hectare are needed to till the land, this implies that 6 million people will be needed. The present population of Papua is only 2 million. These plans are in contradiction to genuine efforts by Papuan provincial government to protect the astonishing biodiversity of the land, combined with pro-poor development policy. In November, the First International Biodiversity Conference on Sustainable Development in Tanah Papua was held in Jayapura, just prior to the Climate Conference in Copenhagen. The Jayapura conference announced plans to implement REDD (Reducing Emission from Degradation and Deforestation) trials in the land of Papua. Let‟s hope they will succeed.
  8. 8. Hapin Papua Support Foundation Annual Report 2009 8 For further reading Department of State, United States of America: Indonesia: Country Reports on Human Rights Practices, 2009. Washington D.C., 2010. http://www.state.gov/g/drl/rls/hrrpt/2009/eap/135992.htm International Crisis Group: Radicalisation and Dialogue in Papua. Asia Report No. 188. Jakarta/Brussels, 2010. http://www.crisisgroup.org/library/documents/asia/south_east_asia/188_radicalisation_and_dialog ue_in_papua.pdf 2.2 Hapin’s objectives: from policy to results In her 40 years existence Hapin went through a number of phases. The Papua Support Foundation (in Dutch „Stichting Hulp aan Papua‟s in Nood (Hapin)‟, or Aid to Papuans in Need) was founded in 1972 in response to the Indonesian interpretation of the New York Agreement and implementation of the 'Act of Free Choice', the referendum for self determination in 1969, which resulted in Papua becoming an integral part of the Republic of Indonesia. The subsequent plight and disadvantaged position of the Papuans in what was from 1969 the province of Irian Barat, and the scant attention paid to it by the Dutch and international community motivated many Dutchmen to raise funds to address this situation. Initially Hapin provided information and engaged in lobby activities towards the Dutch and international community. From the start, financial support was given to orphanages and schools in Papua. Later on Hapin started to supply scholarships to Papuan students. In the course of the eighties structural financial support for small scale projects in the field of youth and health care, start-up subsidies for small businesses and informal education became gradually more important. The administrative and financial span of control resulting from increasing development efforts and the perceived need for accountability towards donors instigated a modernization of Hapin, both in the Netherlands and in Papua. A more professional approach meant a separation of implementation and supervision in general, and an executive organization based on a few „hired hands‟ supplemented with volunteers, again, both in the Netherlands and in Papua. Instrumental to this whole process was the cooperation with Oxfam-Novib in the Netherlands regarding the Small Projects Fund (from 2002). Indicative to the level of accountability of Hapin was the compliance to the rules of the Dutch Central Bureau for Fundraising (CBF) at a very early stage. In 2001 it received the CBF seal of approval.
  9. 9. Hapin Papua Support Foundation Annual Report 2009 9 The subheadings below indicate Hapin‟s main activities. Each will report on policy choices, implementation in 2009 and thoughts for future policy adjustments as a result of contextual changes or evaluation. 2.2.1 Small Projects Fund Since 2002 Hapin‟s policy focuses on the following objectives: Poverty alleviation: poverty reduction, empowerment and access to local markets and basic services Education and capacity building Gender: equal rights and opportunities to (men and) women Political dialogue, reconciliation and cooperation in Papua Refugee aid: Papuan refugees in Papua New Guinea Information and education in the Netherlands Development of organizational professionalism of Hapin and individual skills of representatives in the Netherland en Papua. The changing political and socio-economic context since 2000 in Indonesia in general and in Papua in particular has influenced Hapin‟s policy. The new autonomous status of Papua in accordance to the Otsus (Otonomi Khusus, i.e. Special Autonomy) has resulted in more focus on the democratization process and the administrative and financial/fiscal reform. Possibilities of strengthening Papuan civil society emerged. Potentially this development can exert influence on government policy. But, in spite of the new opportunities, obstacles remain due to inapt policies, lack of capacity, under-representation of a middle class within society, and political and community tensions. Democratization and reform do, however, give Hapin as NGO enough room to play its part in bringing government and civil society closer together, in accordance to a revised project policy as of 2008. In formulating the new policy, we took the opportunity to narrow our focus on intervention in Papua to the following four areas: 1. Capacity building and informal education 2. Customary land rights protection 3. Small business support 4. Civil society strengthening Below a short (contextual) explanation is given for each topic on how we came to these policy themes.
  10. 10. Hapin Papua Support Foundation Annual Report 2009 10 Capacity building and informal education From the analysis of Papuan development Hapin concludes that good education in all its forms is crucial. In development terms it is called capacity building. Formal education is the responsibility of government. Therefore we do not finance any form of formal education. What we aspire to is helping people gain access to education. Hapin runs a scholarship programme (see 2.2.2) that enables greater access to higher education. We also support initiatives that improve the functioning of primary education in the interior and take away obstacles to access. Improving access to education also includes the efforts of civil society organizations who lobby for increasing budgets for education. Hapin likes to support initiatives that improve educational practices and methods. There is consensus about the fact that vocational education should be stimulated. Indonesia modernizes its school system and didactical methods, but in remote districts many teachers still teach the way they have been doing for years. Finally, Hapin supports non formal education directly organized by civil society. This can range from a special human rights course for candidate lawyers to on the spot agricultural training. The latter example shows that capacity building constitutes an integral part of projects in other fields. Land rights “The main problem in natural resource and environmental management is the lack of synchronization between the policies of central government with those of the local administrations. (…) In addition, there is currently no model for natural resources management that can accommodate all stakeholders, especially local communities that have traditional rights („hak ulayat‟) but are marginalized and left at the receiving end of negative environmental impacts.” 1 Apart from constructively and critically monitoring government policies, unfortunately the populace also has to protect itself against the government. For their livelihood, many Papuans depend on their direct natural environment. A persistent problem remains that customary (adat) land rights are not or are hardly recognized by law. The increased activities of plantation companies and extractive industries make protection of adat land rights more important than ever. Recently, the Indonesian government announced plans to turn Merauke regency into a huge food crop producing area of 1.6 million hectares.2 No mention is made of local land rights. For quite some time NGO‟s engage in participatory community land mapping, but further support and policy development in this field is needed. For instance, good maps are being made, but the next steps towards recognition by local government fail. 1 UNDP: A multistakeholder synthesis of the development situation in Papua. 2005. p. 75. 2 Jerome Rivet, AFP feb 20, 2010
  11. 11. Hapin Papua Support Foundation Annual Report 2009 11 Small scale economic development “Waiting at the periphery of development, like spectators, are the subsistence farmers of Papua – (…) waiting to understand, to join, to contribute, to play their part in Papua‟s development. They are waiting to turn their energies into cash that will fuel their local economies…” 3 Related to the protection of the means of production and the wish for more vocational training is the fact that the people should be able to make more money from the wealth of their natural environment. Instead of the environment being just the subsistence for livelihood, small steps could be taken to monetize its wealth. In fact it is all about the development of indigenous entrepreneurship, including marketing skills. However, using the already existing knowledge and capacity of the people in economic activities is a pre-condition. Many projects fail because techniques and methods introduced were totally new to the beneficiaries. Often, in the non- participatory phase of project design no effort was made of building upon existing economic potential of the communities. Income generating is very important for self-determination at the family and community level. It provides money for schooling and medicine and allows the people more freedom of choice. Consequently, Hapin supports small scale economic development. Strengthening civil society Due to Indonesia‟s democratization process, strengthening civil society has greater relevance. Hapin supports NGO‟s who work directly at creating awareness amongst civilians about their rights vis-à-vis government and organize people on a certain issue. We believe that cultural expressions are part and parcel of increased self-confidence, which is the basis of civil society. Being a new state with many different peoples within its borders, nationalism has been very important to Indonesia. In Papua this has led to governmental fear of separatism and resulted in oppression of Papuan cultural expressions. With Special Autonomy, there is acknowledgement of Papua‟s own identity. However, because the positive political and societal developments have come to a standstill, it remains important that Papuan cultural expressions are being supported. These can be expressions of (modern) art, but also the influence of culture on project design. Links can be forged with mass media, such as radio and television. 3 UNDP: A multistakeholder synthesis of the development situation in Papua. 2005. p. 39
  12. 12. Hapin Papua Support Foundation Annual Report 2009 12 Working method Within this policy framework Hapin supports Papuan initiatives. Hapin‟s working method has always been demand driven. Pt. Hapin will further improve downward accountability in this respect. Our policy indicates what we want and what we can support, but this does not mean that we always will. We do our utmost to identify good initiatives, but still they have to comply to certain basic standards of quality. Pt. Hapin has representatives in Jayapura and Wamena, a partner organisation in Merauke and good contacts with NGO‟s in Manokwari. It engages in project identification trips. Hapin uses a project proposal format that is adjusted to the Papuan situation. The forms can be used, or they can function as checklist for proposals in other formats. Important is that the forms make the applicants think structurally about the expected results, and what the added value of their efforts is. When needed, Pt. Hapin tries to help in any way in project design and proposal writing. The proposal, of course, has to comply with minimum quality standards and Hapin‟s terms for support. Hapin uses 5 criteria: 1. The activities have a sustainable character: achieving results that can be furthered independently. 2. Clear results have to be formulated 3. Gender equality 4. Track record 5. Local initiative Following approval of the proposal, a contract stating the rights and duties of each contracting partner will be signed . During implementation, we will keep into contact by mail, phone or field visits. It is important to us that there exists an atmosphere of partnership: both partners strive to attain the same goals. For reporting purposes, a format has been developed that is directly linked to the proposal format. When a follow-up is desired, the usual project cycle will be followed: the evaluation of the previous phase is the basis for new project design. As support is given through a fund reacting to Papuan initiatives, the quality requirements we have are very important for the evaluation and improvement aspects of the project cycle. The higher the (organizational) quality, the better the receiving organization is able to evaluate and improve its activities. That is their responsibility, and not Hapin‟s. Hapin can only stimulate learning within our partner organizations.
  13. 13. Hapin Papua Support Foundation Annual Report 2009 13 As a grant maker, Hapin is responsible for evaluating and improving its own project policy and its implementation. This is based in an aggregated way on the results of all the individual projects we are supporting. It is therefore not possible to report on the results of individual projects. We report on whether we could fulfil our own aims for 2009. Also, more often than not, reports from the counterpart organizations are received in the next reporting year. These reports tell us, on a continuous basis (and not annually) whether Hapin is still on the right track regarding its project policy. Below is a project support overview divided by policy theme, indicating numbers of beneficiaries and so on. 2009 grant making results Hapin‟s new project policy started in 2008. In that year the most innovative projects of relative high quality came through our partner in Merauke, Alma Mater Foundation. Part of them strengthened village adat (customary) organizations, which was related to protection of land rights. In the Jayapura region contact was made with Pt. PPMA, an organization that is involved in land rights protection for many years. Thus, signs of the shift in project support, among others more directed to land rights protection, could already be seen in 2008. The policy shift matured in 2009. Pt. PPMA and similar activities in the Merauke region received support. We are very happy that we could support of Mnukwar Media Centre. Mnukwar uses film as a means for lobby, extension and information work. The idea is that the people themselves learn filming their living conditions, including land rights matters. Mnukwar has a good track record. They produced widely distributed films on environmental degradation in Papua, with the help of international EIA and Indonesian Telapak Foundations. Film titles are: The tears of mother Mooi, Destiny ....my land, Gaharu. Blessing or disaster and Defenders of the tribal boundaries. The graphics below show that sizeable part of support goes to land rights protection, though support to capacity building is still the most important. Allocation funds per category Landrights 20% Economic 20% Civil society 12% Capacity building 48%
  14. 14. Hapin Papua Support Foundation Annual Report 2009 14 Benificiaries per category 0 200 400 600 800 1000 1200 1400 Capacity building Landrights Economic Civil society Category Number of persons Women Men Another change announced in the new project policy is our wish to support somewhat bigger projects by well-established NGO‟s. In 2009 we supported four projects of more than Rp 100 million. Mnukwar is one of them. The biggest project helps young Papuan lawyers pass the bar exam and provides them with in depth and practical information on human rights litigation work. The project is implemented by LP3BH, which is headed by the well know Papuan lawyer Yan Christian Warinussy. This projects fits into the policy theme of strengthening civil society. All expenses on civil society in Manokwari (green) are from LP3BH and Mnukwar only: 0 50.000 100.000 150.000 200.000 250.000 300.000 Per 1,000 Rupiah JAY MAN BIK BAL MER Region Allocation per region per category Capacity building Landrights Economic Civil society
  15. 15. Hapin Papua Support Foundation Annual Report 2009 15 The last project we would like to highlight is from a community learning centre in Biak. By its high quality, the application itself is an example of the gap that usually exists between what Papuan NGO‟s can deliver in paperwork, and what is demanded by grant making institutions. The project itself is straightforward, but the applicant Teaching@Biak-Utara provided, apart from the narrative application, a logical framework analysis, a risk management plan and an objective tree. The explanation for this thorough approach is that Teaching@Biak-Utara is being advised by a westerner. This kind of self analysis is usually lacking with Papuan applications. Hapin seeks a reasonable approach to what can be delivered by Papuan NGO‟s and minimum quality requirements. In the end it is a about bridging the gap between different ways of thinking. We respect the Papuan way, but without loosing sight of necessary (western style) capacity building. Teaching@Biak-Utara is the only partner in Biak: Allocation funds per region BIAK 8%MERAUKE 25% JAYAPURA 26% BALIEM 7% MANOKWARI 34% Benificiaries per region 0 200 400 600 800 1000 1200 1400 1600 JAY MAN BIK BAL MER Region Number of persons Women Men
  16. 16. Hapin Papua Support Foundation Annual Report 2009 16 PROJ NO PROJECT NAME PLACE IMPLEMENTATION AMOUNT IN RP F DIR. BEN. M DIR. BEN. JAY 0901 Girls education Papua P3W 63.700.000 25 0 JAY 0903 Fuel depot Yongsu Desoyo Kel. Mantowai 21.100.000 7 3 JAY 0906 Village shop Yongsu Separi Ibu Salomina Apaserai 30.000.000 3 3 JAY 0908 Village shop Sona Waiya Jakob Yarisetouw 25.000.000 2 1 JAY 0909 Village shop Kube Tablanusu Kel. Sepontouw 15.000.000 7 3 JAY 0912 Village shop Expo Waena Semeulina Marey 20.000.000 4 3 JAY 0913 Handicraft Dok IX Susana Waromi 20.000.000 10 0 JAY 0917 Fishing platform Tablanusu KUB Separi Boru 52.210.000 18 18 JAY 0918 Cacao production Distr Yapsi Fork-Kisdp 150.000.000 900 900 JAY 0919 Pig raising Tanjung Ria Kel. Usaha Ternak Babi 10.500.000 5 1 JAY 0920 2009 programme Pt PPMA 48.975.000 500 500 MAN 0901 Human Rights lawyers course Manokwari LP3BH Manokwari 298.260.000 12 48 MAN 0902 Lobby film stone digging women Maruni Mnukwar Media Center 17.820.000 20 0 MAN 0903 4 Lobby films Kebar, Ransiki, Masni Mnukwar Media Center 287.959.000 20 40 BIK 0901 Local community learning centre Biak Utara Teaching Biak Utara 136.753.250 165 160 BAL 0901 Pig raising Wesaput Kel. Lenyyo Sili, Wesama 39.000.000 30 15 BAL 0902 Pig raising Pabuma Kel. Naisakdek 34.550.000 20 20 BAL 0903 Pig raising Lunaima Kel. Laninabua 30.755.000 25 20 BAL 0904 Pig raising Lunaima II Kel. Lunaima 24.370.000 15 15 MER 0922 Computer & sports equipment Merauke Kota SMU NEGERI II 50.000.000 33 65 MER 0923 Adat culture documentation Kampung Wamal Almamater+Lembaga Adat Kampung 45.500.000 200 200 MER 0924 Adat culture documentation Kampung Dokip Almamater+Lembaga Adat Kampung 45.500.000 150 150 MER 0925 Adat culture documentation Kampung Yowit Almamater+Lembaga Adat Kampung 44.500.000 250 250 MER 0926 Appropriate agricultural training Merauke Almamater, BPKM, Politehnik-Yasanto 37.500.000 45 40 MER 0927 Demplot Merauke Politehnik Yasanto 50.000.000 120 80 MER 0928 Boxing equipment Okaba Sanggar Tinju Animha Okaba 37.900.000 9 20 MER 0929 Reading bivouacs Kampung Wamal Politehnik Yasanto+local teachers 41.500.000 200 200 MER 0930 Reading bivouacs Kampung Dokip Politehnik Yasanto+local teachers 40.000.000 150 150 MER 0931 Reading bivouacs Kampung Yowit Politehnik Yasanto+local teachers 45.000.000 250 250
  17. 17. Hapin Papua Support Foundation Annual Report 2009 17 2.2.2 Study Grants Programme Good education is of the utmost importance to the development of Papua. To participate fully in civil society and to give direction to one‟s future and that of Papua in general demands a variety of capacities and competences. This applies to participation of economic life, the ability to articulate individual rights and interests, and to exercise public, political and executive functions. The possibilities to develop the necessary competences are restricted in Papua and, if present, beyond the reach of the Papuan community. So the potential of the Papuan community is not used or underused. Hapin invests in furthering these capacities and competences, which is an important part of its mission. The Study Grants Programme is one of Hapin‟s main activities supporting this mission. The programme contributes to the creation of Papuan leadership and professionalism by granting higher education scholarships to promising students, who otherwise could not afford the study. Grants are given to Papuans studying in Papua or other parts of Indonesia. Gender balance is policy, but in practice more female than male students are supported. The studies should contribute to Papuan society, for example Geology, Forestry, Agricultural Science, Dentistry, Pharmacy, Computer Science, Physics, Nursing and Medicine. Achieved Results - Starting in 1989 in Surabaya 50 students received a grant from Hapin. - In the period 1989 – 2009 1.597 grants were distributed by Hapin. - In 2008-2009 131 students graduated. - The number of distributed study grants in 2008-2009 was 1684 . Communication science 3 Political Science 5 Exact Science 6 Fine Arts 5 Social Science 5 Natural Science 8 Public Administration 8 Jurisprudence 10 Economic Science 13 Computer Science 14 Education 19 Geology & Mining 17 Health Science 25 Agriculture, Agribusiness, Fishing, Forestry 26 Engineering 4 Economic sector 26% 7% 23% 44% Primary Sector Secundary Sector Tertiary Sector Quaternary Sector Study grants distributed in 2008-2009 divided in economic sectors. 4 Due to financial constraints and implementation of policy changes, no new applications were honoured.
  18. 18. Hapin Papua Support Foundation Annual Report 2009 18 - This academic year (2009-2010) 64 students have graduated up till may 2010. Graduated students 2009-2010 47% 53% Woman Men Graduated Students 2008-2009 39% 61% Woman Men The division between male and female students graduated in school year 2008-2009 and 2009- 2010. - In 2009-2010 80 students received a Hapin grant. Distrubited Grants 0% 10% 20% 30% 40% 50% 60% 70% 80% 2010-2009 2009-2008 2008-2007 2007-2006 Academic Year Woman Men The number of distributed grants divided over male and female students. Evaluation Since 2007 the study grants programme is subject to a new evaluation cycle. Each year its efficiency and effectiveness is discussed and policy adjustments are made when needed. Below, you will find a concise outline of policy changes from past to future. In general Hapin is making a policy shift from quantity to quality. Implementation In the past the administration of the programme was done in The Netherlands, assisted by study coordinators in each university city. These coordinators also distributed the money to the students in one annual instalment. This method had several disadvantages. The coordinators had to handle
  19. 19. Hapin Papua Support Foundation Annual Report 2009 19 relatively large amounts of money. Procedures were in place to prove that amounts were actually received by the students, which was a relatively complex system. As of 2008 study grants are directly transferred to the students‟ bank accounts by our deputy manager and present treasurer of Pt. Hapin. The bank slips prove that each individual student did receive their grant. Furthermore, in case of problems, direct contact with the student is established from Jayapura. Secondly, a start has been made with setting up a Hapin alumni association. In the future both the alumni association and Pt Hapin will take full responsibility for the implementation of the study grant programme. Level of study grants Since 2008 the grant has been standardized at 3.500.00 Rupiah (about € 260,-5 ) annually, and distributed in four instalments. This grant does not cover all costs, but is considered a contribution to study costs. In Indonesia students face a large increase of expenses in the first and last year of their study. In the first year these comprise entry fees, travel and settling in. Costs for field work and thesis writing, graduation ceremonies, exams and diploma are typical for the last school year. We therefore decided the grants to be doubled in these years. In the past, first year students were excluded from the study grant programme from the standpoint that first a study track record had to be shown. However, this proved to be disadvantageous to poorer students, for whom the study grants were intended. Making sure that we support clever and motivated though poor students through a selection process is one example of the quality improvement process we have started. Studies supported Papua shows the characteristics of a banana republic. Next to the extractive industries and large plantations active in Papua, Papuan society itself is not very productive in the modern, non traditional sense of the word. Papuans clearly have a disadvantaged position vis-à-vis the immigrants, but when they do have the opportunity to study, most of them want to become civil servants or politicians. Hapin does not want to promote this. Therefore, in the grant selection process, we look for studies that enable graduates to become self-employed entrepreneurs or professionals. Role of coordinators 5 Currency exchange rate on 31 December 2009: 1 Euro = 13.470 Indonesian Rupiah (www.oanda.com)
  20. 20. Hapin Papua Support Foundation Annual Report 2009 20 The policy changes as described caused a change in the role of the coordinators. Instead of just distributing money with the necessary paper work, their role shifts to selecting, monitoring and motivating students. Many students have problems adjusting themselves to their new university environment, especially in Java or Sulawesi. Here the coordinators have a critical role in providing a listening ear to the students. In order to prepare the coordinator better for their new role, Hapin intends to organize a coordinators meeting in 2010. 2.2.3 Projects Papua New Guinea (PNG) Since West Papua became part of Indonesia in 1962, regularly waves of West Papuan refugees crossed the border with PNG, coinciding with periods of increased oppression by Indonesian military forces. Unfortunately there is not much solidarity for these refugees within the PNG government, or among the local population. Therefore, without education, the refugees remain marginalized in PNG society. Education is a key ingredient for a better future especially for these refugees. Kiunga Since 2008 Hapin finances an educational project in Kiunga in Papua New Guinea (PNG). This town is situated just over the border of Indonesia‟s province Papua. This province shares a 760 kilometre border with PNG. The borders were drawn during colonial times and cuts through the habitat of the indigenous people. Border crossings are therefore frequent and are not considered illegal. The repression of the Papuans in Indonesia however resulted in a new form of border crossing; Papuan refugees leaving Papua to seek asylum in neighbouring country PNG. Since 1984 refugee camps have been set up along the border with Papua province (Indonesia). The educational programme is organized in cooperation with the Roman Catholic Diocese of Daru Kiunga. The Kiunga Education Project started in 2008 and will end in 2010. Each year an amount of PNGK 33.780 (€ 9687,-, May 2010) will be transferred to the Diocese. School fees are transferred directly to schools, which guarantee efficiency and transparency. This is in line with Hapin‟s policy to make use of local NGO‟s and of trustworthy channels for carrying out the practical side of the project. The spending will each year be accounted for in a narrative report.
  21. 21. Hapin Papua Support Foundation Annual Report 2009 21 In 2008 the Diocese supported 238 children in total. Of which 63 children received a study grant from Hapin. The scholarships of the remaining students were financed by contributions from the PNG government and a German NGO, Kindermissionwerk. In 2009 98 children benefited from Hapin‟s contribution; sixty two males and thirty six females. The reason for this increase in the number of recipients is due to the fact that the contribution of Kindermissionwerk decreased. Therefore the amount given to each student was reduced in order to assist the excess number of refugees. The scholarship is a contribution. This means that parents have to pay ½ or ⅔ of the school fees themselves. Of the students who graduated at the end of 2009 four gained selection - and with it government sponsorship - into tertiary institutes (teaching, nursing and tourism). Several others have acceptance letters for various Colleges (technical, business and computer) but they don't have the means to take up these offers. 3 females who did quite well but didn't get an acceptance letter are upgrading their education. Some students returned to West Papua to complete their schooling there and several are even studying at University level. The project needed some time to mature but in 2009 we saw some progress. Student absence reduced to zero and the importance of education has been picked up by the parents. They aspire to have all their children receive education as far as they are able to. Maintaining the gender balance, however, is more difficult. Female students in these remote areas of PNG face more challenges than the male students, especially when they become pregnant. The girls drop out of school. In theory they can re-enter but in reality the girls have little or no chance of re-entering the school system. This is a problem that not only concerns Papuan refugees but PNG citizens as well. UNHCR is advocating a revision of the guidelines in schools and is negotiating with UNICEF to work with high schools to encourage them to be more girl friendly in their policies. Port Moresby Entrance of the Rainbow Drainage Settlement The target group of this education project consists of 64 adults and 87 children and all are refugees from West Papua living in Port Moresby. the capital of Papua New Guinea. Port Moresby is known
  22. 22. Hapin Papua Support Foundation Annual Report 2009 22 for its very high crime rate. Until two years ago this group lived on the 8-mile settlement, where land was available for subsistence farming. Some were working on the wharves and others earned small incomes as day labourers. They had a reasonable and, more importantly, a regular income and were able to pay for their children's education. This group has unfortunately been evicted from this land with loss of income as a result. They are looking for a new place to resettle but they haven't found a place yet where they are allowed to stay permanently. At this moment their living conditions are unhygienic and uncomfortable. They live under blue plastic canvas sails with used cardboard boxes as walls. The main objective of this project is education and empowerment of young people becoming independent and more self reliant. Education is intertwined with development. Therefore to improve the chances for this group is to educate their children. Just by sending these children to school they are ensured of at least two meals a day and kept off the streets. They are now able to educate themselves and can escape the situation they are in. In Port Moresby Hapin is cooperating with a local NGO, Caritas PNG and POM Grammar School. All monitoring and financial distribution in Port Moresby is done by Caritas Papua New Guinea. POM Grammar School is a private institution. School fees may be high, but the quality of education is far more better than a public school. Graduating from this school therefore will increase their job opportunities enormously. POM Grammar school's contribution consists of a reduction in school fees, a remission in application fees, assisting in food requirements, stationary and bus fares. Since 2008 two girls graduated. Both entered the workforce. Four girls unfortunately weren‟t able to finish school because they got married and got pregnant. Some married PNG citizens. This means that they have a chance to integrate into the local community, not by means of education but by marriage. Of the boys, two graduated, one dropped out of school and sadly one student passed away last year. A total of 39 children were able to go to school in 2009, instead of the original 20 children. The reason why at the end of the year more students were added to the list, was because of the uncertainty of the school‟s acceptance of the children. Therefore the project application we had sent to Mensen met een Missie was adjusted later that year. Hapin offered to help them out with the extra funding needed for school fees. Hapin expects that these children will integrate into the local community. Either though work or through marriage. Hapin will, depending on external funding, support the students again in 2010. Evaluating PNG projects
  23. 23. Hapin Papua Support Foundation Annual Report 2009 23 In August of 2009 Hapin representative, Reinier de Lang, visited both refugee areas. Purpose of the trip was getting an impression of the needs and necessities and to evaluate the spending of Hapin funds on education for the refugees. On the positive side it came to his attention that children and parents are open to education and see the benefits of having a good education. The parents want what is best for their children and want to give them a good start for a better future. In developing countries with hardly or no social services education is a means to a better future. The family ties are very close. However, on the downside a common misunderstanding exists locally about school fee assistance: that it is an acquired right that will remain indefinitely. The Bishop in Kiunga and Caritas in Port Moresby, realizing this, have informed the various communities that school fee assistance will not continue indefinitely. Both organizations hope that the PNG government will take up responsibility eventually. At the start of the Kiunga Education Project the Roman Catholic Diocese worked together with the East Awin Committee, because the original request came from this committee. During the field visit it became clear that a direct agreement between Hapin‟s and the Roman Catholic Diocese would be more efficient and cost-effective. The Kiunga project is running well. However, Hapin can only continue its activities in PNG when external funding is secured. In Port Moresby the situation is more complicated, as a visit proved. The ideal solution would be for this group as a whole to generate their own income and to become self reliant. Non-residency and changing campsites makes this difficult. This group is hardly able to generate income and consequently only pay a small part of the school fee for their children. Non-payment of parent contribution and truancy - rooted in the disparity between camp life and street life - leads to lower school attendance. Yet, because of their situation education is of utmost importance. But it is not only due to the difficult situation parents are in, that progress in income generating is low. The parents only want to return to an independent Papua and don‟t want to carve out a future in PNG. And the prevailing opinion is that school fee assistance is a acquired right and a Dutch historical obligation. Consequently a lack of willingness and effort to make a contribution to their livelihood and their children‟s education, exists. Thereby this project does not meet the Hapin‟s criteria of sustainability. Furthermore local accountability runs short. Hapin intends to phase Port Moresby education project out. In 2010 only the children currently attending POM Grammar can continue their education. No new applicants will be accepted. Children already receiving Hapin support might get the opportunity to graduate, depending on improved local accountability and on external funding. 2.2.4 Boarding houses
  24. 24. Hapin Papua Support Foundation Annual Report 2009 24 Since its inception in 1972, Hapin has supplied funds to boarding houses of the Pelangi (Rainbow) Foundation. At present there are three, in Abepura, Wamena and Sorong. For many years Hapin also supported another boarding house, Lahai Roi in Serui, Yapen Island. 2009 was the last year of support. The family running the house obtained enough funds from other sources. Phasing out support to boarding houses fits into Hapin‟s policy changes. Sustainability has become a prominent aspect in appraising projects. The fact that we have been supporting the Pelangi boarding schools for 38 years is proof in itself that the pre-condition of financial sustainability has not been met. The boarding houses are still important as they enable children from the hinterland to attend school in the city. But dependency on a small foreign NGO is a big risk. Funding and funding diversity should be organized locally or regionally. Therefore Hapin has decided to end support in 2012. This has been discussed with the director of Pelangi Foundation at Hapin‟s office in The Netherlands. The three years time span will enable Pelangi to find alternative funds. Hapin is also prepared to invest additionally in income generating projects which profits are solely for the benefit of the boarding houses. The possibilities of pig- raising have been studied, so far with inconclusive results. 2.2.5 Information to the Dutch public Hapin finds it important that continued attention is paid to Indonesian Papua in Dutch society. There are historical ties, still well known to a considerable group of most elderly persons. There are Papuans living in the Netherlands, and there is a lot of (scientific) knowledge and material (archives, artefacts) available. Moreover, there are intrinsic reasons why the world, and not just the Netherlands, should take notice of Papua and New Guinea. It is one of the last areas in the world with huge tracts of primary topical forest, containing an enormous biodiversity. Furthermore, the land shows the typical problems associated with an indigenous minority population living within a larger political entity. Problems that need to be addressed which is Hapin‟s raison d’etre. Within the capacity constraints regarding personnel, we provide information in Papua to interested groups as much as possible. Hapin cooperates with a group that organizes the Papua Solidarity Day, each year on the first Saturday in February. In 2009 a conference in Grou (the Netherlands) was organized on education in Papua. Hapin‟s board member At Ipenburg gave a lecture on the history of education in Papua and we were present with an information stand. The conference attracted considerable attention in province of Friesland, also in the local press. Our presence at the large multicultural festival Amsterdam Roots Open Air is also a returning annual event. In previous years we attended reunions of New Guinea veterans, Dutch conscripted soldiers who were sent to Dutch New Guinea in the fifties and early sixties. For 2009 we decided to be more pro-active in this, as we may expect a lot of sympathy from the veterans for our work. We were present at four reunions in various locations in The Netherlands: Amsterdam, Rotterdam,
  25. 25. Hapin Papua Support Foundation Annual Report 2009 25 Arnhem and „t Harde. By changing our presentation we learned which approach was the most successful. Last but certainly not least, Hapin in cooperation with PaCE, Pro Papua and Papua Lobby organized a conference called Papua Pride on November 28 in Utrecht. An event during which, 40 years after the Act of Free Choice, the future of Papua and the Papua people was given extensive attention. A wide range of speakers from Papua, Indonesia, Germany and the Netherlands expressed their views on the future of the Papuan people, as seen from a cultural, political and social- economic perspective. Among the people that had been invited were among others Pieter Drooglever, Friedrich Tometten, Fransisca Nuhuyanan, Kees van der Meiracker and Muridan Widjojo. In his opening speech the late Viktor Kaisiëpo referred to the right of self-determination of the people of Papua. To him this also meant working hard on solving current problems such as fighting food shortage, poverty, aids and malaria, pushing back the high mortality rate of newborns and little children, standing up for equality of gender, the environment and trying to find international support for economic growth. “We need not give up our principles, but now is the time to focus on more practical matters”, Viktor argued. The contrasting views between Jakarta and Papua about the interpretation of history and the political status of Papua is one of the principal causes of the conflict in Papua, according to Muridan Widjojo of the Indonesian Science Institute (LIPI). A peaceful dialogue to leave this stalemate behind is sorely needed. To this end LIPI has published the Papua Road Map in order to give direction to this process. The latest news is that the former vice-president Jusuf Kalla has been asked to give his support to this initiative. Kalla played an important role in the Aceh peace process. More than 300 visitors found their way to the Jacobi Church where, apart from the speakers, photo exhibitions, stands and films could be seen and heard. The day was rounded off with food and music. Fundraising for Papua Pride was successful. The cost of the conference, approximately € 25.000.-., was almost fully externally funded. Excerpts of the speeches and filmed interviews can be found on our website.
  26. 26. Hapin Papua Support Foundation Annual Report 2009 26 2.3 Governance 2.3.1 Organizational development The costs of personnel decreased. A special part-time PR officer has left and was not replaced. The financial officer‟s contract was halved from 3 to 1,5 days per week. At present, the staff of three persons totals 1.9 FTE. Still, the amount of work done increased because the number of volunteers grew. The establishment of Pt. Hapin is of course an important organizational development, but will be discussed more extensively in the 2010 report. 2.3.2 Cooperation As a learning organization, Hapin finds it important to cooperate with similar organizations and being a participant of networks. Cooperation and networking provide information, knowledge and inspiration. However, with regard to our limited capacity, we have to make clear choices. We need to make sure that cooperation and networking are cost effective and have an added value. This will be evaluated regularly. In the Netherlands, Hapin continues its membership of the Indonesia Council, a group of NGO‟s active in Indonesia. The meetings are organized by the Lobby Bureau for Development Cooperation (BBO). BBO maintains good contacts with Dutch politics, thus providing the members of the Council up to date information on Dutch governmental policy and lobby opportunities. Special meetings provide members in depth information on certain topics. Hapin‟s director organized one on the Indonesian elections, with Prof Dr Schulte Nordholt as the main contributor. Finally, in the Council the members exchange information on their respective activities. Hapin‟s membership is free. In 2008 Hapin became member of an active group of young, small, but professional organizations that lobbied for extra funding from the Dutch Directorate General for Development Cooperation for innovative development organizations. This group also organized capacity building courses for its members. In 2009 activity was low because the leading members of the group were busy applying for government funding. Since then, however, the new lobby group has been founded on February 25th , 2010. Hapin played an active part in this. NieuwIS (In Dutch short for „New International Cooperation‟) is a group of small and medium-sized but professional fundraising and grant making institutions. NieuwIS is an association and will represent the group for lobby purposes, will collectively bargain for courses and will engage in exchange of information. Finally, in 2009 Hapin participated in a survey for a meeting organized by the Netherlands Centre for Indigenous Peoples (Dutch: NCIV.) The survey explored the possibilities for cooperation among Dutch indigenous peoples organizations, active worldwide. In the meantime the said meeting has successfully taken place and Hapin awaits further developments in 2010. Probably cooperation will
  27. 27. Hapin Papua Support Foundation Annual Report 2009 27 centre around NCIV itself, as it is a general lobby organization on indigenous rights. With NCIV the organizations focussed on certain regions can find common ground. 2.3.3 Secondary occupations of Hapin staff Hapin‟s salaried staff consists of three persons. We highly value the work of our volunteers, without whom Hapin can hardly function. All salaried staff work part-time. The director‟s four days contract does not leave time for him to take up other jobs. However, the director - Jeroen Overweel - is no exception to the rule that all Hapin staff find it important to fully participate in Dutch society, meaning to engage in voluntary work. Jeroen does various kinds of voluntary community work. Of relevance to Hapin is his candidate membership of the board of the Burma Centre Netherlands. Having ties with organizations of comparable size and with similar goals is beneficial for the exchange of ideas and experience for the benefit of both organizations. Jeroen is also member of the International Cooperation working group of a Dutch political party. For Hapin‟s financial officer, Reinier de Lang, Hapin is the secondary occupation, as his main employer is the Centre for Research on Multinational Corporations (In Dutch: SOMO). Here, the remark above on being personally present in comparable organisations is valid too. Reinier is very active as a volunteer, also as member of some Foundation boards. An example being Pro Papua, a lobby organization. Sophie Schreurs works with Hapin three days a week. Her technical knowledge on websites is also put to use at her other job with Simbólica Fair Trade, a wholesale, and Simbólica Projecten, a foundation that offers management courses and financial support to entrepreneurs in Guatemala and Mexico. She helps others out, paid or unpaid, with website building. One of them being Pro Papua. Hapin‟s staff is working, salaried or voluntary, for other often likewise organizations. Community involvement is characteristic for all Hapin staff. We consider it added value for the organization. Up till now no conflict of interest, real or theoretical, has occurred. 2.3.4 Salary policy Hapin uses Oxfam Novib‟s salary scales.
  28. 28. Hapin Papua Support Foundation Annual Report 2009 28 2.4 Fundraising Policy, aims and results A non-profit NGO like Hapin funds its activities in several ways. But every single one of them is under pressure due to several coinciding developments. To address this challenging situation Hapin needs to step up its fundraising and align this with the available capacity. Below the general approach to fundraising will be explained as well as its aims and measures taken. In the financial report there will be a more detailed account brought down to “pounds and pence”. 2.4.1 Present situation The present activities of Hapin are funded from the Netherlands. The sources are diverse but unfortunately under considerable strain. The root of this lies in several causes that are to be addressed if the developmental activities in Papua are to attain a sustainable character. In the first two decades of its existence Hapin was very much an organization aimed at awareness of Papuan distress following the “Act of Free Choice” of 1969. At that time personal memories of the cession of Netherlands New Guinea to Indonesia were still fresh. This resulted in a broad base of motivated donors. However, our members and donors are ageing. Our donor base is therefore inevitably eroding. Last will donations. In 2009 Hapin has mentioned the possibility of leaving money to a good cause and the specific tax legislation attached to involved. This has started to gain effect. Four last will donations were received. This was most welcome. Incidental donations however are not the answer to long term funding. A third source of income is generated through co-funding of our programmes. The 2009 fiscal year was the last full instalment of Oxfam Novib co-funding of the Small Projects Fund. Funding was received for the Study Grants Programme through a welcome and sizeable contribution of the ASML Foundation. This co-funding has been very important for achieving a more sustainable programme less vulnerable to the decline in individual donations. Incidental project specific fundraising. Last year direct funding was received for raising conscience awareness in the Netherlands, when Hapin was able to find almost complete funding of the Papua Pride Conference in November 2010.
  29. 29. Hapin Papua Support Foundation Annual Report 2009 29 2.4.2 Future financing of development projects and Hapin‟s ambitions At the start of 2009 Hapin has explored new fundraising possibilities, which has resulted in an identification of external funds to be approached for co-funding. Capacity at the Hapin Office in Utrecht, however, ran short to execute this plan. To address the capacity shortfall for fundraising Hapin has enlisted three volunteer workers. We expect that this will have positive effects in the year 2010. We will focus on funds, internet and companies. Although less will be invested in attracting new individual donators - due to its high cost - we personalize our contacts with our very loyal existing donators. Individual Donors. Two tier approach: first, our donor administration and its use leaves room for improvement. For this reason two volunteers are combing through our database, actualizing it and facing out the old database. The overall intent is to reduce stamp duties and to use the new CRM database with all its possibilities of specific donor identified campaigns instead of random mailing. The Hapin Newsletter (HapiNieuws) is sent to 6500 households/addresses. In 2009 we increased the number of newsletters from 3 to 4, partly due to the Papua Pride event. In the future this will lead to more successful fundraising on an individual base. This process of laying the foundation of a fully integrated and functioning database should be operational before summer 2010. Second, campaigns for attracting new individual donors. This has been set on hold as of 2009 on cost and capacity grounds. In 2010 no capacity will be allocated to such an initiative. We expect more from new media through internet communities. This is another way of reaching new and partly younger target groups, especially people travelling to Papua. Campaigns like these are relatively low cost. In the second quarter of 2010 a volunteer team will start making footage of projects in general and Papuan women‟s football in particular. This new footage will be put on the internet through Twitter, Facebook and YouTube. Once published we increase awareness for Papua. We are also thinking of using footage for TV advertisement. In the meantime we saw a rapid growth in the number of visits and “hits” on our website. The growth represents a direct result of Hapin‟s effort at Papua Pride combined with the investments in new media: roughly a 30% increase in visits and hits on a monthly basis. This higher level was set to be maintained in the new year.
  30. 30. Hapin Papua Support Foundation Annual Report 2009 30 General one-off donations. In practice these funds are the results of donations through individual last wills of Hapin donors. In 2010 Hapin will repeat information dissemination through its (now) quarterly newsletters (HapiNieuws). Meanwhile the possibilities of this source of funding were evident through the very sizeable last will donation of more than €210,000.-. In 2010 OxfamNovib‟s co funding will end in the course of 2010. Hapin does not expect to find a one-on-one replacement for Oxfam Novib. This is a result of changing development aid funding through official channels (through the Department of International Development Cooperation). But in the meantime however prospects for project co- financing seem promising with the invitation from Mensen met een Missie and Cordaid to submit specific projects in 2010. Hapin has started submitting proposals for co-funding to specific social charities. The proposal process is not done at random as this has proved to be to little avail. Specific courses are now identified and proposals submitted to. For this process a volunteer has joined Hapin, with the secondary task of general support to management. Overall first experiences point at a general cut back of activities of old established endowment charities because of shortage of funds. Reason for this appears to be the credit crunch of 2009 that has resulted in a negative investment return. We envisage this to remain through 2010 and to improve in 2011. Submissions to social charities for the Student Grants Programme are set to pick up in the second quarter of 2010. In 2010 Hapin will address corporate charities, such as ASML in the past. This source of purpose financing is considered more promising. Especially so as the general international economic climate seems to recover. In general further cooperation with companies will be explored with Hapin functioning as a broker for investment opportunities in Papua. Hapin in its capacity of a resource centre will offer its knowledge and expertise on Papua. Companies are more inclined to mutual benefit instead of just giving funds.
  31. 31. Hapin Papua Support Foundation Annual Report 2009 31 Direct funding of Pt. Hapin. In March 2010 Hapin‟s local representatives have been organized into a local NGO based in Jayapura. Hapin Netherlands will submit proposals to institutional development NGO‟s. The first proposal will be submitted to ICCO in January 2010. In general we expect prospects for national and international co-funding to increase with the establishment of a local Papua NGO. Hapin NL will facilitate Pt. Hapin in this effort. 2.5 Future We already mentioned the founding of our Papuan sister organization Pt. Hapin, a very important indicator of Hapin‟s continued (organizational) development. Our Papuan sister organization provides obvious advantages. Pt. Hapin is more firmly rooted in Papuan society and the fundraising possibilities are enlarged. Funding projects and providing scholarships can now be managed where it should be: in Papua. With the existence of Pt. Hapin a shift of responsibilities will be taking place, in roles and in costs/benefits. Hapin Netherlands lends a hand in the fundraising for Pt. Hapin. However this will raise the question, where the organizational costs for these activities lay. Eventually there will be a shift of benefits and costs to Pt. Hapin. And as mentioned the actual role of Hapin Netherlands changes as administration of projects and grants will be transferred. Hapin does not want to approach this defensively. Change means finding new opportunities and smarter roads towards a better Papua. This process of redefining Hapin Netherlands is ongoing. We may consider linking up with companies to work out direct involvement in Papua. We might link up with international lobby organizations such as the Netherlands Centre for Indigenous Peoples to internationalise lobby on Papua. We might submit proposals to the EU and be more pro-active in project-design instead of only reacting to Papuan initiatives. We might copy Papua Pride every year and turn into a Dutch Knowledge Centre on Papua. Hapin stands at a crossroad and has to make strategic choices in 2010.
  32. 32. Hapin Papua Support Foundation Annual Report 2009 32 3. FINANCIAL REPORT OVERVIEW of RESULTS 2005 - 2009 Income 2009 2008 2007 2006 2005 Income from fundraising 528.510 204.380 227.672 312.838 285.045 Other income(subsidies) 205.999 153.949 118.602 256.688 265.440 Total income 734.509 358.329 346.274 569.526 550.485 Expenses 2009 2008 2007 2006 2005 Advocacy 65.477 41.460 64.179 48.925 69.569 Structural help 352.342 392.639 366.684 422.904 350.155 Total expenses on objectives 417.819 434.099 430.863 471.829 419.724 Costs Fundraising 35.782 39.288 59.777 48.425 34.035 Management & Administration(M&A) 28.342 28.283 35.417 29.229 0 Total expenses 481.943 501.670 526.057 549.483 453.759 Result 252.566 -143.341 -179.783 20.043 96.726 Totals 734.509 358.329 346.274 569.526 550.485 Ratio’s 2009 2008 2007 2006 2005 % costs fundraising 6,77% 19,22% 26,26% 15,48% 11,94% % income assigned to objectives 56,88% 121,15% 124,43% 82,85% 76,25% costs M&A in % total expenses 5,88% 5,64% 6,73% 5,32% NVT In this overview we want to give information in the results of the last 5 years
  33. 33. Hapin Papua Support Foundation Annual Report 2009 33 FORECASTS 2010 - 2014 Income 2010 2011 2012 2013 2014 Income from fundraising 205.000 210.000 220.000 215.000 220.000 Other income(subsidies) 155.000 165.000 175.000 185.000 200.000 Total income 360.000 375.000 395.000 400.000 420.000 Expenses 2010 2011 2012 2013 2014 Advocacy 20.000 25.000 35.000 30.000 30.000 Structural help 290.000 295.000 310.000 320.000 335.000 Total expenses on objectives 310.000 320.000 330.000 340.000 365.000 Costs Fundraising 25.000 30.000 40.000 35.000 30.000 Management & Administration(M&A) 25.000 25.000 25.000 25.000 25.000 Total expenses 360.000 375.000 395.000 400.000 420.000 Result - - - - - Totals 360.000 375.000 395.000 400.000 420.000 Ratio’s 2010 2011 2012 2013 2014 % costs fundraising 12,20% 14,29% 18,18% 16,28% 13,64% % income assigned to objectives 86,11% 85,33% 83,54% 85,00% 86,90% costs M&A in % total expenses 6,94% 6,67% 6,33% 6,25% 5,95%
  34. 34. Hapin Papua Support Foundation Annual Report 2009 34 Financial Statements 2009
  35. 35. Hapin Papua Support Foundation Annual Report 2009 35 BALANCE SHEET AS OF 31 DECEMBER 2009 ASSETS Non - current assets tangible fixed assets(1) 13.662 19.042 13.662 19.042 Current assets inventories(2) 0 875 receivables and accrued income(3) 272.720 30.459 272.720 31.334 Cash and bank balances(4) 147.606 78.940 TOTAL ASSETS 433.988 129.316 LIABILITIES Reserves and funds Reserves continuity reserve(5) 75.000 50.000 earmarked reserve(6) 10.177 21.087 (other)general reserve(7) 159.035 -28.210 244.212 42.877 Funds earmarked funds(8) 64.431 13.200 308.643 56.077 Accruels and deferred income(9) 125.345 73.239 TOTAL LIABILITIES 433.988 129.316 € € € € (after appropriation of result) 2009 2008 2009 2008
  36. 36. Hapin Papua Support Foundation Annual Report 2009 36 STATEMENT OF INCOME AND EXPENDITURE 2009 (all amounts in euro) 2008 realization budget difference realization INCOME Income from own fundraising(10) 528.510 211.000 317.510 204.380 other contributions(11) 203.080 203.080 0 149.858 other benefits(12) 2.919 6.920 -4.001 4.091 Total income 734.509 421.000 313.509 358.329 realization budget difference realization EXPENDITURE Expenses to objectives Small scale projects in Papua(13) 219.011 200.000 19.011 155.514 Stiper Project 0 0 0 95.353 Education Projects in PNG(14) 29.777 25.000 4.777 40.635 Boarding houses(15) 28.150 25.000 3.150 29.710 Study grants(16) 75.405 65.000 10.405 71.427 Subtotal expenditure in Papua 352.343 315.000 37.343 392.639 Advocacy(17) 65.476 50.000 15.476 41.460 417.819 365.000 52.819 434.099 Fundraising Costs Costs of own fundraising(18) 35.782 25.000 10.782 39.288 Management & Administration Costs of Manag. & Administration(19) 28.342 22.500 5.842 28.283 Total expenditure 481.943 412.500 69.443 501.670 Result 252.566 8.500 244.066 -143.341 Appropriation of result(summary) Addition to/withdrawal from(+/-) continuity reserve 25.000 earmarked reserve 10.910- (other)general reserve 187.245 earmarked funds 51.231 252.566 2009
  37. 37. Hapin Papua Support Foundation Annual Report 2009 37 DESTINATION Fund M & A Realization Budget Realization raising 2009 2009 2008 Expenses A B C D E F G Subsidies and contributions 129.925 20.329 18.702 56.510 16.468 0 0 241.934 205.000 288.257 Publicity and Communications 0 0 0 0 11.219 11.219 0 22.438 20.000 18.475 Personnel Costs Netherlands 42.745 6.679 6.679 13.358 26.715 17.365 20.036 133.577 125.000 138.824 Personnel Costs Papua 28.622 0 0 0 0 0 0 28.622 18.500 18.175 Rental Costs 4.770 745 745 1.491 2.981 1.938 2.236 14.906 13.500 12.154 Office costs 10.948 1.711 1.711 3.421 6.842 4.447 5.132 34.212 25.000 20.405 Depreciation and rent 2.001 313 313 625 1.251 813 938 6.254 5.500 5.380 Total 219.011 29.777 28.150 75.405 65.476 35.782 28.342 481.943 412.500 501.670 Objectives Distribution of expenditures 2009 The allocation of expenditures is based on the same principle as last year: personnel costs spent on the objectives. The exception is the costs of our Papua Advisory Board. These costs are allocated to the projects in Papua. In 2009 these costs are € 28.622(2008: € 18.175). The personnel costs are allocated to the expenditures according to the statement below: ALLOCATION WORKED HOURS, WITH EXCEPTION OF THE PAPUA COUNCIL Projects Papua A 32% Projects Papua New Guinea B 5% Boarding houses C 5% Study Grants D 10% Advocacy E 20% (own) Fundraising F 13% Management & Administration G 15% 100%
  38. 38. Hapin Papua Support Foundation Annual Report 2009 38 Salaries of Staff HAPIN uses the salary scales of Oxfam NOVIB for its payment system. From the start of 2009 HAPIN introduced pension insurance for its staff. Nevertheless we succeeded in a cutback of total personnel costs. The average amount of staff members for 2009 is 1.9 full time equivalents (fte). Expenditures on personnel costs in 2009 are € 133.577(2008: € 138.824) 2009 2008 Salaries incl. holiday pay 95.342 112.643 Social insurance 12.531 12.202 107.873 124.845 Other personnel expenditures: Pension insurance 10.157 - Health insurance 6.813 7.529 Local travel costs 4.936 4.253 Other personel expenses 3.798 2.197 25.704 13.979 The salary of the managing director Jeroen Overweel in 2009 is € 52.661.
  39. 39. Hapin Papua Support Foundation Annual Report 2009 39 € € (indirect method) Donations from private persons and other 528.510 Donations from institutional donors and other 203.080 Expenses on fundraising -35.782 Expenses on information -65.477 Expenses on objectives(structural assistance) -352.342 Expenses management and administration -28.342 Cash flow from objectives 249.647 Interest and other revenues 2.920 Cash flow from operational activitities 252.567 Mutations in receivables and accrued income -242.262 Mutations in accruels and deferred income 52.106 Mutation in supplies 875 189.281- Investments in tangible fixed assets 0 Depreciation on tangible fixed asset 5.380 Cash flow from investment activities 5.380 Cash flow from financing activities - Mutation cash and bank balances 68.666 Cash and bank balances on 31 December 2008 78.940 Cash and bank balances on 31 December 2009 147.606 Difference 68.666 CASH FLOW STATEMENT 2009
  40. 40. Hapin Papua Support Foundation Annual Report 2009 40 General accounting principles for the preparation of the financial statements The financial statements have been prepared in accordance with Title 9, Book 2 of the Dutch Civil Code. For the preparation and presentation of the financial statements, HAPIN uses the Guidelines for annual reporting of the Dutch Accounting Standards Board as well, especially Guideline 650 “Fundraising organisations”. Valuation of assets and liabilities and determination of the result takes place under the historical cost convention. Unless presented otherwise, the relevant principle for the specific balance sheet item, assets and liabilities are presented at face (nominal) value. Income and expenses are accounted for on accrual basis. Expenses are determined taking the mentioned valuation principle into account. Profit is only included when realized on balance sheet date. Losses originating before the end of the financial year are taken into account when ascertained before preparation of the financial statements. Principles of valuation of assets and liabilities Non- current assets (tangible fixed assets) Tangible fixed assets are presented at cost less accumulated depreciation and, if applicable, less impairments in value. Depreciation is based on the estimated useful life and calculated as a fixed percentage of cost. Depreciation is provided from the date an asset comes into use. The following fixed percentages of cost are used for depreciation: Computers: 20% a year; Software: 20% a year; Office equipment: 20% a year. Inventories The inventories are valued under the historical cost convention. Inventories are used for the objective fundraising and advocacy. Receivables Receivables are included at face value, less any provision for doubtful accounts. These provisions are determined by individual assessment of the receivables. Cash and bank balances Cash and bank balances are valued at face (nominal) value. All cash and bank balances are available for expenditure by HAPIN. Reserves and Funds Foundation HAPIN is obliged to use reserves and funds in according to the objective(s) where they are related to. Liabilities Debts and financial liabilities are valued at face (nominal) value. Payable projects and study grants are accounted for in the year of reporting. It is an obligation to partners and students for the next year.
  41. 41. Hapin Papua Support Foundation Annual Report 2009 41 Principles for the determination of the result Grants/ contributions Grants are included in the statement of income and expenditure in the year in which the subsidised expenses are realised. Foreign currencies Receivables, debts and liabilities in foreign currencies are converted at the exchange rate at December 31. Transactions in foreign currencies are converted at the average monthly exchange rate. The conversion is based on the interbank – rate tables of Oanda (www.oanda.com). Result A positive or negative result is destined to the general reserves, after allocation to earmarked reserves, earmarked funds and continuity reserves. The allocated reserve for continuity is restricted to a maximum for covering half a year of salary and organisation costs.
  42. 42. Hapin Papua Support Foundation Annual Report 2009 42 Notes to the Balance Sheet as of 31 December 2009 (all amounts in euro) 1 2009 2008 balance as of 1 January 2009 19.042 23.222 movements - investments - 1.200 desinvestments - - depreciation 5.380 5.380 balance as of 31 December 2009 13.662 19.042 Non - current assets(intangible fixed assets) There are no investments in 2009. 2 Inventories 2009 2008 balance as of 1 January 2009 875 995 movements - 120 depreciation 875 - balance as of 31 December 2009 - 875 We decided to debit on the inventories, because they are especially used for advocacy means. The value of the Asmat art products is very difficult to measure. 3 Receivables and accrued income 31-12-2009 31-12-2008 debtors - 125 bequests - 3.000 interest 1.080 1.574 inheritances 236.886 - deposit rent St Jacobsstraat 2.500 2.500 deposit TNT POST 440 440 other prepayments 8.650 702 subsidy receivables 20.000 11.986 other receivables 3.164 10.132 272.720 30.459 At the end of 2009 we were very surprised when told about two inheritances receivable in the beginning of the year 2010. We add them to our reserves and will use them in the future to strengthen our work on projects in Papua! Subsidy receivables are related to the second installment of the subsidy for study grants from ASML Foundation. The total contribution of ASML Foundation for a period of two years is € 40.000. Other receivables regard not yet paid contributions to the Papua Pride manifestation and the last part of a loan of PACE.
  43. 43. Hapin Papua Support Foundation Annual Report 2009 43 4 Cash and bank balances 31-12-2009 31-12-2008 Rabo R1 4440.72.470 104.789 19.446 Rabo R2 3870.19.901 346 1.571 Rabo R3 3628.888.069 R3 25.000 39.000 Postbank 24300 P1 878 980 Postbank RMR P2 10.000 1.700 Mandiribank 2008187 M1 6.593 16.243 147.606 78.940 The balance of Mandiribank in Indonesian Rupiah is 88.978.859. It is converted at the exchange rate of 31 December 2009(1 EURO equals 13.497 Indonesian Rupiah; source www.oanda.com). All bank balances are available for expenditure by HAPIN.
  44. 44. Hapin Papua Support Foundation Annual Report 2009 44 (all amounts in euro) Reserves and funds 31-12-2009 31-12-2008 continuity reserve 75.000 50.000 earmarked reserve 10.177 21.087 (other)general reserve 159.035 28.210- earmarked funds 64.431 13.200 308.643 56.077 Notes to the BALANCE SHEET as of 31 December 2009: LIABILITIES Reserves 5 Continuity reserve 2009 balance as of 1 January 2009 50.000 addition from general reserve 25.000 balance as of 31 December 2009 75.000 The necessary amount of the continuity reserve equals 50% of the personnel and organization costs. (For 2009 the norm would be: € 100.000). 6 Earmarked reserve 2009 balance as of 1 January 2009 21.087 education project PNG 15.300 Stiper project 0 Papua Pride -5.881 Papua New Guinea -20.329 balance as of 31 December 2009 10.177 7 General reserve(other reserve) 2009 balance as of 1 January 2009 -28.210 withdrawal from earmarked fund 173.940 withdrawal from continuity reserve 0 withdrawal from earmarked reserve 26.210 surplus 252.566 addition to earmarked fund -225.171 addition to earmarked reserve -15.300 addition to continuity reserve -25.000 balance as of 31 December 2009 159.035
  45. 45. Hapin Papua Support Foundation Annual Report 2009 45 Funds 8 Earmarked funds Oxfam NOVIB 2009 balance as of 1 January 2009 13.200 Oxfam Novib contribution 2009 203.080 Oxfam Novib correction 2008 22.091 spendings in 2009 project spendings 129.925 evaluation spendings 1.947 spendings on personnel costs 34.318 other spendings 7.750 balance as of 31 December 2009 64.431 9 Accruels and deferred income 31-12-2009 31-12-2008 creditors 6.136 3.634 social securities(payroll tax) 0 9.563 salaries 4.580 291 studygrants 25.260 30.600 projects 83.057 20.000 audit fee 4.639 9.151 other 1.673 - 125.345 73.239 Study grants are obligations to students for the academic year 2009-2010. Projects are in 2009 approved projects which will be paid in 2010. Off balance rights and obligations 1. At the end of 2008 the amount of loans to private persons and institutions was € 5.063. In 2007 the Board of HAPIN decided that no loans are anymore given to private persons and/or institutions. As it‟s sure at the end of 2009 that the obligations of private persons and/or institutions will not be realized, we have decided to no longer count this amount. Therefore at the end of 2009 the amount is € 0. 2. From the beginning of 2007 HAPIN rented a part of the office building St Jacobsstraat 203 – 207. In 2009 the rent is € 10.311.
  46. 46. Hapin Papua Support Foundation Annual Report 2009 46 Notes to the State of Income and Expenditure 2009 INCOME 10 Income own fundraising 2009 2008 donations from private persons 171.655 171.415 earmarked donations 35.300 27.500 other donations 16.877 5.465 legacies 301.118 - other income 3.560 - Subtotal income own fundraising 528.510 204.380 Income from private donations is almost on the same level as in 2008. The so called earmarked donations is a subsidy for Study Grants from ASML Foundation(€ 20.000) and a subsidy from CMC – Mensen met een Missie as a contribution for our Education Project for Refugees in Port Moresby, Papua New Guinea(15.300). In November 2009 HAPIN organized the manifestation Papua Pride. Fundraising for Papua Pride was very successful. The total amount of € 16.877 consists of: Contribution PCN Kerk in Actie 7.500 Contribution CMC 5.000 Contribution Amnesty International 1.000 Contribution PACE 250 Contribution Pro Papua 300 Contribution attendants/visitors 2.827 TOTAL 16.877 We were very surprised by the high amount of inheritances from late private donors. In 2009 we received € 64.231. And at the end of 2009 we were assured about another inheritance of € 211.887. One inheritance consists of an amount of more than € 50.000, of which we received 50% in 2009 and will receive in 2010 another 50%. 11 Other contributions 2009 2008 Oxfam Novib 203.080 149.858 Subtotal income other contributions 203.080 148.858 12 Other benefits 2009 2008 Other benefits 1.353 2.031 interest 1.566 2.060 Subtotal income from other benefits 2.919 4.091 Contribution of Oxfam Novib is the second installment for the period 2008 – 2010. In 2008 Oxfam Novib agreed with subsidizing HAPIN for three years with a total amount of € 409.311.
  47. 47. Hapin Papua Support Foundation Annual Report 2009 47 In the annex 1 we added a financial report on the expenditure for the year 2009. Other benefits consist of interest revenues and contributions in relation to our presentation on reunions of New Guinea Veterans. Notes to the State of Income and Expenditure 2009 EXPENDITURES In this section the expenditures on HAPINS main objectives are specified: SMALL SCALE PROJECTS IN PAPUA 13 Small Scale Projects in Papua 2009 2008 contributions 129.925 98.451 personnel costs 71.367 48.716 rental costs 4.770 2.674 office expenditure 10.948 4.489 depreciation and rent 2.001 1.184 219.011 155.514 STIPER PROJECT IN PAPUA Stiper Project 2009 2008 contributions - 81.212 personnel costs - 11.106 rental costs - 972 office expenditure - 1.632 depreciation and rent - 430 - 95.353 EDUCATION PROJECTS REFUGEES IN PAPUA NEW GUINEA 14 Education Projects in PNG 2009 2008 contributions 20.329 31.797 personnel costs 6.679 6.941 rental costs 745 608 office expenditure 1.711 1.020 depreciation and rent 313 269 29.777 40.635
  48. 48. Hapin Papua Support Foundation Annual Report 2009 48 BOARDING HOMES (PELANGI) 15 Boarding houses 2009 2008 contributions 18.702 19.105 personnel costs 6.679 8.329 rental costs 745 729 office expenditure 1.711 1.224 depreciation and rent 313 323 28.150 29.710 STUDY GRANTS 16 Study Grants 2009 2008 contributions 56.510 55.519 personnel costs 13.358 12.494 rental costs 1.491 1.094 office expenditure 3.421 1.836 depreciation and rent 625 484 75.405 71.427 ADVOCACY The objective advocacy (Dutch: voorlichting en bewustmaking) is related to the ways HAPIN wants to give notice to past, present and future of Papua and the Papuan people. It has a hybrid character – so called mixed activity. For example our Newsletter HapiNieuws has to do with advocacy and with fundraising. Therefore you will find the expenses on the newsletter in the cost group advocacy and in the cost group fundraising. 17 Advocacy 2009 2008 contributions 16.468 2.173 publicity and communications 11.219 9.237 personnel costs 26.715 23.600 rental costs 2.981 2.066 office expenditure 6.842 3.469 depreciation and rent 1.251 915 65.476 41.460
  49. 49. Hapin Papua Support Foundation Annual Report 2009 49 OWN FUNDRAISING 18 Own Fundraising 2009 2008 publicity and communications 11.219 9.238 personnel costs 17.365 23.600 rental costs 1.938 2.066 office expenditure 4.447 3.469 depreciation and rent 813 915 35.782 39.288 MANAGEMENT AND ADMINISTRATION The cost group Management and administration consists of cost for control and administration. The amount is almost the same as in 2008. Relatively there is a slight rising. As a part of total expenditures it rises from 5,64% in 2008 to 5,88% in 2009. This is still under our norm of 6%. 19 Management and Administration 2009 2008 personnel costs 20.036 22.212 rental costs 2.236 1.945 office expenditure 5.132 3.265 depreciation and rent 938 861 28.342 28.283 Explanation of differences between realization and budget 2009 The positive result in 2009 is much higher than budgeted. The budgeted result was € 8.500. The positive result is € 252.566. The main cause of the difference is the unforeseen donations from inheritances: € 236.887(Total: € 301.118 of which was received in 2009: € 64.231). Besides we had good results in fundraising for the manifestation Papua Pride(see annex 2) and for the support of Papua refugee children in Port Moresby(see annex 3). The rise in foreseen expenditures during 2009(Advocacy: Papua Pride and Education Projects PNG) was covered by extra fundraising. Personnel costs in the Netherlands increased because of the implementation of the long desired pension plan for the staff. Personnel costs in West-Papua increased in relation to the establishment of PT HAPIN Papua. Forecast 2010 Because of a decline in income of our landlord PACE the rent paid by HAPIN will rise slightly in 2010. We expect no further rising in the fixed annual costs for the coming years. Depending on the development of PT HAPIN Papua more activities will be shifted to Papua. The consequences of this shift will become clear in the next two years (2010-2011).
  50. 50. Hapin Papua Support Foundation Annual Report 2009 50 KEY FIGURES 2009 RATIOS 2009 2008 Income Own fundraising A 528.510 204.380 Total Income B 734.509 358.328 Total Expenditure C 481.943 501.669 Expenses Own fundraising D 35.782 39.287 Management & Administration E 28.342 28.282 Objectives F 417.819 434.100 Ratio's D/A 6,77% 19,22% E/C 5,88% 5,64% F/B 56,88% 121,15% Objectives Projects Papua 219.010 155.514 Project STIPER 0 95.353 Projects Papua New Guinea 29.777 40.635 Project Boarding houses 28.150 29.711 Project Study Grants 75.405 71.427 Advocacy 65.477 41.460 417.819 434.100 Explanation D/A Costs of own fundraising in relation to income from own fundraising E/C Costs of management & administration in relation to total expenditure F/B Expenditure on objectives in realtion to total income This statement has three ratios, two are advised by Central Buro Fundraising( Centraal Bureau Fondsenwerving - CBF), one is advised by Association of Fundraising Institutions(Vereniging Fondsenwervende Instellingen - VFI). The ratio “costs of own fundraising is an important one, because according to CBF the maximum is 25%. Thanks to the enormous amount of inheritances HAPIN is far beyond this norm. But even when we don‟t count for the inheritances, HAPIN is still under the norm (16, 62%). OTHER INFORMATION In 2009 HAPIN employed three staff members. All of them work part-time. We budgeted the average amount of staff members for 2009 as 2.0 full time equivalents (fte‟s). The realization was just below this goal: 1.9 fte. The forecast for 2010 is the same as the realization in 2009: 1.9 fte. Board members are not salaried. No loans, guarantees etc are given to board members and/or staff members.
  51. 51. Hapin Papua Support Foundation Annual Report 2009 51 4. ANNEXES Annex 1: FINANCIAL REPORT 2009 OXFAM NOVIB ACTIVITY I : PROJECTS BUDGET RESULT DIFFERENCE Items € € € Small scale Projects 162.000 129.925 32.075 Correction from 2008 22.091 Balance as of 31 December 2008 13.200 Advisory Board 27.437 26.675 762 Costs of evaluation and monitoring - - Personnel costs programme manager 7.643 7.643 0 SUBTOTAL ACTIVITY I 197.080 164.243 32.837 ACTIVITY II : FUNDRAISING BUDGET RESULT DIFFERENCE Items Newsletter 3.000 3.000 - SUBTOTAL ACTIVITY II 3.000 3.000 - Auditing costs 3.000 3.000 TOTAL 203.080 170.243 32.837 BALANCE AS OF 31 DECEMBER 2008 13.200 CORRECTION 2008 IN 2009 22.091 DIFFERENCE AT 31 DECEMBER 2009 32.837 68.128 OTHER EXPENDITURE(EARMARKED) SEMINAR 1.750- MONITORING AND EVALUATION 1.947- BALANCE AS OF 31 DECEMBER 2009 64.431
  52. 52. Hapin Papua Support Foundation Annual Report 2009 52 Annex 2: FINANCIAL REPORT ON PAPUA PRIDE 2009 INCOME € Contribution PCN Kerk in Actie 7.500 Contribution CMC 5.000 Contribution Amnesty International 1.000 Conbtribution PACE 250 Contribution Pro Papua 300 Contribution attendants/visitors 2.827 Contribution HAPIN 6.364 TOTAL 23.241 EXPENDITURE Office expenditure 1.969 Organisation costs 7.680 Travel costs 4.360 Hotel costs and per diem international guests 2.884 Catering 2.603 Rental of church 2.678 Contributions musicians and chair 1.067 TOTAL 23.241 FINANCIAL REPORT PAPUA PRIDE 28 - 11 - 2009 Annex 3: FINANCIAL REPORT ON SUPPORT CMC (MENSEN MET EEN MISSIE) INCOME € Contribution Mensen met een Missie 15.300 Contribution Hapin 2.757 Contribution Caritas 66 TOTAL 18.123 EXPENDITURE Schoolfees 2009 17.073 Monitoring & Evaluation 1.050 TOTAL 18.123
  53. 53. To: Management and Board of HAPIN Papua Support Foundation AUDITOR’S REPORT Report on the financial statements We have audited the accompanying financial statements 2009 on the pages 34 through 50 of this annual report of HAPIN Papua Support Foundation , Utrecht which comprise the balance sheet as at December 31, 2009 the profit and loss account for the year then ended and the notes. Management’s responsibility Management and Board are responsible for the preparation and fair presentation of the financial statements and for the preparation of the management board report, both in accordance with Richtlijn voor de Jaarsverslaggeving 650 voor Fondsenwervende Instellingen. This responsibility includes: designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. Auditor’s responsibility Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with Dutch law. This law requires that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor‟s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity‟s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity‟s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements give a true and fair view of the financial position of HAPIN Papua Support Foundation as at December 31, 2009, and of its result for the year then ended in accordance with Richtlijn voor de Jaarsverslaggeving 650 voor Fondsenwervende Instellingen. Report on other legal and regulatory requirements Pursuant to the legal requirement under 2:393 sub 5 part f of the Netherlands Civil Code, we report, to the extent of our competence, that the management board report is consistent with the financial statements as required by 2:391 sub 4 of the Netherlands Civil Code. Tiel, June 29, 2010 FSV Accountants + Adviseurs B.V. drs. K. Verhoeven RA FSV Accountants + Adviseurs B.V. Laan van Westroijen 6 Postbus 298 4000 AG TIEL Telefoon: (0344) 67 09 90 Telefax: (0344) 62 39 64 E-mail: Tiel@fsv.nl Internet: www.fsv.nl Handelsregister te Utrecht nr. 11020683 Lid van de vereniging SRA Member of Nexia International Vestigingen: Amsterdam, Tiel, Waalwijk, Zaltbommel

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