The document provides templates for managing email overload by outlining circumstances under which the author prefers to be copied on emails. It emphasizes that emails should only be sent if the recipient requires action, needs escalation, or if the matter is time-critical. The goal is to reduce inbox clutter while ensuring responsiveness to important communications.

1. Templatesyou can use to reduce e-mail inflow(especiallyCCe-mails)
Template for E-mail to Team
Team,
I wouldappreciate if youcancopy me on e-mailsonlyif:
a) You needmyaction/ guidance onthe topic,or
b) It iscritical for me to be aware of the ongoingdiscussions(e.g.highlyimportanttopic, time-
critical,crisis)
In all othercases,I believethatyouare more than capable of handlingthe topicsindependently.
Thiswill help me tokeepmymailbox undercontrol,andprovide timely(typicallywithin24hours)
response toyoure-mails.
Of course,if youneedmyhelp,orare facinga difficultsituation,Iwill domybesttomake myself
available andsupportyouasneeded.
Thank youfor yourunderstanding.
Regards
Rajiv
Template for E-mail to others
Hi,
I am currentlyexperiencingane-mail overload.Iwouldtherefore appreciate if Ican be copiedone-
mailsonlyif:
a) youneedanyspecificactionfrommyside,or
b) needtoescalate continuedinactionfrommyteam, or
c) see that the topicistime-critical,orveryimportant,andneedsmyimmediateattention
Thiswill helpme manage mye-mail trafficbetter,andbe more responsive.
Thank youfor yourunderstanding.
Regards
Rajiv