With Workcube Physical Asset Management, you can easily monitor and control your physical assets, IT assets and motorized vehicles.

1. workcube®
Computers, desks, softwares, corporate vehicles,chairs electronic devices, and more…The
management of physical asset management is a complex process. Moreover, new assets are added
to the existing ones each year, some of them are out of function, some of them change hands but
nobody would notice.
Take Control Of Your Physical Assets
With Workcube Physical Asset Management, you can easily monitor
and control your physical assets, IT assets and motorized vehicles!
• Ensures that you have 100% control and supervision over all of your physical and IT
assets.
• Allows you to control all information related to your physical assets.
• Eliminates the disputes on the physical assets open for common use with reservation
system.
• Reduces your costs by allowing you to define your unused problematic and costly
physical assets.
• Allows you to make and control regular maintenance plans for your physical assets.
• Allows you to monitor the locations of your assets.
• Controls your IT assets, together with all other assets and configuration details.
• Allows you to control al information including the maintenance, mileage and fuel
control of your company vehicles centrally.
• Makes it possible for you to follow up the information such as warranty, maintenance
contract, insurance details and leasing contract of your assets effectively.
• Allows you to create a facility plan by relating your physical assets hierarchically with
each other.
Workcube Physical Asset Management
• What are the physical assets that
you have and what are their values?
• Where were they purschased or
leased?
• What is the deadline of their
leasing?
• Which softwares does your
computer use? ?
• Which vehicle of yours has the
most fuel consumption?
• Where is your physical asset now?
• Who is using?
is ability to answer instantly to
many similar questions like these.
Effective Physical
Assets Management

2. workcube®
Physical Asset Management Functions
(Physical Assets – IT Assets – MotorizedVehicles)
Physical Assets
1. Assets filtering by the branch,
supervisor, asset type, property type,
brand and model.
2. Keyword search through assets
3. Different types of property definitions
for the physical asset (renting, leasing,
etc.),
4. Record any kind of information related
to physical asset, (the purchase point
of the asset, date, purpose of use,
responsible individuals, registered
and user branch, brand, model, serial
number, and etc.),
5. Generate unlimited number of
categories for physical asset,
6. Record unlimited amount of physical
assets,
7. Open physical asset for common
use and reservation (Meeting room,
projector, tools and etc),
8. Record special IT information for IT
assets (Processor memory, etc.),
9. Define maintenance type and category
in unlimited amount and hierarchy,
10. Ability to plan and relate physical assets
hierarchically with each other,
11. Library tools classification and
recording,
12. Set a maintenance plan for physical
asset,
13. Record the outcomes of physical asset
maintenance,
14. Record documents related to the
physical asset (User guide, etc.)
15. Record physical asset maintenance
agreements and related documents
16. Physical asset warranty tracking,
17. Leasing agreements recording and
tracking,
18. Track all expenses related to physical
asset (integrated with invoice module),
19. Deactivate the physical asset,
20. Manage the physical asset requests for
purchase/ sales/return and change,
21. Ability to associate physical asset to
workstations,
Vehicle Tracking and Management
1. Vehicle search by the vehicle name,
branch, supervisor, vehicle type,
property type, license plate, brand and
model,
2. Record the general information of the
vehicle(Fixed asset number, license
plate, the purchase point of the vehicle,
date, purpose of use, responsible
individuals, registered and user branch,
brand, model, serial number, first KM,
fuel type, etc.),
3. Record the details of the rental cars
agreement, (Defining the rental fee,
payment period, leasing term, fuel and
maintenance costs)
4. Vehicle registration details recording,
5. Vehicle details and its history,
6. Vehicle kilometer recording and
control,
•Vehicle kilometer record in and out
of the work hours,
• Total vehicle kilometer recording,
• Obtain a document indicating
the cost of kilometer per vehicle,
individual, branch, work group in a
certain period of time,
7. Vehicle allocation recording and control,
•Vehicle allocation for individuals and
branches,
• Obtain a document indicating the
vehicle allocation per vehicle,
individual, branch in a certain period
of time,
8. Vehicle fuel recording and control,
• Record the cost of fuel oil
associated to invoice or receipt,
• Obtain a document indicating the
fuel oil cost per vehicle, individual,
branch, work group, fuel oil
company, fuel type,
• Track the encrypted fuel oil
consumption,
9. Vehicle accident/fine recording and
tracking,
• Accident/fine details and
documents recording,
• Obtain a accident/fine document on
vehicle, individual, branch, and the
type basis,
10. Instant access to the outcome reports
of the vehicle maintenance,
11. Vehicle demand management,
•Vehicle purchase/sales
demand recording and tracking,
•Vehicle change and return
requests recording and tracking,
• Set a price range for the vehicles
on sale,
•Vehicle sales recording and
documentation,
12. Monthly fuel reports on branch,
department, user and vehicle base,
13. Monthly kilometer reports on on
branch, department, user and vehicle
base,
Cost Management
1. Add costs related to the assets,
2. Record and manage all of asset repair/
maintenance and other related
expenses.
3. Search through the cost lists,

3. Maintenance Management
1. Add a maintenance plan to the physical
assets,
2. Monitor maintenance plans in a
certain period of time and/or by the
maintenance category and branch,
3. Daily, weekly, monthly, yearly periodic
maintenance tracking over the
maintenance calendar,
4. Add the maintenance results,
5. Associate the maintenance reports to
the invoice,
6. Associate the maintenance reports to
the insurance payment(Policy number)
Supplier Management
1. Record active/potential corporate
member (supplier)
2. Record and track all the general, official
and contact information of the supplier,
3. Add a branch to the supplier,
4. Independent contact information and
branch manager input to each branch,
5. Monitor the employees of the branch,
6. Record special notes for the branch,
7. Add unlimited number of employees,
8. Separate branch, department and
contact information input for each
employee,
9. View all the agreements with the
supplier,
10. Record and update all the bank
accounts of the supplier,
11. Record and track all the notes related
to the supplier,
12. Record and track all the documents
related to the supplier,
Communication
1. Web based instant message system,
2. Web based chat system.
3. Address book.
4. Correspondence address
(Purchase request, memo)
Reporting
Upon your needs and requests,
multi-dimensional physical assets reports,
If you feel you need other functions while managing your enterprise we highly recommend that you
check other Workcube Modules and Functions. Remember! You can add these modules and functions
to the Workcube Physical Asset Management Solution and use it fully integrated.
workcube®
Katip Salih Sokak. No: 24, 34718 Koşuyolu - İstanbul Tel: 0216 428 39 39 (pbx), Fax: 0216 428 39 07,
workcube@workcube.com www.workcube.com