Computerized Maintenance Management Systems (CMMS) programs help organizations improve maintenance efficiency and cost control by eliminating paper-based systems. They provide features like preventive maintenance scheduling, automatic work order tracking and status updates, inventory control, and predictive maintenance analysis. Implementing a CMMS can help maintenance departments shift from reactive to preventive maintenance to reduce downtime and costs, capture employee knowledge, and ensure documentation for liability protection.

1. Computerized Maintenance Management Systems
CMMS Programs have the features you need to get the job done with maximum ease. These programs
have many benefits to the different types of industries we cover. But what’s really important is what
that means to you on a day-to-day basis—less stress, less downtime, more time for actual work, plus the
peace of mind that comes from knowing you’re in control.
Benefits
•Improve efficiency and cost control while by eliminating a paper-based system…and measure
performance at the same time.
•Keep departments organized and work flowing smoothly with easy-to-use preventive maintenance
scheduling, balancing, and automatic reminders.
•Process and track work orders with a single click for automatic status updates.
•Use tool crib management capabilities to facilitate tool sharing, tracking, and accountability.
•Maximize uptime and minimize stock costs with spare parts inventory control that ensures you have
the right part at the right time.
•Improve productivity and reduce downtime with integrated predictive maintenance that does
automatic performance trending and analysis.
•Utilize life cycle and vendor analysis capabilities to help extend equipment life and make good
repair/replace decisions.
•Capture invaluable employee knowledge of equipment and maintenance procedures.
•Update and access information via handheld technology when away from the office. .
•Quick work order creation and history tracking for managing workflow, staff, outside vendors, and
building maintenance costs.
•Handle peak/valley event scheduling with ease
•Manage workflow staff, outside vendors and maintenance costs with quick work order creation and
detailed history tracking. .
•Protect your facility against liability claims with clear documentation of maintenance.

2. What is CMMS?
Computerized Maintenance Management Systems provide a way for companies to track equipment and
inventory assets, detail when and how work orders are to be performed in maintaining those assets, and
accumulate all of the associated costs for labor, materials and tools.
Who needs CMMS?
•Maintenance Departments of Large Organizations
•Help Desks / Call Centers
•IT Departments
How Can CMMS Save Money? Most large corporations cannot remain competitive without an
automated maintenance system.
•Eliminates the nightmare of paperwork. Companies still tend to print out work orders for the
maintenance personnel for convenience, but the software can organize these records and make lost
work orders a thing of the past.
•Helps maintenance departments move from doing corrective maintenance to preventive maintenance
which not only keeps the organization running more smoothly, but impacts safety and quality of life.
Generally, it is much less expensive to maintain something than it is to fix it after it breaks. It also
extends the life of the equipment.
•Makes work force more efficient. It helps workers plan their efforts. They spend less time tracking their
work and more time fixing equipment. If each worker saves an hour every day (which is typical), the
savings for a large maintenance department can be in the hundreds of thousands of dollars.
•Produces a variety of automated reports that can be analyzed to increase efficiency in these areas:
1. Reduce obsolete inventory materials (it costs money to store materials/parts that are no
longer needed for maintenance)
2. Reduce the amount of material that has to be stored to do maintenance (it’s easier to
reorder more often when its automated, thus lowering balances)
3. Track costs for materials from different vendors
4. Monitor efficiency of personnel
5. Look for ways to improve processes through standardization and repetition
6. Automatically produce compliance reports (for example, to meet certain government
standards for safety)