A work plan typically includes key items like schedule, timing, tasks, resources, milestones and contingencies. It outlines the steps needed to complete a project on time. For example, a video project work plan may include research, planning, filming, editing and review stages with estimated durations and resource needs. It is important to include contingencies in a work plan to allow for potential delays or extra costs from issues that may arise during the project. A Gantt chart is a common type of work plan that uses a bar chart to visualize tasks, timelines and dependencies in a project schedule.

1. Work plans

2. Lesson Goals
MUST - be able to understand the main components of a
work plan
SHOULD - be able to complete a plan based on the client
brief
COULD - Understand the different work plans that can be
used
KEY WORDS: Schedule, Timing, Planning.

3. What goes on a work plan?
Think about the sample plans from last lesson…

4. Work Plan
A typical work plan could include the following items:
#contingency
#work #plan
Understand the main components
of a work plan.
Catering, power supply,
personnel, hardware, software
Filming start date,
broadcast target date
Arranging catering,
agreeing budget
Editing the script,
hire camera equipment
Mind mapping, research audience,
visualisation, storyboard, script
Client deadlines,
time allocated for research

5. A type of work plan is a Gantt chart
A Gantt chart is a document that is used to organise a
project. It outlines the tasks by which the company plans to
complete a quality project within a given amount of time.
Gantt Chart
Understand the main components
of a work plan.

6. Examples
Glue the example work plan into your books and
annotate them while considering the following questions:
What type of work plan is this?
Good points?
Bad points?
Understand the main components
of a work plan.

7. What could go wrong?
Think about potential problems with a plan…

8. Task Duration Resources
RESEARCH
Research video technique 1 hour Computer, Internet, Keyboard, Mouse
Research existing videos 1 hour Computer, Internet, Keyboard, Mouse
PLAN
Plan initial ideas for video 30 mins Computer, Microsoft Word, Keyboard, Mouse
Create a storyboard 30 mins Pen, pencils, paper, coloured pencils
List equipment needed 30 mins Computer, Microsoft Word, Keyboard, Mouse
Target audience analysis 1 hour Computer, Survey Monkey, Keyboard, Mouse
CREATE
Record video footage 2 hours Video Camera, Audio, Actors, Props
Import footage to computer 30 mins Video Camera, Computer, Adobe Premiere
Review video footage 45 mins Computer, Monitor, Media Player
Edit video footage 2 hours Computer, Adobe Premiere, Headphones
Add titles to video 10 mins Computer, Adobe Premiere, Keyboard, Mouse
Add music to video 5 mins Computer, Adobe Premiere, Keyboard, Mouse
Export final video 30 mins Computer, Adobe Premiere, Keyboard, Mouse
REVIEW
Test the video 30 mins Computer, Microsoft Word, Keyboard, Mouse
Get feedback from client 1 hour Video, Meeting with client
Review the video 2 hours Computer, Microsoft Word, Keyboard, Mouse
Recording video footage
may suffer delays:
• Bad weather
• Actors ill or missing
• Location not available
Editing video footage may
cause delays because:
• Takes longer than expected
• Equipment failure
Recording video may also
incur some extra costs:
• Additional equipment hire
• Extra staffing requirements

9. Contingencies
Sometimes parts of a project won’t go exactly according to plan and this
is when Contingencies are used. The three main reasons are:
Allows for more time
in case of delays
Allows for extra costs
such as equipment costs
Such as bad weather affecting the
production or people not turning up
Understand the main components
of a work plan.

10. Your Task
Describe the key elements of a Work Plan.
Explain the use of contingencies.
Create a sample Gantt Chart including
 Tasks
 Activities
 Work flow
 Timescales
 Resources
 Milestones
 Contingencies
Understand the main components
of a work plan.