Handouts of Officepal Webinar: Get Your Job Description Right: Five Simple Steps to Develop a New and Improved Job Description - A Training by Julie Perrine – Administrative Expert, Author and Founder & CEO of All Things Admin. Check out this link (https://officepal.com/pd?dId=1385) for more information about this webinar.

1. Officepal.com Thought Leaders Webinar Series
Get Your Job Description Right:
5 Simple Steps to Create a New
and Improved Job Description
Presented by:
Julie Perrine, CAP-OM, MBTI Certified
Founder & CEO
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
The IYOTSA charter reads:
"Every Administrative Professional, EA, Secretary, Management
Assistant, Personal Assistant – whatever the title – anywhere in
the world will:
Have a job description that accurately depicts the role
you are doing
Receive investment in your personal development whether
this is in terms of money or time to participate.
Have the opportunity to network with your peers."
Tweet About Today’s Webinar!
#IYOTSA2014
@ProceduresPro
@OfficepalHQ
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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2. Officepal.com Thought Leaders Webinar Series
Today’s Agenda
What You Need to Know Before You Begin
Why a Current Job Description Is Important To
Your Career
5 Simple Steps To Creating Your New &
Improved Job Description
How to Fast Track Your Job Description
Development
Resources to Support You
What You Should Know
Before You Begin
Requires time, thought, effort
No standard template exists
H.R. department requirements vary
Implementation may take time
Strongly linked to your
administrative procedures
Job Description Importance
Required for
recruitment
Describes the position
for new candidates
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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3. Officepal.com Thought Leaders Webinar Series
Job Description Importance
Defines your role
Outlines your
accountability
Clarifies and sets
expectations of
your position
Job Description Importance
Measuring job performance
(annual performance reviews)
Promotes equitable pay and job
classifications
Provides context for training and
development requests
Facilitates career progression and
succession planning
5 Simple Steps to Creating a
New and Improved Job Description
Step 1: Take inventory.
Step 2: Complete a self-assessment.
Step 3: Describe your current job.
Step 4: Create your new job description.
Step 5: Discuss your new job description with your
executive or HR department.
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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4. Officepal.com Thought Leaders Webinar Series
Step 1: Take inventory.
www.AllThingsAdmin.com/IYOTSA
Step 2: Complete a self-assessment.
What is your current role?
What is your ideal role?

Where do you want to be in 6 months?
12 month? 2 years? 5 years?
What do you need to do to get there?
List all education and training.
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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5. Officepal.com Thought Leaders Webinar Series
How to Fast-Track it!
Start with your
current job
description
Ask H.R. for a job
description template
to follow
Step 3: Describe your current job.
Professional Summary Statement
Responsibilities
Accomplishments
Other Experience




Leadership positions
Skills and abilities
Honors and awards
Areas of expertise
How to Fast-Track it!
Review job postings online
Review job descriptions online
Do specific Google keyword searches:





Administrative assistant
Executive assistant
Job description
Samples or templates
Use industry or
country specific terms
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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6. Officepal.com Thought Leaders Webinar Series
Step 4: Create your new job description.
Title
Location
Who it reports to
Classification / supervisory role
Position summary
Primary responsibilities
Other expectations
Step 4: Create your new job description.
Educational requirement
Experience requirement
Professional certifications / licenses
Core competencies
Knowledge, skills, abilities
Physical demands
Work environment
How to Fast-Track it!
Ask colleagues in other
companies to share
theirs with you
Leverage your social
networks

Use hashtag
#IYOTSA2014
when you ask
others for help
with this
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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7. Officepal.com Thought Leaders Webinar Series
Step 5: Discuss your new job description
with your executive or H.R.
Prepare for the meeting

Format and finalize the job description
Schedule the meeting

Send a copy for advance review
Hold the meeting

Take all materials with you
from steps 1-4
Step 5: Discuss your new job description
with your executive or H.R.
Identify next steps
Implement the new job description
What if you don’t get the
response you want?
Respectfully listen to the reasons why
Ask again in a different way or at a different time
Ask how you CAN help make it possible (brainstorm
possibilities)
Ask what is possible if this is not
Ask when it may be possible, if not now
Ask what you can do to improve the way you’re asking
Don’t give up! It may be “No – not right now,”
and NOT a “No – never.”
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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8. Officepal.com Thought Leaders Webinar Series
“You don’t get what you don’t ask for.”
~ Julie Perrine
“What you don’t ask for stays the same.”
~ Unknown
Recommended Resources
Free template downloads:
www.AllThingsAdmin.com/IYOTSA
More about IYOTSA:
http://www.executivesecretary.com/Article/?Article=485
More about PAFSA:
http://www.pafsa.co.za/index.asp?mid=89&mid2=292
More about Officepal:
https://officepal.com/about
Tweet About Today’s Webinar!
#IYOTSA2014
@ProceduresPro
@OfficepalHQ
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
8

9. Officepal.com Thought Leaders Webinar Series
Connect with us online!
Visit our website! www.AllThingsAdmin.com
Become a FAN of All Things Admin!
www.Facebook.com/AllThingsAdmin
Follow Julie Perrine!
www.Twitter.com/JuliePerrine
www.Twitter.com/ProceduresPro
Connect with Julie Perrine!
http://www.linkedin.com/in/julieperrine
© 2014 Julie Perrine International, LLC
www.AllThingsAdmin.com
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