This document summarizes a workshop on web tools for administrators. The workshop was held by JISC Netskills at Newcastle University for staff members to share tips and tools for their work. Attendees participated in discussions and activities to learn about useful free online tools from surveys to scheduling. They provided feedback that the workshop was insightful for finding new tools and sharing knowledge. The document promotes continuing this sharing through a Diigo group and mailing list to build an ongoing community of practice among administrators.

1. www.netskills.ac.uk
Web Tools for Administrators
Lisa Vincent

2. Web Tools for Administrators
Web Tools
How & where we work online
What we do
What we use
What we achieve
© JISC Netskills 2012

3. Web Tools for Administrators
For Administrators
 Nothing for us already
 Community of Practice
 Share what we know
 It’s personal
© JISC Netskills 2012

4. Web Tools for Administrators
Benefits
© JISC Netskills 2012

5. Web Tools for Administrators
The Project
 Newcastle University Staff
Development Unit
– 1yr accredited course
– Staff (D-E grades)
– Workshops
– Project
– Report
– Portfolio
© JISC Netskills 2012

6. Web Tools for Administrators
Goals
 Tips & Tools
– Relevant
– Free & easy to use
– No in-house solution available
 Sharing & Exchange
– Share what we know
– Realise breadth of knowledge
– Build a Community of Practise
© JISC Netskills 2012

7. Web Tools for Administrators
Workshops & Activities
 Survey
 Training
© JISC Netskills 2012

8. Web Tools for Administrators
Feedback
I can see that I could use The group members
it personally, within the had lots to share Could potentially
admin team and across streamline some
the Unit as a whole processes in the
office
It gave an insight
Really enjoyed this into some of the
workshop - it was other tools
different, and certainly available I liked the sharing
mind-opening of ideas
© JISC Netskills 2012

9. Web Tools for Administrators
Over to you…
© JISC Netskills 2012

10. Web Tools for Administrators
Sharing Resources
 Write down your solution on a post-it note
 If someone else in the group suggests the same
tool put a dot on it
– (Add an extra dot for each person who suggests it)
 If someone isn’t familiar with the tool you have
suggested, spend a few minutes explaining
what it is
 Pass your scenario (& suggestions) onto the next
table
© JISC Netskills 2012

11. Web Tools for Administrators
I need to plan a meeting with a
group of contacts, they are not
based at my organisation. How
can I check their availability on
a set of given dates?
© JISC Netskills 2012

12. Web Tools for Administrators
I want to create a survey – is
there something (free) online
that can help with this?
© JISC Netskills 2012

13. Web Tools for Administrators
I need a crash course in writing
publicity emails – can anyone
suggest where to start?
© JISC Netskills 2012

14. Web Tools for Administrators
Does anyone know where I can
find useful templates for
creating: Timelines, Managing
Time based tasks (Gantt Charts)
and To do lists
© JISC Netskills 2012

15. Web Tools for Administrators
We hold an annual conference
every year, I’m fairly new to it.
Does anyone have any top
tips/management tools they’d
recommend?
© JISC Netskills 2012

16. Web Tools for Administrators
I often have lots of reports to
read, but not enough time. Can
anyone suggest anything to
help?
© JISC Netskills 2012

17. Web Tools for Administrators
Does anyone know where I can
find any good (free) materials to
teach myself how to use [insert
product here]?
© JISC Netskills 2012

18. Web Tools for Administrators
I have 2 part time jobs (working
from the same office), 2days +
3days. I want to record the time
I spend on each part time job.
© JISC Netskills 2012

19. Web Tools for Administrators
How can I contact other people
working across my area of
expertise in Admin?
© JISC Netskills 2012

20. Web Tools for Administrators
Review
 Any new stuff?
 Any "reclassified" – new way to use existing tool?
© JISC Netskills 2012

21. Web Tools for Administrators
Sharing & Exchange
 We all have something to
contribute
 What do we do with the
outputs from this session?
© JISC Netskills 2012

22. Web Tools for Administrators
I’ve got a collection of websites
& resources which I’d like to
keep, but easily accessible (to
me & my colleagues) How can I
do this?
© JISC Netskills 2012

23. Web Tools for Administrators
Sharing & Exchange
© JISC Netskills 2012

24. Web Tools for Administrators
Sharing & Exchange
http://www.jogtheweb.com/run/QuzcZiEQZydN/Web-Tools-used-by-AUA-Forum-members
© JISC Netskills 2012

25. Diigo Group:
http://groups.diigo.com/group/web2_admin

26. Web Tools for Administrators
How to get involved
Diigo Group:
http://groups.diigo.com/group/web2_admin
JISCMail mailing list:
WEBTOOLS-ADMIN@JISCMAIL.AC.UK
© JISC Netskills 2012

27. Web Tools for Administrators
Professional Behaviours?
 Connect with people
 Share Best Practise
 Using Resources
 Benefits for everyone
© JISC Netskills 2012

28. Web Tools for Administrators
Summary
 We all have something to contribute
 We are all on the same side
 Let’s share what we know
 Build a network of support
 Shy bairns get nowt
© JISC Netskills 2012

29. Web Tools for Administrators
How/Where to find me:
JISC Netskills
Newcastle University
Newcastle upon Tyne
NE1 7RU
0191 222 5000
Email: Lisa.Vincent@newcastle.ac.uk
Twitter: @loopygirl
© JISC Netskills 2012

30. Web Tools for Administrators
Photo Credits
 Slide 2
– ‘Businessman on beach with laptop’ provided by
http://office.microsoft.com
 Slides 3, 5, 7, 9, 20, 21
– JISC Netskills workshop attendees ‘Web Tools for
Administrators’ Jan 2012 © JISC Netskills
 Slide 27
– AUA CPD Framework at www.aua.ac.uk
© JISC Netskills 2012

31. www.netskills.ac.uk
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