In response to the coronavirus (COVID-19) National Emergency Declaration, the United States Department of Homeland Security (DHS) announced temporary modifications to the Form I-9 Employment Eligibility Verification process and enforcement actions. Changes range from remote verification to E-Verify’s indefinite response extensions. In this webinar on-demand, you will learn more about these updates as well as how you can participate in the free Smart Form I-9 and E-Verify program. During the webinar, SmartERP covers ADP integrations, however, there is value in the Form I-9 and E-Verify modifications information for all organizations, regardless of their ERP applications.

1. Remote Form I-9 and E-Verify
during COVID-19
Overview and demo

3. Which Version of ADP/ERP?
A. ADP Enterprise HR
B. ADP Vantage HCM
C. ADP Next Gen HCM
D. ADP Workforce Now
E. Other ADP
F. Other ERP

5. How many hires do you process
each year? ( Single Choice)
A. 1 – 249
B. 250 – 500
C. More than 500

6. Lewis Hopkins
Senior Applications Consultant
Lewis has been working in the field of Governance, Risk and Compliance for the last 12 years, providing solutions and
guidance to over 200 organizations. He is a Board Member of the Governance, Risk and Compliance User Group and
speaks regularly at industry events.
Today’s Presenter

7. Peter Parks
Chief Operating Office – Talent Procurement
Over 20 years of experience in the software and staffing industries. One of the product and operations pioneers of VMS,
Peter led the design of Manpower’s first VMS offerings (UltraSource and DirectSource) and served as Manpower’s Global
Product Manager until 2004. In that role he led the establishment of Manpower’s partnership with PeopleSoft –
outsourcing their VMS R&D. Recognizing the need for independent enterprise-class VMS solutions, he co-founded
Provade, Inc. which merged with SmartERP in 2018. In his tenure at Provade/SmartERP, Peter managed the expansion of
our VMS customer base into over 60 countries. Peter is a graduate of Marquette University.
Today’s Presenter

8. How is the current climate affecting your hiring
plans over the next 12 months? ( Single Choice)
A. Our hiring plans have not changed
B. Our hiring plans are increasing over the next 12 months
C. Our hiring plans are decreasing over the next 12 months

9. COVID-19: Form I-9 Physical Document Review Flexibility
On March 20, the Department of Homeland Security (DHS) and U.S. Immigration and Customs Enforcement
(ICE) announced flexibility in complying with requirements related to Form I-9, due to COVID-19
• Applies only to employers and workplaces that are operating remotely and employers must provide
written documentation of their remote onboarding and telework policy for each employee. This
burden rests solely with the employers.
• Employers must inspect the Section 2 documents remotely and obtain, inspect, and retain copies of
the documents, within three business days for Section 2
• Enter “COVID-19” in the Section 2 Additional Information as reason for physical review delay
• Within 3 days of normal operation resumption, physically inspect documents with the employee
present
• Write “documents physically examined” with the date of inspection to the Section 2 Additional
Information field on the Form I-9, or to section 3 as appropriate
These provisions may be implemented by employers for a period of 60 days from March 20, 2020 OR within
3 business days after the termination of the National Emergency, whichever comes first.
Please see the I-9 Central and the ICE news release for additional information.

10. COVID-19: Form I-9 Physical Document Review Flexibility
Topic: Form I-9 Physical Document Review for Section 2
Employers and workplaces that are operating remotely may follow the DHS news release that announced
flexibility in requirements related to Form I-9. Additional guidance can be found at our Q&A webpage.
Topic: Renewal of List B Identity Documents
Because many areas are under stay-at-home orders due to COVID-19 and some online renewal services have
restrictions, employees may experience challenges renewing certain List B documents. DHS has issued a
temporary policy regarding expired List B identity documents used to complete Form I-9, Employment
Eligibility Verification. More information can be found at I-9 Central What’s New.
Topic: Form I-9 Completion by Non E-Verify Agricultural Employers of Certain H-2A workers
On April 20, the Department of Homeland Security published a temporary final rule to amend certain H-2A
requirements to help U.S. agricultural employers avoid disruptions in lawful agricultural-related employment
during the coronavirus (COVID-19) public health emergency. The temporary final rule expires on August 18,
2020. See more information at the H-2A Temporary Agricultural Workers page.
Topic: E-Verify Extended Timeframes to take action to resolve Tentative Nonconfirmations
E-Verify is extending the timeframe to take action to resolve certain Tentative Nonconfirmations (TNCs) due
to SSA and other office closures to the public. See E-Verify What’s New.

11. Resources
• I-9 Central What’s New
• E-Verify What’s New
• DHS News Release of March 20th
• Temporary I-9 & E-Verify Policy changes due to COVID
• Form I-9 and E-Verify webinars
• Call (888) 464-4218 with any I-9 or E-Verify questions
Mon-Fri, 8:00am-5:00pm

12. How do you handle your Form I-9
Process today? (Single Choice)
A. Manual paper-based
B. Semi-automated (part of the process is digital)
C. Fully-automated with a digital solution

13. Smart Form I-9/E-Verify
• Electronic I-9 and (optional) E-Verify
• Invite New Hires and Reverifications to complete their I-9
• You and your team complete section 2 (and 3 if needed)
• Section1 information automatically ported over to E-Verify
without re-keying
• Full data validation
• Secure vault for your I-9s
• Security and Masking of confidential information
• Includes COVID compliant updates

14. Smart Form I-9/E-Verify Updates
• Relaxation of List B ID/License expiration date validations
to support COVID-19 Shelter-in-place​
• Automatic extension​
• Receipt Hold​
• Notating delay in the physical inspection of the
documents because of Shelter-in-place and picking up to visually
inspect when business is normal
• Adding a new (optional) activity for NewHire and I-9
Admin regarding changes that are going into effect because of
COVID-19

15. Smart Form I-9/E-Verify Program Details
Onboard new hires electronically and remotely, save time and manage compliance
by replacing your traditional paper process, especially during COVID-19 Restrictions
FREE 90-Day Use of Applications
• FREE 90 Days Use of Applications
• Includes Smart Form I-9 and E-Verify
• E-Verify requires customer to have DHS account
• Indicate Interest by June 15th
• *Program will run from June 22nd – September 25th, 2020
• Option to continue use of system beyond free 90-Day usage
* Active invites available to users until October 2nd, 2020
Free Program valid for US only

16. Smart Form I-9/E-Verify Program Announcement
FREE 90-Day Use of Applications
• Simple and intuitive cloud-based software —nothing to install
• Ensure compliance with the latest Form I-9 changes, including COVID-19
support
• Simplified auditing of Form I-9 information and reduced workloads
• Integrated workflow and dashboards to simplify business process
• All documents stored and searchable in one place
• Ensure timely re-verifications through alerts
• Eliminate SSN mismatch errors
• Receive instant E-Verify results
• *Customizable remote hiring automation features
• *Eliminate errors through integration with your HR or recruiting systems
• *Full integration with Smart Onboarding
* Available with paid subscription

17. ADP Marketplace

18. Smart Form I-9 and
E-Verify Demo

19. How To Get Started
• No charge, no commitment – FREE!
At the end of the free trial:
1. Do not continue
• We will give you all transactions in easy, secure download
• You retain access to records in our system for 90 days
• We will purge all data after 90 days
2. Continue with same configuration
• Activate agreement with discounted pricing via the system
3. Continue with enhanced implementation
• Call us

20. Smart Form I-9
and E-Verify
Integration
(Option 3)

21. Smart Form I-9 and E-Verify Integration (Detailed)
Integration with Smart Form I-9
and E-Verify

22. Which option?
A. Just Smart Form I-9 (Free)
B. Both Smart Form I-9 and E-Verify (Free)
C. Smart Applications with Smart Onboarding

23. A. Just Smart Form I-9 (Free)
B. Both Smart Form I-9 and E-Verify (Free)
C. Smart Applications with Smart Onboarding ($)
D. Full Suite with HR Integration ($)
E. Full Suite with HR Integration plus other apps ($)
F. Not Sure?
Use the question feature in your Zoom application