Reconnect Envision Learn about how your organization can automate and streamline the Form I-9 and E-Verify processes from within your PeopleSoft. Learn how you can integrate your Form I-9 process and easily complete the E-Verify process with Department of Homeland Security (DHS), from within PeopleSoft. You’ll no longer need to log into the DHS E-Verify website and manually enter a new hire’s data again for verifying employment authorization.

1. Presented by:
Session ID
E-Verify for PeopleSoft
Streamline and Automate Your
Employment Authorization
Process
Doris Wong, Smart ERP Solutions, Inc.
SmartERP Mini-Series 4/29/2021 1:45pm EST

2. • 30+ years in management, strategy,
development and consulting in HCM/ERP
business applications
• 25+ years working with PeopleSoft Applications
and Technology
• Former Group Vice President and General
Manager for PeopleSoft
• CEO @ SmartERP
PeopleSoft RECONNECT Envision 2
About Your Presenters – Doris Wong

3. Agenda
• Form I-9 – Employment Eligibility
• Integrated E-Verify with Department of Homeland Security for
PeopleSoft
• Q & A via Chat or Contact Me
PeopleSoft RECONNECT Envision 3

4. General High Level Recruiting Process Flow
Create Job
Opening
Collect Applicant
Data
Manage Applicants
• Screen Applicants
• Route Applicants
• Interview Applicants
Make Offers Hire Applicants Engage Employees
90%+
Pre-boarding Onboarding Engage
EMPID
Created

5. New Hire Sample (Pre)Onboarding Process
Onboarding
Invitation
Welcome,
Culture,
Buddy
Program,
New Hire
Information
Forms I-9
Payroll,
Taxes, W-2,
Unlimited
Policies &
Benefits Info
Videos,
Self-
Training,
Surveys,
NEO
New Hire’s
HR Tasks
including
I-9 & E-
Verify
Automatic
Updates to
PeopleSoft
Theodore Piccolo
Residence: CA
Works: CA
Full-time
Executive VP
Leticia Marcus
Residence: NJ
Works: NY
Part-time
Manager - IT
Francis Jung
Residence: AZ
Works: CA
Part-time
Manager - Finance
Mark Smith
Residence: OR
Works: CA
Full-time
Staff - IT
S
t
a
r
t
D
a
t
e
90%+
Pre-boarding Onboarding
EMPID
Created
Person
Job
Position
Payroll
W-2, I-9
Emergency Contact
Self-Identification
Before
Start
Date

6. I-9 and E-Verify

7. Completing Form I-9 Employment Eligibility
Form I-9 Completion Pre-board
Period
(not hired
in PSFT
yet)
Must be
Hired in
PSFT
(EMPID)
Form I-9
Integrated
with E-
Verify
E-Verify
Integrated
with
PeopleSof
t
Comments
Paper Form I-9
• Manual E-Verify with DHS
PDF Fillable Form I-9
• Manual E-Verify with DHS
PeopleSoft Employee Self-
Service (ESS)
• Manual E-Verify with DHS
Smart I-9/E-Verify
Options:
• On-premise add-on within
PeopleSoft
• SaaS Cloud integrated with
PeopleSoft
Other Third Party Providers
for I-9/E-Verify
(Talx, Equifax, Guardian,
Fragomen, ADP, etc.)
PeopleSoft RECONNECT Envision 7

8. Form I-9
Employment Eligibility Verification
Section 1
Completed by
New Hire via PSFT ESS (EMPID)

9. Form I-9
Employment Eligibility Verification
Section 2
Completed by
“HR Administrator” via PSFT MSS

10. Form I-9
Employment Eligibility Verification
Section 3
Completed by
“Administrator”
Work Authorization Expiry, Rehires within 3 years and
Name Corrections

11. E-Verify with Department
of Homeland Security
through integration from
within PeopleSoft HCM

12. Smart E-Verify with Department of Homeland Security
 Automatically submits new hires personal information to E-Verify without having to re-
key all information into DHS E-Verify website once Form I-9 Sections 1 and 2 have been
completed in delivered PeopleSoft through ESS/MSS / PeopleSoft Onboarding.
 Avoids data entry errors manually keyed into DHS E-Verify website
 Checked against databases at Social Security Administration and U.S. Citizenship and
Immigration Services
 Verification of citizenship performed
 Verification valid Social Security Number is provided
 Automatically provides back Employment Authorized and Creates/Closes E-Verify Case
with DHS
 E-Verify is managed by the Department of Homeland Security (DHS)

13. Smart E-Verify Case Management
 98%+ should be “Employment Authorized” – automatic case closure
 Exceptions for non-Employment Authorized creates 90% of the work with additional processing
and case management required
 Pending Referral: Tentative Non-Confirmation (TNC) Processing
 Department of Homeland Security (DHS)
 Social Security Administration (SSA)
 Other E-Verify Results
 Photo Mismatch
 Scan and Upload
 Re-Verification Processing
 Referral Notices Generated (English and Spanish)
 For PeopleSoft ESS/MSS Users: FormI-9 Errors and DHS Data Errors
 Management of DHS E-Verify Cases from within PeopleSoft including continuous polling of DHS
E-Verify Case Status within Smart E-Verify

14. New Hire Completes Form I-9 Section 1 following USCIS Process

15. New Hire: Uploads Work Authorization Documents

16. HR Completes Form I-9 Section 2
PeopleSoft RECONNECT Envision 16

17. Seamlessly Integrated to DHS for E-Verify using Form I-9 Data

18. Seamlessly Integrated to DHS for E-Verify – “Happy Path”

19. Seamlessly Integrated to DHS for E-Verify – Tentative Non-Confirmation

20. Seamlessly Integrated to DHS for E-Verify – Tentative Non-Confirmation

21. Seamlessly Integrated to DHS for E-Verify – Tentative Non-Confirmation

22. Seamlessly Integrated to DHS for E-Verify –Final Non-Confirmation

23. Seamlessly Integrated to DHS for E-Verify – Manual Review

24. Seamlessly Integrated to DHS for E-Verify: Detailed Case Management

25. E-Verify DHS Status
• Employment Authorized / Automatic Case Closure
• Pending Referral / Referral
• Final Non-Confirmation
• Case Closed
• Photo (Mis)Matched
• Scan and Upload
• Employee Duplicated Case
• Queued
• Close and Submit
• Manual Review
PeopleSoft RECONNECT Envision 25

26. Reporting and Dashboards with Drilldowns – New Hires & I-9 Insights

27. Reporting and Dashboards with Drilldown – Work Assignments

28. Reporting and Dashboards with Drilldown – I-9 Compliance

29. Contact me:
Session ID:
Q & A thru Chat
To Learn More About
Smart E-Verify and Automating HR’s Role
for PeopleSoft
Doris Wong
doris.w@smarterp.com
(925) 699-0832
SmartERP Mini-Series 4/29/2021 1:45pm EST

30. Save the date!
4 jam-packed days of
practical deep dive
PeopleSoft digital learning
October 4 - 7, 2021
questoraclecommunity.org/reconnect
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