UKSG Conference 2017 Breakout - Licensing for additional users and partner organisations: finding your way through the maze - Ruth Dale
•Download as PPTX, PDF•
0 likes•237 views
Libraries are increasingly being called upon to extend access to their online resources to users beyond their core constituencies. Every institution has its own unique arrangements, but they all raise similar questions for the library: are these users included under our existing licences or are separate ones needed? Will we have to pay more, and if so, how much? Where can I go for advice? Learn about the guidelines Jisc Collections has developed, and hear from two librarians who have successfully implemented their own solutions: Anna Franca on KCL’s work with an NHS Trust and Ruth Dale on Nottingham’s overseas campuses.
Recommended
Recommended
More Related Content
What's hot
What's hot (20)
Similar to UKSG Conference 2017 Breakout - Licensing for additional users and partner organisations: finding your way through the maze - Ruth Dale
Similar to UKSG Conference 2017 Breakout - Licensing for additional users and partner organisations: finding your way through the maze - Ruth Dale (20)
More from UKSG: connecting the knowledge community
More from UKSG: connecting the knowledge community (20)
Recently uploaded
Recently uploaded (20)
UKSG Conference 2017 Breakout - Licensing for additional users and partner organisations: finding your way through the maze - Ruth Dale
- 1. 1UKSG 2017 The overseas maze: licensing e-resources for users registered outside the UK Ruth Dale – Senior Librarian, Resource Acquisitions University of Nottingham ruth.dale@nottingham.ac.uk
- 2. UKSG 2017 2 content outline • Nottingham background and facts and figures • “Authorised” users – who, where, what? • Sources of information about users • How – technical challenges • Pricing models for additional fees • Liaison with colleagues overseas
- 3. UKSG 2017 3
- 4. UKSG 2017 4 University of Nottingham campuses • UK 32k student fte approx • Malaysia, Since 2000, 4800 fte approx • China, Since 2005, 6200 fte approx. Staff overseas – mix of local and long-term secondment Students – can alternate campus Library in each location – largely local staff, some shorter term secondments E-resources – licensed with main UK agreement if at all possible
- 5. UKSG 2017 5 Who, where, what (and how) • Where are the users, and what is their status – Distance Learners, at an overseas campus, taught by partners? – Can you keep a list updated to attach to renewals/orders? – Who can you network with locally to update? • What numbers involved? – Very small numbers, need to identify/list may have no impact on pricing • What do they need - prioritise access to key resources? – Get in early in planning process (challenging)
- 6. UKSG 2017 6 • HESA The Aggregate offshore record is collected in respect of students studying (to date) wholly outside the UK who are either registered with the reporting provider or who are studying for an award of the reporting provider… https://www.hesa.ac.uk/collection/c16052/introduction
- 7. UKSG 2017 7
- 8. UKSG 2017 8 How - technical setup • Three of everything: SFX, Metalib, Primo, library catalogue, Shibboleth, IP ranges … • WAYF? • Usage data…
- 9. UKSG 2017 9 How might we price it – let me count the ways… • Purely on total FTE, Flat rate for each site, Subject FTE, Usage-based – ie include them, but monitor usage and retain right to price later, Bespoke negotiated add-on fee • Who negotiate with – CAN it be done from the UK? • Publisher policies on regional licensing already?
- 10. UKSG 2017 10 Communication Challenges : • Time differences/geographical distance • Understanding the problem – and who reports it! • Building and maintaining relationships remotely Solutions: • Emails • Skype/Lync • Meetings with colleagues on site visits • Group video conferencing sessions
Editor's Notes
- Two campuses overseas – Ningbo in China (same region as Shanghai), Kuala Lumpur in Malaysia
- Fairly large overseas campuses, mature. Print resources bought locally – via agents in the case of China E-resources negotiated from the UK wherever possible as part of our agreements Main academic publishers – all set up US Societies – was a problem, but in recent UK Societies – not good Publishers where included? Publishers/suppliers where not? General scale 100+ resources NOT 170+ are
- How as well – more later! Where and what comparatively easy for me with three campuses – data available on a portal internally (just numbers and campus) Users on any distance learning course will generally be registered with your UK site, and regarded as “authorised”. You may still have technical issues. Much easier if you start to add in automatically to all renewals Key resources – library colleagues overseas/course leaders should help with prioritisation
- The people at your University who complete your HESA return may be the best place to start. Publishers mention using these statistics themselves to confirm FTE for UK students – maybe this will be agreed to be the equivalent for overseas?
- Nottingham – central planning unit. Senior library mgmt. SHOULD find out about new courses/campuses etc
- Our local identity setup was not specifically arranged to fit in with library access and/or Shibboleth, but it does enable relatively tight control. You must have some way of excluding these users where they are not permitted access Until this year we also still had classic Athens in China and Malaysia Shibboleth – not all publishers can easily cope with three Shibboleth identities for a single agreement – huge thanks to those who have worked with us to crack that! Usage data – mostly, despite authentication setup, standard COUNTER data only available at overall level. Not great for SCONUL reporting
- Small numbers may simply need identifying – JISC tool can help with this. Not necessarily entail a fee – especially if this is a new campus (ie not a partnership arrangement with an organisation who might also otherwise take out a license of their own) We have examples of all of these All of these might apply for you – JISC tool largely for up to 2000? Increasingly our request to add this is not met with incomprehension – with few exceptions all major academic publishers arranged via existing account management
- Not technically about licensing – but if you have negotiated access, queries about lack of it will probably come to you at some point You should agree with local support colleagues who contacts publishers if things go wrong