This document provides an overview of the UK RepositoryNet (RepNet) project. It discusses: 1. The proposal and objectives of RepNet, including providing infrastructure to support open access research literature. 2. Progress made so far, including engagement with stakeholders and changes to the project timeline and plan. 3. Plans for the next 8 months, including moving services to a sustainable model and focusing on service orientation.

1. RCSI Oversight Group
29th November, 2012
Peter Burnhill, Andrew Doward, Terry Sloan
for RepNet Project Team
roles & introductions
RCSI Oversight Group 29th Nov’12 1

2. Overview
• Part 1: UKRepNet as Project
– What we said we would do
• Our proposal
• The landscape & required infrastructure
• Engagement
– Project Plan & Timeline
• Summary of progress
• Stakeholder Engagement
• Changes along the way
– What is planned over next 8 months
• Moving to a Service-Orientation
• Part 2 (after lunch): making UKRepNet a Service
2

3. Proposal in response to the JISC Call
• … firm focus on Open Access research literature … :
a) Set up a production environment [for repositories] which works closely
with the innovation [zone]
b) Scope/deliver (.. partnership with others) repository & curation services
via a production environment that offer economies of scale & scope
c) Provide market research/ intelligence, quality assurance, business case
and sustainability planning to support the project.
• In meeting this Call … we will:
(1) provide socio-technical infrastructure that supports the deposit,
curation & maximal exposure of Open Access research literature
(2) ensure the delivery of services that assist sustainability & embedding
within institutional processes to demonstrate value for institutions, their
researchers & their funders, and
(3) assist JISC achieve overall aims for JISC Digital Infrastructure.
3

4. Understanding the Repository Landscape
Licensed/
teacher editor monograph tollgate
Academic Publisher
student referee access to
Publisher’s
researcher Final Copy
journal
(PFC)
P.I. author(s)
Subject
Deposit of metadata/text of Repository
SWORD
Authors’ Final Copy
(AFC)
Research Digital
UKPMC reader
metrics EU Library
Award
reporting Eval Research
Outcomes Institutional
NORA Repository
CERIF
curation
micro - services
UKCoRR
EU RCUK Wellcome
Trust stewardship budgets
ARMA
UK Research Library
Funder CRIS HEI
[OA mandate] Institution
HEFCE, SFC … Research Excellence Framework [OA mandate]
4

5. Institutions Have Mixed Purposes for Repositories
Monograph
Teacher Article Journal
Reader
Author
Academics Publishers
P.I.
Subject
Repository Open
Access
Institutional
Repository
Funders
Repository
Research
Information
CRIS
Research
Awards
Management Library
Faculty
Institutions
Research
Grant
Funders Office
5

6. Sketch of RepositoryNet Infrastructure & Components
Funders’ Subject Institutional
Repositories Repositories Repositories
consumers
Service Support Service Desk Service Directory
hacks
…
Rapid Service components
/
Innov.
…
…
… curation
micro-services hosted remote
Innovation
Zone RepositoryNet Production Environment
6

7. Engagement
• Advisory Board
• William Nixon (University of Glasgow)
• Chair (& Senior User on Project Board)
• Chris Awre (University of Hull)
• Les Carr (University of Southampton)
• Simon Kerridge (University of Kent)
• Stuart Lewis (University of Edinburgh)
• Kevin Ashley (DCC)
• Paul Walk (UKOLN)
• UKCORR
• Workshops at OR12 conference
• RCUK
• OpenAIRE
7

8. Overview
• Part 1: UKRepNet as Project
– What we said we would do
• Our proposal
• The landscape & required infrastructure
• Engagement
– Project Plan & Timeline
• Summary of progress
• Stakeholder Engagement
• Changes along the way
– What is planned over next 8 months
• Moving to a Service-Orientation
• Part 2 (after lunch): making UKRepNet a Service
8

9. UK RepositoryNet Plan/Timeline as at last OSG
9

10. Components considered by OSG for Wave 1 funding
A: Aggregation, Text mining & Search D: Deposit Tools
Aggregated set of metadata Publisher policies on OA
REPUK for development
RoMEO deposit
Search, aggregation, full-text Juliet Research funders’ policies on OA
CORE mining for OA repositories
Search, aggregation, data-
IRS mining for all IRs Open Redirect facility to OA IRs,
Depot and default OA repository
B: Benchmarking, Statistics and Report M2M direct for multi-
RJBroker authored works to OA
Centralised service for collection of OA repository(ies)
IRUS-UK usage statistics
C: Creating Relevant Registries E: Enhancing Metadata Quality
Naming Authority for the UK
Open Authoritative, manually curated registry NAMES2 assigning identifiers to
of OA repositories, combined with
DOAR organisations and individuals
harvested metadata engaged in research
Registry of OA repositories compiled with
ROAR
statistics in mind
Organisation based with information
ORI on repositories
10

11. Wave 1 Decisions by JISC/OSG
A: Aggregation, Text mining & Search D: Deposit Tools
Innovation Zone
REPUK RoMEO Wave 1
Innovation zone
KPL
CORE Report on Juliet Wave 1
Search
IRS Innovation Zone
B: Benchmarking, Statistics and Report
RJBroker Wave 1
IRUS-UK Wave 1
C: Creating Relevant Registries E: Enhancing Metadata Quality
Open Closed Call - OARR NAMES2 Align with ORCID
Awaiting
DOAR notification of
Closed Call - OARR
outcome
ROAR
ORI Wave 1
11

12. ITIL Service Portfolio
Continual
Service
Service
Service Improvement
Concepts
Design Third-party
components
Market
Research
RoMEO-Hosted
JULIET-Hosted Service
Operational Services Retired
IRUS-UK Transition
Innovation Services
ORI RoMEO
Zone RJBroker JULIET
(REPUK,
CORE, IRS)
12

13. Plan: What has happened (thus far)
as planned
as happened
13

14. Brief note on changing environment during project timeline
2012
Formulate use 2013
Finch
cases for Wave 2
Report UK-CoRR
with IZ, SIPG,
published meeting
stakeholders
UK-Corr GA Teeside.
meeting Report on JISC RIM Validate new
First CRIS/IR meet applications for
JISC
briefing and RIM Bristol Wave 1
announce
to users published OR 12 RepNet no Wave
NordBib workshops with 2
Copenhagen SIPG,
Meet with OpenAIRE, Curation/
OpenAIRE users preservation
workshop at
UKOLN 14

15. Overview
• Part 1: UKRepNet as Project
– What we said we would do
• Our proposal
• The landscape & required infrastructure
• Engagement
– Project Plan & Timeline
• Summary of progress
• Stakeholder Engagement
• Changes along the way
– What is planned over next 8 months
• Moving to a Service-Orientation
• Part 2 (after lunch): making UKRepNet a Service
15

16. UK RepositoryNet Revised Plan
16

17. Dissemination & Engagement Plan
• RepNet Advisory Board
– 4th meeting in January’13 on sustainability
– Further meetings planned for April and June’13
• RepNet SIPG
‒ 3rd meeting in February’13 on Sustainability
‒ Further meetings planned for April and June’13
‒ January’13 meeting with RJB with variety of repository software platforms
‒ Support for RJB roll-out expert IR advice
• UKCORR
‒ November’12 meeting
‒ Gathered IR requirements through survey to reinforce use cases for new applications
• ARMA (TBA)
• With Repository Support Project (RSP)
‒ Jan 21st’ ’13 workshop on planned services and new applications
‒ Further events in March (Complying with Funder Policies) and June’13 (Increasing
Deposit Rates) and webinars
17

18. Overview
• Part 1: UKRepNet as Project
– What we said we would do
• Our proposal
• The landscape & required infrastructure
• Engagement
– Project Plan & Timeline
• Summary of progress
• Stakeholder Engagement
• Changes along the way
– What is planned over next 8 months
• Moving to a Service-Orientation
• Part 2 (after lunch): making UKRepNet a
Service
18

19. RepNet Website - Schematic UI
RCSI Oversight Group 29th Nov’12 19

20. Service Component update: IRUS-UK
IRUS-UK
•Pilot since June 2012, transitioning to RepNet operational service, currently
undergoing service acceptance testing – testplans and matrices to be uploaded to the
RepNet Git repository.
•DSpace and EPrints tracker code enabled, Fedora to follow by 31/3.
•API to be delivered 30/11/ for testing
•By 31st March 2013 IRUS will deliver: ingest scripts; a lightweight UI; authentication
layer; SUSHI server; CSV export utilities.
•Targets for IRs: 50%-75% of UK IRs with Eprints; 30-50% with Dspace, 1 Fedora
•Project Status snapshot Service Status snapshot
RCSI Oversight Group 29th Nov’12 20

21. Service Component Update: SHERPA RoMEO
SHERPA RoMEO
•Exists in RepNet Service Portfolio as a production service
and service in transition – service launch scheduled on 3 rd
May 2013
•Development of component into new RepNet service involves
modularisation of the API and database to allow the
development and management of modules as separate
entities and hosting migrated to RepNet.
•Current plan to have mirrored service (2 database instances
load-balanced between CRC and RepNet) available for testing
7/12/12, in production by 31/1/13
•SLD output is behind schedule, currently being drafted and
reviewed.
•API output is behind schedule due to dependence on delivery
of phrase admin tool. Initial deliverable 30/11/12 put back to
21/12/12
•Project status snapshot
•Service status snapshot
RCSI Oversight Group 29th Nov’12 21

22. Service Component Update: SHERPA JULIET
SHERPA JULIET
•Like RoMEO, JULIET exists in RepNet Service Portfolio as a
production service and service in transition – service launch
scheduled on 22nd May 2013
•Development of component into new RepNet service involves
an audit and enhancement of data, development of an API and
search interface and improvement of internal admin of data.
•Current plan to have mirrored service (2 database instances
load-balanced between CRC and RepNet) available for testing
7/12/12, in production by 31/1/13
•Search interface on schedule – delivery 30/11/12
•Audit JULIET data on schedule – complete by 21/12/13
•Page on funder’s best practise – delivery on 27/1/13
•API on schedule – delivery 22/2/13
•Internal admin tool with Google Analytics – delivery14/3/13
•Implementation of new features arising from stakeholder
review – delivery 26/4/13
•Project status snapshot
•Service status snapshot
22

23. Service Component Update – RJ Broker
RJ Broker
•RJ Broker exists as a service in transition in RepNet Service Portfolio, with the
middleware tool to go into service with RepNet on 31 st March 2013.
•Development includes configuring RJ Broker as stand-alone middleware, development
of a GUI, supporting use cases and a template legal agreement with IRs and publishers
that can be developed into a template by RepNet.
•Prototype of RJ Broker GUI on schedule for testing end December 2012, available as
service end January 2013.
•Delay to planned standards review incorporating RIOXX in December. RJ Broker
output is not dependent on RIOXX delivery.
•Data feeds from NPG delayed by Hurricane Sandy – resume early December
•Data feeds from EuropMC now included in EuropMC workpackage implemented by
MIMAS from January 2013 – daily updates are planned.
•RepNet will take over responsibility for rollout to IRs, including legal agreements and
configuration of SWORD end-points from 31/3/13 in conjunction with RSP and the
RepNet Partner Repository Expert Group (PReG)
•Project status snapshot Service status snapshot
23

24. Service-related Developments
• OA Repository Registry (OARR)
• Engage with successful bidder (in SIPG)
• ORI (Organisation & Repository Identification)
• Use cases
• Aggregation
• New Applications build on Wave 1 components
• Preservation/Business Continuity
• Sustainability
24

25. OARR
25

26. ORI: Use Cases
Organisation and Repositories Identification (ORI)
•The ORI component project is complete. ORI was originally developed as part of the
RJ Broker but has been reconfigured as a standalone middleware tool for identifying
academic organisations and institutional repositories.
•ORI will be made available as a middleware resource to the successful bidders for
OARR.
•Full documentation of ORI has been completed, together with a set of use cases to
illustrate how the component can be employed by different users.
•Use cases for ORI have been developed for the following users:
• Providers of applications making use of authentication (e.g. ORCID,
Mendeley, Symplectic, Funder reporting systems, Arkyves, publisher
submission systems.
• UK Access Management Federation Service Provider
• EDINA Service Authentication
• EDINA Support Desk Staff
• Open Access Repository Registry (OARR)
• Innovation and Application Developers
•Use cases include:
• Identifying a target repository for deposit
• Searching for repository information
•Project status snapshot
26

27. Aggregation
27

28. New Applications: Use Cases
1. Planning for future RepNet services
2. Based on Wave 1 services & Scoping activity for
Wave 2
3. List of potential services derived from Use Case
approach
4. Need now to determine priority & technical
challenge:
i.validate user requirements (+ feedback from survey)
ii.assess technical approach
28

29. RepNet Use Cases: view from IZ
29

30. RepNet Use Cases 1-3: view from IZ
30

31. RepNet Use Cases 4-5: view from IZ
31

32. Preservation / Continuity of Access
32

33. Preservation: No mention, per se, in Proposal
“... interaction with the University of California Curation Center
(UC3) has prompted a marker for curation micro-services …
• “The purpose of [WP3: Scope Curation Components: Tools
& Services] is to appraise & propose/confirm curation
components that will add value to repositories of research
literature This is scoping to identify components, not to
devise a curation services framework.
• “… placing emphasis on continuing access”
33

34. • Insert/switch to LOCKSS slides
34

35. Understanding Sustainability
• Value proposition – meeting a purpose that will endure
• Variety of cost models
• Variety of business/revenue models
• Choice of Technology
• Organisational Form
35

36. Sustainability: of what, for whom?
... for Policy (JISC & BIS / RCUK) ... for Inst. Repositories
• Open Scholarship • support for Open Access
Green OA (self-deposit) • broader institutional objectives
Gold OA IR-as-CRIS; CRIS-as-IR
• Research Reporting & Compliance • Research Reporting (REF) &
• Data through the lens of literature Compliance (RCUK)
... for Component Providers (SIPG)
• from Project funding to Service mode: Service Level Definition & Service Budget
• Medium-term planning for continual service improvement
... for UKRepNet as infrastructure
• status as JISC Core Service within EDINA as JISC digital infrastructure
• Managed hosting environment for services with revenues to support this.
• ITIL-based processes for service development, transition and operation.
36

37. Projected timelines for sustainability planning (tba with JISC)
November December January February March April May June July Possible ongoing activities
2012 2012 2013 2013 2013 2013 2013 2013 2013 subject to funding
Agree Sustainability Timelines with JISC
(re JISC Business Review)
Define
framework
Validate framework
with focus groups
Devise cost models
Define service levels
against business models
Write and publish RepNet
Sustainability Plan for
Growth with input from Select/appraise
JISC business models;
create business plan Prepare business model
options for agreement
by JISC
37

38. The End – Further Questions?
38