The document outlines the terms of reference for supporting watershed management and agroforestry activities in Myanmar's dry zone. Key points: - The project will establish community forestry on 1,458 hectares, natural forest conservation on 3,913 hectares, and watershed management on 661 hectares. - Activities will include forming user groups, capacity building, watershed rehabilitation through reforestation, establishing agroforestry plots, and introducing drought-resilient farming methods. - The implementation partner will carry out tasks like verifying project sites, developing management plans, implementing activities, and reporting on progress.

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Section 3: Terms of Reference (TOR)
Support for Executing Watershed Management and Agroforestry
Activities in Myanmar Dry Zone
A. Project Title - Change Risk on Water Resources and Food Security in the Dry Zone of
Myanmar
B. Project Description
UNDP Myanmar, with funding from Adaptation Fund is initiating the implementation of a CC
adaptation project - “Addressing Climate Change Risks on Water Resources and Food Security
in the Dry Zone of Myanmar.” The project aims to reduce the increasing impacts of climate
change on agricultural and livestock production cycles in the dry zone of Myanmar - the impacts
of increasing temperature and evaporation, declining water availability, and intensifying
weather events especially flash floods and cyclones.
The project targets approximately 50,000 households from 280 villages. The target population
is largely categorized into the following three types of beneficiaries: First group is landless
farmers, who make up about 60% of target population; second group is marginal/small farmers
whose landholding is less between 0.4 – 0.8 hectares and they make up about 25% of target
population; and the third group is farmers who have landholding larger than 0.8 hectares.
Absence of community water infrastructure for both domestic and agricultural purposes is a
critical constraint in building the resilience of these communities to future climate change
impact. This project aims to deliver the following key outputs to build community resilience to
climate change:
1. Enhancing water capture and storage capacities in 280 villages to augment irrigation and
domestic water supply during the dry periods

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2. Protecting and rehabilitating 6,141 hectares of micro-watersheds through Farmer-Managed
Natural Regeneration (FMNR) to increase natural water retention and reduce erosion
3. Establishing 3,983 hectares of community-based agro-forestry plots in private and
communal lands to conserve soil and water
4. Introducing drought-resilient farming methods
5. Introducing resilient post-harvest processing and storage systems
6. Introducing diversified livestock production systems targeting landless households
UNDP is seeking the services of a specialized development organization (Implementation
Partner “IP”) in Community-based Natural Resources Management “CBNRM” with extensive
work experience in the Myanmar’s dry zone, to contribute in the implementation of the project
activities under COMPONENT 1: Response to the climate-induced reduction of freshwater
supply, and achievement of its OUTPUTS: 1.2: 6,141 hectares of micro-watersheds are
protected and rehabilitated through Farmer-Managed Natural Regeneration (FMNR) to
increase natural water retention and reduce erosion; and 1.3: Community-based agro-forestry
plots are established on 3,983 hectares of private and communal lands to conserve soil and
water.
The selected IP, will carry out the assigned tasks in a highly degraded environment,
characterized by water shortage, high temperatures, marginal land and scarce vegetation cover
and with farmers and landless people living in a food insecurity situation, highly exposed to
climate related disasters. The IP, is expected to play an important role in the materialization of
forestry activities supported by this project, embedded in concrete local management plans to
rehabilitate and protect micro-watersheds in the project areas. These watersheds are heavily
degraded from the effects of drought, flooding, erosion and human encroachment. The
watershed management plans supported through the project will address the interconnected
issues of water use and source protection; soil conservation and enrichment; agriculture and
agro-forestry; and land use planning for different livelihood activities.
A. Scope of Services, Expected Outputs and Target Completion
Scope of Services
The Implementation Partner will be fully responsible for the adequate and timely implementation
of the assigned tasks, on the basis of specified directives in terms of contents, schedule, and
technical feasibility and on the basis of the project portfolio outputs 1.2 and 1.3.
Detailed Tasks:
1. Upon signing of the contract, UNDP will provide orientation on the overall objectives of the
proposed activity, scope of work, deliverables, site location, reporting tools and formats. The
contracted organization is expected to identify a minimum of 3 mid to senior level staff to
participate in this orientation session.

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2. Submit updated work plan for UNDP review and endorsement within 5 working days following
the brainstorming session.
3. The IP, will assist the Environment and Forestry Specialist and Community-based Forestry
and Watershed Management Consultant, firstly: in carrying out the final field verification with
stakeholder’s (Communal Forestry Users Groups, Farmers Groups, Village Development
Committees, foresters, rangers and range officers or deputy officer) conformity/approval of
selected areas during the preparation phase: 1) micro-watershed area protection and
rehabilitation (5,304 ha); and 2) agroforestry work (292 ha); and secondly, in the identification
of new areas as follows: micro-watershed protection and rehabilitation - 728 ha, and
Agroforestry - 733 ha (for further instructions refer to ANNEX I)
The areas covered for micro-watershed protection and rehabilitation practices under this ToR
includes: Community Forestry (CF), Natural Forest Conservation (NFC) and micro-watershed
catchments. CF will be established within village own land, reserved forest, public protected
forest and natural forest conservation areas; NFC in traditional privately owned natural forest
land in areas not less than 5 acres; and micro-watershed/catchment areas where water flows
across land and drain into common body of water (dams and ponds). The watershed boundary
will more or less follow the highest ridgeline around the stream or creek channels and meet
at the bottom or lowest point of the land where water flows out of the watershed - the mouth
of the waterway.
Once the areas, location and sizes have been identified and agreed with the user groups, the
IP will demarcate plot boundaries, double check sizes and develop GIS-based maps, including
information about: plots x and y geographical coordinates, area size, village and site name
within the village and other relevant information. In the case of CF, NFC and micro-
watersheds, maps will be presented to the respective authorities within FD for approval and
subsequent application of Forest Certificate (FC).
4. Formation of Communal Forestry Users Groups (CFUG) and Community Based Agroforestry
Groups (CBAFG).
The IP through a consultation process with farmers groups, village development committees
and village administrator, will establish new village-based CFUG (where it does not exist) or
assess how to strengthen the existing ones. And in the case of CBAFG, establish new ones in
the target areas. During this process, the IP will maintain documentation on formation of user
groups, including list of members and commitments, such as, in-kind co-financing agreement
describing users’ groups contribution throughout the project implementation (manpower,
local materials) and responsibilities to carry out activities related to watershed management
and agroforestry. During the process, the IP will ensure gender balance, by giving equal
opportunities to females and males to participate in the users’ groups.
5. Public consultation on the proposed activities, local community engagement in community

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based forestry/agroforestry management activities, and project implementation timeline.
a. Carry out public consultation at the township level with involved stakeholders (CFUG,
CBAFG, DZGD, FD, DoA, ECD and others) where proposed activities, scopes and
timeline will be discussed. The IP should solicit feedback on realistic scopes and
timelines and compile the suggestions and comments made by stakeholders.
b. Produce a report of the above process including: queries and outstanding issues that
may affect the successful implementation of the activities, agreed/validated
milestones and timeline for implementation.
c. Establish coordination mechanisms and working modality toward implementation of
activities.
6. Implement capacity building activities based on Strategy/Plan developed during the
preparatory process, covering participatory forest management, planning, implementation
and management of small-scale, diversified agro-forestry systems and non-timber forest
production techniques.
a. Revise/refine the proposed Capacity Building Strategy and Plan (CBSP), displayed in
ANNEX II, and propose measures that serve to effectuate its implementation and
feasibility.
b. The IP throughout the training activities proposed in the CBSP, should cover the
training needs of target groups within the project area: CFUGs, CBAFGs and
governmental personnel from the Dry Zone Greening Department (DZGD), Forest
Department (FD), Department of Agriculture (DoA), Environmental Conservation
Department (ECD) and other key stakeholders (e.g. Department of Irrigation)
c. The subjects contained in the CBSP and on which training will be held are as follows:
● Community-based Agroforestry: fundamental notions and principles of
community-based agroforestry including awareness raising and socialization
of agroforestry potential for the dry zone; theoretical knowledge and
practical skills on nursery, agroforestry systems establishment and
management; and Non-Forest Timber Products opportunities (NFTP).
● Participatory community-based forestry: fundamental notions and
principles of participatory community-based forestry, including awareness
raising and socialization of its potential for the dry zone; dissemination of
forest laws, Community Forestry Instruction and other laws and policies
related to the sector, including specific trainings on procedures and
requirements contained in the Community Forestry Instruction to obtain 30
years’ land lease certificate including all the steps; and theoretical
knowledge and practical skills on nursery, forest establishment and
management, referring to Myanmar’s experience in participatory forest
management in drought-prone zone best practices and lesson learned.
● Other topics of interest related to Natural Resources Management: micro-
watershed protection, rehabilitation and management, GIS technology &

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use of GPS for land/forest assessment and management
d. In order to evaluate the overall success of the CBSP, the IP will form an Evaluation
Committee, wherein representatives of the different entities are present, including
sector specialist and PM. The main objective of the Evaluation Committee will be to
assess progress of capacity building plan and recommend measures to improve the
capacity building plan and activities under the project.
e. By the end of the project, the IP should have carried out 34 training events and
trained at least 2,200 persons.
f. Produce a final report and share the experiences and knowledge about CB and its
impacts, success and shortcomings, in order to enhance effectiveness of future CB
activities.
g. Coordinate with UNDP project team for regular monitoring visit and ad-hoc visits.
7. Implement watershed management and agroforestry activities, including: 1) conservation of
existing forest and afforestation/reforestation using priority tree species identified during the
preparation phase; and 2) community agroforestry activities based on the results of
community-led inventory of ongoing agroforestry practices: agro-silvopastoral, silvopastoral
and agro-silviculture systems and non-timber forest products (NTFP) utilizations.
a. Necessary tree saplings for both afforestation/reforestation activities related to
micro-watershed protection and rehabilitation, as well as for agroforestry practices,
will be provided by UNDP (amount and tentative delivery schedule is shown in ANNEX
III). The IP will arrange and coordinate the transportation and distribution of the tree
saplings from the Township delivery points to the target plantation sites.
The IP will fill handover reports during delivery of the tree saplings, including species,
purpose (reforestation/afforestation works or agroforestry practices), of seedlings
handed over, and whether the seedlings comply with quality standards1
b. Carry out watershed management activities, including conservation of existing forest
and afforestation/reforestation using priority tree species identified during the
preparation phase, comprising;
- In those cases, where Forest Certificate has not yet been acquired, the IP in strict
compliance with guidelines given in the Community Forestry Instruction
(MOECAF, 1995), will be responsible in coordination with the users’ groups and
1
Quality Standards comprises the checking of stem height, stem form, sapling health, diameter and vertically straight. In the case
of forest trees, it is advisable tree saplings with a height of 30 - 45 cm, minimum diameter of 0.50 cm, round, sturdy, lignified and
6 leaves; and in the case of fruit trees, height of 30-60 cm, minimum diameter of 0.75 cm, round, sturdy, lignified and 8 leaves. In
both cases, tree sapling ought to be free of fungus, insect attack and disease infection and undergo an enduring period before
delivering.

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FD, for the preparation, submission and follow up of applications until
successfully obtaining the Forest Certificate.
- Since encroachment in forest areas by livestock and people are identified as
major issues of forest degradation, the IP will make sure that regulations and
measures for forest protection (law enforcement) are included in the Forest
Management Plan and dully applied.
- Demarcate micro-watershed influence area, measure its preconditions and
integrate the information in a GIS system (this activity should be aligned with
project activity 3.1.32
)
- Set up a comprehensive tree planting calendar, including: CF, NFC and micro-
watershed areas, number of trees, selected species, planting timeline, and area
to be targeted as follows:
Year 2017 Year 2018 Total
Community Forestry
Establishment 730 728 1,458 ha
Natural Forest
Conservation 1,956 1,957 3,913 ha
Micro watershed
management 330 331 661 ha
Note: Community Forestry will be established under the agroforestry modality of
modified Taungya system3
(1,458 ha), whereby forest trees and agricultural crops are
raised simultaneously on the same piece of land, during the first 2 – 3 years’ trees and
crops should be grown together and thereafter trees alone.
- Carry out a close assessment of the selected areas, to define land preparation
measures to improve soil fertility, collect run-off, increase rainfall infiltration and
prevent soil erosion (e.g. micro basins, contour trenching, stone wall, dikes,
bunds, etc.).
- Hire local manpower (landless people) to carry out land preparation work,
including the aforementioned soil and water conservation measures identified
during site assessment, substratum mix and pit digging, while seedling plantation
will be done by users’ groups as per agreement settled during the preparation
phase (Note: this applies also in the implementation of the agroforestry systems).
- Provide technical guidelines and assist user’s groups in the planting of seedlings:
outline of soil conservation measures, correct planting hole dimensions, soil
preparation (substrate mix) for pits refilling, temporary tree protection, root cut-
off, etc.
2
Carry out vulnerability assessments in townships and rapid vulnerability assessments at each village tract.
3
“Taungya system” is Burmese invention adopted by the government in 1869, with the aim of creating teak plantation, in
conjunction with cultivation of agricultural crops.

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- The IP should follow tree planting modalities comprising: reforestation, by gap
planting and enrich planting of fallow land, or afforestation of cleared or denuded
land, as well as ensure a combination of different species following the natural
pattern of forest ecosystems in the zone (minimum number of seedlings per ha
should be 625).
- Undertake follow up actions and spot checks whilst users’ groups carry out
plantation activities.
- Check seedling survival rate one month after plantation in coordination with the
user groups and replace those which may have died after plantation, by carrying
out patching activities (80-90% survival rate ought to be guaranteed).
- Perform survival rate counting and confirm tree density (average of 500 trees/ha)
during the month of December of each year, in collaboration with foresters and
users’ groups, the measurement with GPS for final confirmation of planted area
and cross-checked with number of planted seedlings (tree density).
- Coordinate with FD and provide technical assistance and expertise necessary for
cultural operations management (weeding, thinning, pest control, pruning, etc.)
and utilization of Community Forestry and Natural Forest, so as to attain
sustainable development.
- In collaboration with Environment and Forestry Specialist, undertake follow up
and spot checks to ensure the successful management of the plantations.
- Produce a technical report on the effectiveness, success and challenges of
community forestry management plan.
c. Community Agroforestry Activities based on the results of community-led inventory
of ongoing agroforestry practices: agro-silvopastoral, silvopastoral and agro-
silviculture systems and non-timber forest products (NTFP) utilizations;
- Carry out community-led inventory of existing/ongoing agroforestry practices in
the target villages, highlighting aspects such as: system classification, utilized tree
species, purposes, components distribution, level of inputs, obtained
environmental benefits and revenue (a draft Community-led inventory template
is displayed in ANNEX IV)
- Based on the results of the inventory, community priorities and expert opinions,
consult with communities on a locally suitable agro-forestry approach.
- Include validated community-based agroforestry best practices and lessons learnt
in the establishment of new agroforestry systems within the project target
communities, as well as rectify identified gaps by proposing innovative adapted
solutions.
d. Establishment of 2,483 ha of community based agroforestry plots, including: agro-
silvipasture: home gardening 1000 ha; demonstration plots 20 ha; agro-silviculture:
inter-cropping 3 ha; agro-silvipasture 2 ha: and adapted Taungya system 1,458 ha.

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- Provide technical advice and support to agroforestry user groups, in setting up
proper designs of plots for agroforestry system implementation, discussing
special and temporal arrangements (system structure), functions, tree species
and purposes, inter-relations, advantages and disadvantages. The IP should draw
different sketch maps of the planned layout before field implementation for in-
depth discussion. It is expected that the IP should make an important contribution
in this project output, in order to increase stakeholders’ interest on agroforestry
practices, as a feasible and sustainable alternative for the Myamar Dry Zone.
- The IP in coordination with the users ‘groups, will be responsible for the
establishment of 20 ha of agro-forestry “demonstration plots” to demonstrate the
effectiveness and benefits of agroforestry systems and its suitability in the
context of Myanmar Dry Zone. For this, the IP should implement different
practices under an action research approach, weighing the pros and cons, and
disseminating the obtained results to stakeholders.Proper sites should be
identified with good water quality available and continuous water flow.
- The “demonstration plots” should be promoted as sites to conduct study visits,
knowledge exchange and generate local know-how.
- Design and fill out demonstration plot worksheet, including site characteristics,
crop history, work methodology, planting and cultural practices, result analysis,
plot diagram and description. The information contained in the worksheets
should be recorded in a database and handed over to UNDP once the project has
ended.
- Set up a comprehensive tree planting calendar, and guide and assist users’ groups
during plantation activities. As in the case of micro-watershed, the calendar
should include, number of trees, selected species, plantation timeline, and area
to be targeted:
Year 2016 Year 2017 Year 2018 Total
Agro-silvipasture:
home gardening
205 ha 393 ha 398 ha 1000 ha
Demonstration
plots (different)
20 ha 20 ha
Agro-silviculture:
inter-cropping
3 ha 3 ha
Silvopasture:
pasture and animal
under tree cover
2 ha 2 ha
Taungya system 600 ha 858 ha 1,458 ha
- Undertake follow up and spot checks while users’ groups carry out tree plantation
activities.
- Coordinate with users’ groups the counting of planted trees as follows: one
month after planting, in order to replace those which may have died after

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planting, through patching activities (80-90% of survival rate ought to be
guaranteed), and in December to check the final survival rate and success of the
activity.
- Provide technical advice to CBAFG in post plantation silviculture management:
weed control, thinning, pruning, pest and disease control and protection.
- Undertake follow up and spot checks to ensure the successful management of
the plantations.
- Draft a final report informing about the achievements, sharing the experiences
and knowledge about Community Based Agroforestry and its impacts, success
and shortcomings, in order to enhance effectiveness of future Agroforestry
practices.
8. An evidence-based impact assessment study comparing ex-ante and ex-post parameters,
including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil
erosion (Tons/ha/year), food production from agroforestry, community awareness and
poverty indicators.
In order to measure the changes that can be attributed to the actions carried out during
project implementation (out-put 1.2 and 1.3), the IP should propose and implement a
methodology to carry out an evidence-based impact assessment, comparing the above
mentioned ex-ante and ex-post parameters. Otherwise, following methodology is proposed:
a. Implement plots gauge stations to measure field surface run-off volume and compare
obtained data with the rational method
(http://www.lmnoeng.com/Hydrology/rational.php), in order to cross check the
obtained figures;
b. Apply vegetation cover index (Cs) to assess the relationship between vegetation and
soil erosion. Note, vegetation is an important factor for soil conservation through its
role in reducing the erosive impact of precipitation and wind.
c. Predict water erosion by first, establishment of measurement research fields, and
secondly, by applying the Universal Soil Loss Equation “USLE.” In order to have a more
complete picture of the impact achieved by the applied combined measure
(afforestation/reforestation, agroforestry practices and physic-mechanic soil and
water conservation measures, estimate wind erosion as well, by applying Win Erosion
Equation “WEQ” (Dr. W.S, Chepil), for further details on both USLE and WEQ refer to
ANNEX V.
d. Assess the benefits obtained from applied agroforestry practices in terms of obtained
products and generated revenue, and stakeholders awareness on aspects related to
Climate Change effects on the local environment (water shortage, drought,
heatwaves, floods, etc.)
9. Production of GIS-based climate hazard and vulnerability maps at the township level;
This activity is aligned with project component 3: Improved climate risk information

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dissemination act. 3.1.4. The IP should facilitate the information raised under task 8
“Demarcate micro-watershed influence area, measure its preconditions and integrate the
information in a GIS system” in order to develop the GIS-based climate hazard and
vulnerability mapsShare conclusions and recommendations with other relevant stakeholders/
departments within the sector. (Dissemination Workshop at the end)
Carry out a final workshop to discuss/disseminate outputs 1.2 and 1.3 activities impacts,
success, shortcomings, conclusions and recommendation for the implementation of similar
future actions.
Deliverables and Timeframe
Deliverables Deadline
Comprehensive work plan including the assigned tasks,
scopes and implementation timeline.
Five working days after the brainstorming
session.
Verification report of identified areas including GIS-base
location maps.
One months after signing of contract.
CFUGs and CBAFGs formation documents including, user
group members, responsibilities and functions, and
finalized in-kind co-financing agreement with the local
communities participating with users ‘groups.
One and half month after signing of contract.
Capacity Building end of the year evaluation and next steps
reports, confirming the delivering of at least 6 CB events.
Six months after signing of contract.
Capacity Building end of the year evaluation and next steps
reports, confirming the delivering of 14 CB events
Eighteen months after signing of contract
Capacity Building final report including the number of CB
events delivered (14), besides of sharing the experiences
and knowledge about CB and its impacts, success and
shortcomings, in order to enhance effectiveness of future
CB activities.
Twenty nine months after signing of contract.
Public consultation report including: queries and
outstanding issues that may affect the successful
implementation of the activities, agreed/validated
milestones and timeline for implementation.
Two months after signing of contract.
Handover report of the delivered tree saplings, including:
species, number of handed over seedlings and whether the
seedlings complied with quality standards.
3 reports: 1st
report six months after signing of
contract; 2nd
report thirteen months after
signing of contract; and 3rd
report twenty-five
months after signing of contract.
Reports describing number of applications submitted and
approved to obtain Forest Certificate and number of ha
2 reports: 1st
report fourteen months after
signing of contract; and 2nd
report twenty-five

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successfully afforested/reforested in CF, NFC and micro-
watershed catchment areas, with 80-90 percent of
seedlings survival.
months after signing of contract.
Report on the conducted inventory of existing/ongoing
agroforestry practices within the 280 project target
villages, highlighting information on local knowledge,
encountered gaps, innovations and best practices that
could be useful to promote agroforestry practices in the
dry zone.
Twenty-two months after signing of contract
Report on the effectiveness, success and challengers of
community forest management plan.
Twenty five months after signing of contract.
Report on the establishment of agroforestry systems,
including: area, location, tree species, description of
provided technical assistance, situation of progress,
obtained results and other useful information to the
purposes of the project.
3 reports: 1st
six months after signing of
contract; 2nd
eighteen months after signing of
contract; and 3rd
twenty seven months after
signing of contract.
Final technical report on the effectiveness, success and
challenges of climate resilient forestry practices.
Thirteen months after signing of contract.
Evidence-based impact assessment study comparing ex-
ante and ex-post parameters, including the level of surface-
runoff (m³/s), forest coverage (vegetation cover index), soil
erosion (Tons/ha/year), food production from
agroforestry, community awareness and poverty
indicators.
2 reports: 1st report ex-ante, seven months
after singing of contract; and 2nd twenty
seven months after signing of contract.
Dissemination workshop report including conclusions and
other important relevant information.
Twenty-nine months after contract signing
B. Institutional Arrangement
1. The implementing partner is responsible for overall implementation in assigned location.
2. The implementing partner shall work in close collaboration with the project team and in
particular with the technical specialist (Environment and Forestry specialist) who will
provide day-to-day technical guidance and supervision of the tasks enlisted in the scope
of work.
3. The implementing partner shall, on a monthly basis, attend coordination meetings with
involved government institutions and brief on the progress of the activities
implementation, encountered problems and proposed solutions.

12. 12
4. A detail methodology and work plan, along with a schedule will be developed by the
implementing partner in consultation with the technical specialist and National Project
Manager.
5. The implementing partner bears full responsibility for the overall management of
activities, and bears all substantive, operational, financial and monitoring responsibilities.
6. The IP, beside the reports mentioned in the “Deliverables and Timeframe Table”, is
expected to provide monthly and quarterly progress report including detailed update on
implementation progress, results achieved, challenges, forward planning and financial
delivery. The UNDP and implementing partner will agree on specific monthly, quarterly
and completion reporting formats.
7. Where necessary, the implementing partner is expected to facilitate and complete
necessary handover arrangement of project deliverables and inputs to concerned
departments, village communities and township development supervision committee –
in consultation with the project team.
8. At the end of the assignment the implementing partner is expected to submit a
comprehensive narrative report and audited financial report, including lessons learnt and
best practices.
9. The implementing partner is expected to provide updates and inputs to UNDP whenever
necessary - to respond to corporate needs and external partners.
10. The IP will be expected to possess complete project management set up, including for
administrative and operational matters. UNDP will not provide any administrative
support.
11. The implementing partner is expected to maintain copies of original receipts of payments
of goods, services, labor charges for auditing.
F. Duration of the Work
The duration of the assignment will be for a period of 30 months
The IP’s work (expected outcomes), will be certified by the project specialist (Environment and
Forestry specialist) upon review of monthly progress report and field verification. The project

13. 13
specialist will notify the IP about any observations or encountered problem that may prevent the
certification.
Rescheduling or cancelation of activities, will be possible only in the event of force majeure, when
an extraordinary event or circumstance beyond the control of the IP prevents from fulfilling their
obligations under the contract (disasters, war, death, etc.)
Any delays or problem that may hinder the successfully implementation of the contracted duties,
should be informed in a timely manner either extraordinarily or through monthly reports, and causes
of such setback explained along with proposed solutions, if any. Note, the breach of contractual
obligations could lead to sanctions and contract suspension.
G. Location of Work
The IP will operate in five townships and 280 villages in the Sagaing, Mandalay and Magway Regions –
Shwebo and Moneywa townships in the Sagaing region, Myingyan and Nyaung U townships in the
Mandalay Region, and Chauk township in the Magway Region.
The IP is expected to have two offices, one in either Shwebo or Moneywa, and another one in Nyaung O,
nearby project offices.
H. Qualifications of the Successful Service Provider at Various Levels
Education
1 Team Leader:
- At least Bachelor degree or preferably Master degree in Land and Water
management or Forestry.
- Additional specialization courses in Project Cycle Management and in fields
related to CBNRM will be an advantage.
2 Forestry Experts:
- Bachelor degree in forestry.
- Additional specialized courses in fields related to CBNRM, and in particular to
Participatory Forestry Management will be an advantage.
1 Agronomist:
- Bachelor Degree.
- Additional Specialized courses in CBNRM, and in particular in Agroforestry Land
Use Systems and Practices will be an advantage.
Short-term Consultants:
1 GIS expert short-term consultant
- Bachelor Degree or preferable Master degree with specialization in NRM.
1 Land and Water Management Engineer short-term consultant
- Bachelor degree or preferable Master degree in Land and Water Management.

14. 14
Others
- 1 Facilitator/logistician (Bachelor degree or completed Secondary Education)
- 5 Community Facilitator/promoters (Matriculation with relevant practical field
experience)
- 1 Administrative and Finance Assistant (High School or equivalent)
Experienc
e
Organization:
- Selected IP should be well-known and have good reputation in the field of
CBNRM, with strong background in micro-watershed rehabilitation and
management, and implementation of agroforestry land use systems and
practices preferable in the dry zones of Myanmar.
- The IP is expected to be knowledgeable and experienced in forestry
procedures including the application of CFI to establish CF, NFC and micro-
watersheds.
- Demonstrated experience in the successfully implementation of
reforestation/afforestation programmes, preferable in the dry zone of
Myanmar.
- Demonstrable reputation in transparent management of funds
- Knowledge of climate change issues and the UNFCCC negotiations is an asset.
- Respect for the principles of the United Nations
Project Team Leader:
- Team leader should have at least 7 years of project management experience,
with extensive knowledge and skills in watershed management, including
protection, rehabilitation and conservation.
- The team leader should also have experience in the implementation of rural
development programmes and Capacity Building programmes, and be
familiar with the Dry Zone of Myanmar or similar setting.
Forestry Experts:
- The forestry experts should be familiar with development challenges in the
context of Dry Zone of Myanmar
- Experience in previous community-based forestry establishment and
management programme, where participatory forest management approach
has been used.
- Extensive knowledgeable and experienced in forestry procedures including
the application of Community Forestry Instruction in Myanmar, including
securing of 30 years lease for community forestry activities.
- Basic knowledge of GIS technology application, rural extension, capacity
building and in conducting surveys.

15. 15
Agronomist:
- The agronomist should be familiar with development challenges in the dry
zone of Myanmar
- Extensive knowledge and experience in Agroforestry technology, comprising
systems layouts, implementation and management, and promotion of NFTP
and other agroforestry tools at community level.
- Basic knowledge of GIS technology, extension and capacity building at
community level.
Short-term consultants:
GIS Expert
- Have extensive and demonstrated work experience in the application of GIS
tools for micro-watershed management, especially land degradation analysis,
setting up spatial database and provide practical training to other members
of the team.
- Have previous experience in preparing and developing reports containing
studies on different topics related to NRM.
- Work experience in the Dry Zone or similar settings will be an asset.
Land and Water Management Expert:
- Have extensive and demonstrated experience in conducting field surveys and
measurement of land degradation factors and impact restauration measures.
- Have the ability of transfer knowledge and skills to other members of the
team.
- Work experience in the Dry Zone or similar settings will be an asset.
The combined team should possess the following experience:
- Implementation of afforestation/reforestation programmes preferable in the
Dry Zone of Myanmar or similar settings.
- Implementation of agroforestry land use systems and practices preferable in
the Dry Zone or similar settings.
- Implementation of extension services and local capacity building
programmes.
- Expertise in forestry rehabilitation and restoration.
- Experience in conducting fields surveys and action research.
- Knowledgeable and experience in forest laws, policies and procedures.
- Coordination experience with Government departments, development
organizations and institutions, and NGO/CSOs

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- Knowledge and experience on community sensitivity and gender
inclusiveness
- Organizing trainings events for micro-watershed protection, rehabilitation
and conservation, and agroforestry land use system and practices
- Community facilitation and expertise/experience in advocacy programmes
- Strong monitoring and reporting competencies and experience
Administrative and Finance Assistant AFA:
- At least 2 year experience in project management both finance and
administrative issues
- good communication and coordination skills
Language - The team leader, Specialists and AFA should have excellent oral and written
skills in English while other team members should be fluent in oral and
written Myanmar.
I. Scope of Proposal Price and Schedule of Payments
a) The price of the contract will be a fixed output-based price regardless of extension of the herein
specific duration. Refer to section 7 “Financial Proposal Form”, and BoQ in ANNEX VI.
b) IP offer will be based upon the following components:
Lot. 1 Community-based agroforestry:
A. Diverse seeds, vegetative material , and other means to promote NTFP practices
B. Labour input and transportation costs
C. Compensation to the farmers for using their land to establish "demonstration plots" for 2 ½
years.
Lot 2 micro-watershed protection and rehabilitation:
A. Forest protection
B. Labour inputs and transportation
Lot.3 Capacity Building
A. Capacity Building Strategy/Plan implementation
Lot. 4 Implementing Partner Service Contract costs
A. Salaries (gross salaries including social security and other personnel costs).
B. Travel

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C. Local office costs
D. Miscellaneous
c) The payments for the assignment will be made upon the delivering of the following
milestones/outputs in ten installments:
J. Recommended Presentation of Proposal
Service providers/development organizations must include the following documents when submitting the
bid:
● Proposal Submission Cover Letter Form (see RFP Section 4);
● Documents Establishing the Eligibility and Qualifications of the Proposer (see RFP Section 5);
● Technical Proposal (see prescribed form in RFP Section 6);
● Financial Proposal (see prescribed form in RFP Section 7);
● Any attachments and/or appendices to the proposal.
K. Criteria for Selecting the Best Offer
Lowest price method –Lowest financial offer of technically qualified Proposals (i.e., offers that are rated
70% and above). Please see the details in the RFP Data Sheet No. 25.
L. Annexes to the TOR
- ANNEX I IDENTIFIED AREA FOR MICRO-WATERSHED PROTECTION AND REHABILITATION, AND
COMMUNITY BASED AGROFORESTRY, AS WELL AS NEW AREAS THAT NEED TO BE IDENTIFIED.
- ANNEX II CAPACITY BUILDING STRATEGY AND PLAN.
- ANNEX III TREE SAPLINGS THAT UNDP WILL PROVIDE.
- ANNEX IV USER-FRIENDLY TEMPLATE FOR COMMUNITY-LED INVENTORY OF ONGOING
AGROFORESTRY PRACTICES (AGRO-SILVICULTURE; AGRO-SILVIPASTURE; AND SILVOPASTURE
PRACTICES).
- ANNEX V UNIVERSAL SOIL LOSS EQUATION AND (USLE) WIN EROSION EQUATION (WEQ)
- ANNEX VI BILL OF QUANTITY (BoQ).
Deliverables
Percentage of
Total Price
(Weigh for
payment)

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At the approvals of the comprehensive work plan including the assigned tasks,
scopes and implementation timeline: five working days after the brainstorming
session.
5%
At the approval on the delivering of the following outputs:
- Verification report of identified areas including GIS-base location maps:
one month after signing of contract.
- CUFGs and CBAFGs formation documents including, user group members,
responsibilities and functions: one and half month after signing of contract.
10%
- CB End of the Year report (first and second reports) including the delivering
of 6 CB events: six months after signing of contract
- Public consultation report including: queries and outstanding issues that
may affect the successful implementation of the activities,
agreed/validated milestones and timeline for implementation: two months
after signing of contract.
- Handover report of the delivered tree saplings, including: species purpose
(reforestation/afforestation works or agroforestry practices), number of
handed over seedlings and whether they seedlings complied with quality
standards; report six months after signing of contract.
- Reports on establishment of agroforestry systems, including: area,
location, tree species, description of provided technical assistance,
situation of progress, obtained result and other useful information to the
purposes of the project, six months after signing of contract
15%
At the approval of comprehensive completion narrative report on delivering of the
following outputs:
- Report on evidence-based impact assessment study comparing ex-ante
and ex-post parameters, including the level of surface-runoff (m³/s), forest
coverage (vegetation cover index), soil erosion (Tons/ha/year), food
production from agroforestry, community awareness and poverty
indicators – ex-ante: 1st
report: seven months after signing of contract.
- Capacity Building end of the year evaluation and next steps reports,
confirming the delivery plan of 14 CB events
- Capacity Building final report including the number of CB events delivered
(14), besides of sharing the experiences and knowledge about CB and its
impacts, success and shortcomings, in order to enhance effectiveness of
future CB activities:
- Handover report of the delivered tree saplings, including: species, purpose
(reforestation/afforestation works or agroforestry practices), number of
handed over seedlings and whether they seedlings complied with quality
standards: thirteen month after signing of contract.
10%

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- Report on the effectiveness, success and challengers of community forestry
management plan: one report:
- Reports describing number of applications submitted and approved to
obtain Forest Certificate and number of ha successfully
afforested/reforested in CF, NFC and micro-watershed catchment areas,
with 80-90 percent of seedlings survival: fourteen months after signing of
contract.
10%
- CB End of the Year report first and second reports including the delivering
of 14 CB events: eighteen months after signing of contract.
- Reports describing number of applications submitted and approved to
obtain Forest Certificate and number of ha successfully
afforested/reforested in CF, NFC and micro-watershed catchment areas,
with 80-90 percent of seedlings survival.
- Evidence-based impact assessment study comparing ex-ante and ex-post
parameters, including the level of surface-runoff (m³/s), forest coverage
(vegetation cover index), soil erosion (Tons/ha/year), food production from
agroforestry, community awareness and poverty indicators.
15%
- Report on the conducted inventory of existing/ongoing agroforestry
practices within the 280 project target villagers, highlighting information
on local knowledge, encountered gaps, innovations and best practices that
could be useful to promote agroforestry practices in the dry zone: one
report: Twenty two months after signing of contract.
10%
- Handover report of the delivered tree saplings, including: species, number
of handed over seedlings and whether the seedlings complied with quality
standards.
- Report on the effectiveness, success and challengers of community forest
management plan. Twenty five months after signing contract
10%
- Report describing number of application submitted and approved to obtain
Forest Certificate number of ha successfully afforested/reforested in CF,
NFC and micro-watershed catchment areas, with 80-90 percent of
seedlings survival: twenty- seven months after signing of contract.
- Reports on establishment of agroforestry systems, including: area,
location, species, description of provided technical assistance, situation of
progress, obtained result and other useful information to the purpose of
the project: 3rd
report, twenty- seven months after signing of contract.
- Evidence-based impact assessment study comparing ex-ante and ex-post
parameters, including the level of surface-runoff (m³/s), forest coverage
(vegetation cover index), soil erosion (Tons/ha/year), and food production
from agroforestry, community awareness and poverty indicators: ex – post:
months after signing of contract. Twenty- seven month after signing
10%
- Capacity Building final report including the number of CB events delivered
(14), besides of sharing the experiences and knowledge about CB and its
5%

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impacts, success and shortcomings, in order to enhance effectiveness of
future CB activities.
- Dissemination workshop report including conclusions and other important
relevant information: Twenty-nine months after contract signing.
- Final technical report on the effectiveness, success and challenges of
climate resilient forestry practices:
- Final narrative and financial report: 30 months after signing of contract.

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