The document provides recommendations for tools to simplify operations for small nonprofits with 10 or fewer staff. It discusses options for file sharing and backups using external hard drives, Windows workgroup shares, NAS devices, and hosted file sharing services. It also covers collaboration tools like Google Apps for email, calendars, documents and Microsoft BPOS. Recommendations are provided for web meetings, presentations, remote access, mobile technology, quick wins like faster internet and security essentials.

1. Tools to Simplify Your Life – For Small NPO’s Mark Shaw Adam King

3. Phone Audio..

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8. http://highwayt.org/resources

9. http://techguide.npowermichigan.org

10. Today’s Webinar Focus on the small nonprofit (Under 10) File Sharing – Backups – Security Collaboration Tools Quick Wins

11. File Sharing Backups

12. Popular Approaches to File Sharing and Backups External HD’s and Flash Drives $ $ $ $ Windows Workgroup Share

13. Popular Approaches to File Sharing and Backups NAS and Other SOHO Devices Hosted File Share Services

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15. http://hwyt.me/WHS4upto10

16. Limited to 10 computers Part of the LAN - good performance Easy to Manage Folder level Security Authentication is integrated to Workgroup Data Duplication Across Drives (if more drives than 1) Phenomenal Image Level Backups Automated or Manual Backup Restoration OR File level recovery's Remote Access Reliable Available Add-Ins External Backup (Amazon s3) Antivirus Advanced Administration Console Others…. Purchase OR Build your own???

17. Home Server: Console

18. Home Server: Computers & Backup

19. Home Server: Console View Backups

20. Home Server: Discrete File Restore

21. Home Server: Computer Restoration

22. Home Server: Computer Restoration

23. Home Server: User Accounts

24. Home Server: User Accounts

25. Home Server: Shared Folders

26. Home Server: Help

27. Home Server: Add Ins

28. Home Server: Installation Tips Consider help with Installation Do Updates ASAP Usernames and Pwd’s same between Server and PC’s Select your Add In’s carefully Needs Offline Backup Size the HS to your needs Size it, Buy or Build $250 to $800 Buy Number of Drives and Size of Drives Processor

29. VAIL

30. Code Name “Vail” Beta Released in Q4 2010 Expected Release in H1 2011? Changes Based on 64bit 2008 Server Drive Extender Launchpad & Dashboard Better Reliability/Backups Better Remote Tools Better Media Tools

33. More on VAIL Overview Video http://www.youtube.com/watch?v=FmnFoI8iqC8 Blogs etc… http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/ http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/

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35. Collaboration

36. Google Apps A set of tools for Email and Collaboration Free for nonprofits www.Google.com/a/NPO

37. Email w/ Google Apps Use your domain name for email: adam@mynonprofit.org 7 GB of storage space Hosted service = email is stored online, accessible from any computer, and BACKED UP!

38. Email w/ Google Apps Step 1: Register with Google and verify your domain at: www.Google.com/a/NPO Step 2: Change your MX records so email can flow through Google’s servers Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook

39. http://tools.google.com/dlpage/gappssync

40. Web Browser MS Outlook Online web interface S Y N C Microsoft Outlook

42. Project tracking calendars

43. Room scheduling calendars

45. Mobile Access w/ Google Apps Easy setup to any mobile phone Sync email, calendar, and contacts to your phone

46. Docs w/ Google Apps Online version of Word and Excel docs Great for creating and collaborating on a document together One version of a doc – no emailing versions back and forth Access anywhere Replace Microsoft Office…?

48. Microsoft BPOS $4/user

49. http://www.microsoft.com/online/transition-center.aspx

50. Web Meetings OhNo!

51. Web Meetings

52. Web Meetings

53. Presentations: Slideshare.com Sliderocket.com

54. Youtube.com

55. www.skype.com

56. www.FreeConferenceCall.com

57. www.MeetingWizard.com

59. www.surveymonkey.com

60. www.zolved.com www.join.me Remote Access Tools 15

61. http://Join.Me

62. www.LogMeIn.com

63. Mobile Technology IphoneDroid Blackberry

64. Mobile Technology Pads &Tablets Playbook Droid Ipad II

66. GPS tracking and locator technology

67. Less expensive

68. No boot time

70. Quick Wins

71. Our “No Brainer” list More RAM Laser not Inkjet Shared not Individual Faster Internet is ALWAYS a win Wire… not wireless Push it to the Cloud

74. chrome.google.com Browsers

75. Thank You! Mark Shaw – mark@highwayt.org Adam King – adam@highwayt.org