Working Together Online Oct 2008


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Work together from anywhere using online tools, file sharing, and calendar sharing.

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  • Working Together Online Oct 2008

    1. 1. Working Together Online September, 2008
    2. 2. Adam King [email_address] Working Together Online
    3. 3. NPower’s Mission <ul><li>To inspire and empower nonprofits to use technology to better serve their communities. </li></ul>
    4. 4. NPower Locations Los Angeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
    5. 5. <ul><li>NPower strategy, budgeting and planning </li></ul><ul><li>Toll Free 24x7 Help desk </li></ul><ul><li>Security (anti-spyware and anti-virus) </li></ul><ul><li>Windows Security updates </li></ul><ul><li>Remote assistance </li></ul><ul><li>Software deployment </li></ul><ul><li>System monitoring </li></ul>NPower Michigan’s Services <ul><li>Consulting and Assessments </li></ul><ul><li>Nonprofit IT Workshops </li></ul><ul><li>Managed Services </li></ul>
    6. 6. Today’s Session File sharing Email Website Calendars Backup Blog Database CRM Collaboration Remote Mobile Hardware Connect Photos Video Hosting Meetings Conferencing Smartphones SaaS
    7. 7. Today’s Session <ul><li>What? </li></ul><ul><li>Online, web-based tools that are free or low cost </li></ul><ul><li>Files, data, & email accessible anywhere </li></ul><ul><li>Share calendars </li></ul><ul><li>Meet online, drive less </li></ul>
    8. 8. Today’s Session <ul><li>Who? </li></ul><ul><li>Available to anyone, nonprofits especially </li></ul><ul><li>Where? </li></ul><ul><li>Anywhere…..that’s the point! </li></ul>
    9. 9. Today’s Session <ul><li>Why? </li></ul><ul><li>Moving towards “platform independent” </li></ul><ul><li>A mobile, independent, but effective staff </li></ul><ul><li>Need less infrastructure </li></ul><ul><li>Save time, reduce waste </li></ul><ul><li>Get MORE done </li></ul>
    10. 12. Working Together Online <ul><li> </li></ul>
    11. 13. <ul><li>Wouldn’t it be nice? </li></ul><ul><ul><li>Share calendars </li></ul></ul><ul><ul><li>Share contacts </li></ul></ul><ul><ul><li>Access ENTIRE mailbox (inbox & all folders) anywhere </li></ul></ul><ul><ul><li>Access all your own contacts, calendar, and tasks anywhere </li></ul></ul><ul><ul><li>Internal website for announcements, discussion </li></ul></ul><ul><ul><li>Share & collaborate on documents online </li></ul></ul><ul><ul><li>Organization-wide calendar </li></ul></ul>Email / File Share / Collaborate +
    12. 14. Email / File Share / Collaborate <ul><li>Option 1: Exchange & Sharepoint </li></ul><ul><ul><li>Need T1 internet: $300 per month minimum </li></ul></ul><ul><ul><li>Need your own server: hardware + labor $3000 every 5 years </li></ul></ul><ul><ul><li>Need large backup hard drives: minimum 2 @ $150 each </li></ul></ul><ul><ul><li>Need separate antivirus protection: $85 dollars @ </li></ul></ul><ul><ul><li>Maintenance and updates required </li></ul></ul><ul><ul><li>Server goes down = email goes down </li></ul></ul><ul><ul><li>Internet connection goes down = email goes down </li></ul></ul><ul><li>Option 2: Hosted Exchange & Sharepoint </li></ul><ul><ul><li>Basic DSL connection </li></ul></ul><ul><ul><li>No server needed </li></ul></ul><ul><ul><li>Backed up by Hosted Exchange provider </li></ul></ul><ul><ul><li>Antivirus protection included </li></ul></ul><ul><ul><li>Maintenance and updates included </li></ul></ul><ul><ul><li>$9 to $12 per month, per user </li></ul></ul><ul><ul><li>Makes sense for 25 or fewer staff </li></ul></ul><ul><ul><li>Recommended providers: </li></ul></ul><ul><ul><ul><li> </li></ul></ul></ul><ul><ul><ul><li> </li></ul></ul></ul>
    13. 15. Email & Online Collaboration
    14. 16. <ul><li>Google Apps for Nonprofits </li></ul><ul><ul><li>Email with your domain (i.e. [email_address] ) </li></ul></ul><ul><ul><li>Shared calendars </li></ul></ul><ul><ul><li>Organizational calendar </li></ul></ul><ul><ul><li>Internal team website </li></ul></ul><ul><ul><li>Share and collaborate on documents online (word processing, spreadsheet, etc) </li></ul></ul>Email & Online Collaboration
    15. 21. <ul><li> </li></ul><ul><ul><li>Web based email with your domain (i.e. [email_address] ) - 10GB </li></ul></ul><ul><ul><li>Shared calendars </li></ul></ul><ul><ul><li>Shared contacts </li></ul></ul><ul><ul><li>Online file sharing </li></ul></ul><ul><ul><li>Backed up! </li></ul></ul><ul><ul><li>$4.99 per user, per month </li></ul></ul>Email & Calendar Sharing
    16. 22. <ul><li> </li></ul><ul><ul><li>Online apps (word proc., spreadsheet, presentation) </li></ul></ul><ul><ul><li>Web conferencing, Contact Database </li></ul></ul><ul><ul><li>Basic versions of all apps are free </li></ul></ul>Online Productivity
    17. 23. Smartphone <ul><li>Email anywhere </li></ul><ul><li>Faster scheduling </li></ul><ul><li>Task management (“to dos”) </li></ul><ul><li>Address book always available </li></ul><ul><li>Look up information / search </li></ul><ul><li>Directions </li></ul>
    18. 24. <ul><li> </li></ul><ul><ul><li>One phone number to ring on all of your phones </li></ul></ul><ul><ul><li>Be reachable when you are out of the office </li></ul></ul><ul><ul><li>View and listen to voicemails online </li></ul></ul><ul><ul><li>Listen to voicemails as they are being sent </li></ul></ul>Phone Number & Messaging
    19. 25.
    20. 26. Fax <ul><li> </li></ul><ul><ul><li>Send & Receive faxes via the Web to your email </li></ul></ul><ul><ul><li>Can’t completely replace fax machine </li></ul></ul>
    21. 27. Instant Messaging <ul><li> </li></ul><ul><ul><li>Free web-based IM service </li></ul></ul><ul><ul><li>Quick messaging to co-workers (in or out of the office) </li></ul></ul><ul><ul><li>Saves time </li></ul></ul>
    22. 28. <ul><li> </li></ul><ul><ul><li>Use as a shared network drive </li></ul></ul><ul><ul><li>Your files accessible on any computer </li></ul></ul><ul><ul><li>$2 per user per month, plus 15 ¢ per GB </li></ul></ul><ul><ul><ul><li>(Workgroup Edition) </li></ul></ul></ul>File Sharing Less than half the price of purchasing and maintaining a file server…
    23. 29. File Server vs. Online <ul><li>Server </li></ul><ul><ul><li>Hardware - $2000 </li></ul></ul><ul><ul><li>Software - $200 </li></ul></ul><ul><ul><li>Setup - $1000 </li></ul></ul><ul><ul><li>Backup Media - $300 </li></ul></ul><ul><ul><li>Total: $3500 every 5 years </li></ul></ul><ul><li>Online File Service </li></ul><ul><ul><li>10 staff ($2 each per month) - $20 </li></ul></ul><ul><ul><li>20 GB data (0.15 per GB, per month) - $3 </li></ul></ul><ul><ul><li>$23 per month </li></ul></ul><ul><ul><li>$1380 per 5 years </li></ul></ul>
    24. 30. <ul><li> </li></ul><ul><ul><li>Virtual file server </li></ul></ul>File Sharing
    25. 31. File Sharing <ul><li> </li></ul><ul><ul><li>Share and work on Office files from anywhere </li></ul></ul>
    26. 32. File Sharing
    27. 33. <ul><li>More Online File Sharing and Backup </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> & </li></ul></ul>File Sharing & Online Backup More listed at:
    28. 34. Database & Financials <ul><li>Online Databases </li></ul><ul><ul><li>Buy vs. Rent? </li></ul></ul><ul><ul><li>Access web-based database from any computer </li></ul></ul><ul><ul><li>No software or server required </li></ul></ul><ul><ul><li>No updates or maintenance required </li></ul></ul><ul><ul><li>Data is backed up and secured </li></ul></ul>
    29. 35. Database & Financials <ul><li>Salesforce CRM – </li></ul><ul><li>Zoho CRM – </li></ul><ul><li>Sugar CRM – </li></ul><ul><li>Convio Common Ground – </li></ul><ul><li>Donor Perfect – </li></ul><ul><li>eTapestry – </li></ul><ul><li>Volgistics – </li></ul><ul><li>WildApricot – </li></ul><ul><li>Democracy In Action – </li></ul><ul><li>Quickbooks Online – </li></ul>
    30. 36. <ul><li> </li></ul><ul><ul><li>Enforce best practices and processes – Everyday business activities </li></ul></ul><ul><ul><li>Assign tasks, track progress </li></ul></ul><ul><ul><li>Upload files and supporting documents </li></ul></ul>
    31. 37. <ul><li> </li></ul><ul><ul><li>Online project management and team collaboration </li></ul></ul><ul><ul><li>Manage programs, share files, discussion boards </li></ul></ul><ul><ul><li>Free for 1 or 3 projects… </li></ul></ul>Team & Project Collaboration
    32. 38. Online Conferencing <ul><li> </li></ul><ul><ul><li>Online voice, video </li></ul></ul><ul><ul><li>Share slides, show your computer Desktop </li></ul></ul><ul><ul><li>Free for 20 or less attendees </li></ul></ul>
    33. 40. Online Conferencing
    34. 42. <ul><li>More web conferencing tools: </li></ul><ul><ul><li>Zoho </li></ul></ul><ul><ul><li>WebEx </li></ul></ul><ul><ul><li>Microsoft Live Meeting </li></ul></ul><ul><ul><li>Adobe Connect Pro </li></ul></ul><ul><ul><li> </li></ul></ul>Online Conferencing
    35. 43. <ul><li> & </li></ul><ul><ul><li>Host a conference call for free </li></ul></ul><ul><ul><li>Usually not a local number </li></ul></ul>Conference Calls
    36. 44. <ul><li> </li></ul><ul><ul><li>Free person-to-person video calls </li></ul></ul><ul><ul><li>Free conference calls up to 25 people </li></ul></ul>Video Conferencing
    37. 45. <ul><li> </li></ul><ul><ul><li>Free video conferencing for up to 3 people at a time </li></ul></ul>Video Conferencing
    38. 46. <ul><li> </li></ul><ul><ul><li>Send a single meeting request to many people with proposed dates and times </li></ul></ul><ul><ul><li>Choose the time that works best for most </li></ul></ul><ul><ul><li>Automated email reminders </li></ul></ul>Scheduling
    39. 47. <ul><li> </li></ul><ul><ul><li>Create a committee, add agenda, invite members, automated meeting reminders </li></ul></ul><ul><ul><li>post minutes, discuss/edit online </li></ul></ul><ul><ul><li>Free for 1 committee </li></ul></ul>Meetings
    40. 48. <ul><li> & </li></ul><ul><ul><li>Online To Do list </li></ul></ul><ul><ul><li>Share with staff </li></ul></ul><ul><ul><li>Prioritize, due dates, etc. </li></ul></ul><ul><ul><li>Email and RSS alerts </li></ul></ul>To Do Lists
    41. 49. <ul><li> </li></ul>To Do Lists
    42. 50. Social Bookmarking <ul><li> </li></ul><ul><ul><li>Shared (“Social”) Bookmarking tool </li></ul></ul><ul><ul><li>Sign up for an account and share bookmarks across your organization </li></ul></ul><ul><ul><li> </li></ul></ul>
    43. 51. <ul><li> </li></ul><ul><ul><li>Free access to your computer at the office </li></ul></ul><ul><ul><li>Work on files, email, etc. </li></ul></ul>Remote Access
    44. 52. <ul><li> </li></ul>Cost to Drive
    45. 53. <ul><li> </li></ul>Meet Half Way
    46. 54. What will work for YOU? <ul><li>Use mobile devices </li></ul><ul><li>Meet online </li></ul><ul><li>Hosted Email solution </li></ul><ul><li>Calendar sharing </li></ul><ul><li>Files online </li></ul><ul><li>Database online </li></ul><ul><li>Projects & Tasks online </li></ul><ul><li>Fax & Voicemail access </li></ul>
    47. 55. <ul><li>Adam King </li></ul><ul><li>[email_address] </li></ul>