Mark Shaw is a consulting manager at HighwayT of MNA. He provides an overview of popular approaches to file sharing and backups including Windows workgroup shares, external hard drives and flash drives, NAS and other small office/home office devices, and cloud file sharing services. He also discusses remote access tools, cleaning and optimization software, mobile access to email and calendars with Google Apps, and various cloud applications and services for non-profits.

1. Mark Shaw
Consulting Manager
HighwayT of MNA
mark@highwayt.org

5. http://www.SlideShare.net/HighwayT

6. http://highwayt.org/resources

8. www.TechSoup.org

9. File Sharing and Backups
Some popular approaches…
Windows Workgroup Share External HD’s and Flash Drives
NAS and Other SOHO Devices Cloud File Share Services

10. Limited to 10 computers
Shared Directories
Easy to Manage
Folder level Security Limited to 25 computers
Authentication is integrated to Workgroup Shares all Home Server features
Phenomenal Image Level Backups
Automated or Manual Backup Includes Active Directory
Remote Access $30 Techsoup $392 Retail
Can backup to Amazon
$50 Retail Example:
Hardware $ far less than Full Server
$1600 Dell Base Server and SBS
Essentials

12. speedtest.net speakeasy.net

13. http://www.microsoft.com/Security
Free Antivirus & Antispyware

14. http://trendmicro.com/housecall
Free Online Virus Scan

15. http://secunia.com/vulnerability_scanning/online/
Vulnerability Scan

16. chrome.google.com
Browsers

17. Download.cnet.com – Belarc Advisor
Inventory
17

18. www.ccleaner.com,www.defraggler.com
Cleanup and Defrag

19. zolved.com Join.me LogMeIn.com
Remote Access Tools

20. www.hpeprint.com
20

21. Ipad Printing

22. Airprint for Ipad, Iphone, ITouch

24. Push it to the Cloud
Email, data apps, financials

25. Cloud Office Applications
• Google App’s
• Microsoft 365
• Hosted Exchange SharePoint

26. www.google.com/nonprofits/
• Google Apps for Nonprofits
– Email with your domain (i.e. me@mynonprofit.org)
– 7GB of email storage, hosted/backed up online
– Shared staff calendars
– Share and collaborate on documents online (word processing,
spreadsheet, etc)

27. www.google.com/nonprofits/
Google Apps Sync Tool
Web Browser MS Outlook

29. Email w/ Google Apps
Step 1: Register with Google and verify your
domain at: www.Google.com/a/NPO
Step 2: Change your MX records so email
can flow through Google’s servers
Step 3: Migrate your existing mailbox to
Google using Google Apps Sync for Microsoft
Outlook

30. Mobile Access w/ Google Apps
Easy setup to any mobile phone
Sync email, calendar, and contacts to your phone

31. http://www.google.com/mobile/maps/

32. http://www.microsoft.com/en-us/office365
HighwayT Qualified Partner P1 $3 E1 $4

33. intermedia.net sherweb.com

34. Cloud Sharing

35. www.dropbox.com

36. www.skydrive.com
36

37. www.icloud.com
37

38. JungleDisk.com Egnyte.com
38

39. www.JungleDisk.com
Online File Sharing
• Mapped share drive
• $4 per person
• 10 GB storage for free
• 0.15 per GB after that
5 Staff, 20 GB of data = $21.50 per month

40. http://www.npcloud.org

41. www.mozy.com/non-profit
Online Backups

42. Cloud Meeting Apps

43. www.FreeConferenceCall.com

44. Web Meetings

45. www.FreeConference.com
45

46. www.MeetingWizard.com

47. www.MyCommitee.com
47

48. www.skype.com

49. www.Doodle.com

50. www.checkvist.com

51. www.SignUpGenius.com

52. www.evernote.com
52

53. Slideshare.com Sliderocket.com

55. www.surveymonkey.com

56. http://www.dreamhost.com/hosting-nonprofit.html
Free Web Hosting

57. http://www.verticalresponse.com/non-profits/
E-Newsletter
Up to 10,000 emails per month free

58. Youtube.com The power of video!

59. Website Donate

60. Site Sharing www.delicious.com

61. www.salesforcefoundation.org/resources

62. www.sparked.com

63. www.idealware.org
63

64. Thank You!
Leon Wilson Leon@highwayt.org
Executive Director
Mark Shaw mark@highwayt.org
Adam King adam@highwayt.org