Mastering Vendor Selection and Partnership Management
TMP Oct 2014
1. Future leaders Recruitment report
October 2014
* In this report you can find information about results of October
recruitment of AIESEC in Poland
2. Dear AIESEC in Poland,
With huge pleasure, we would like to inform you about results of one of
the biggest recruitment in AIESEC in Poland in this year – our second
Future Leaders Recruitment in October 2014. As members of AIESEC
we spent a lot of time in preparation to this process, we were
promoting FL for long hours, preparing a lot of assessement sheets,
providing knowledge about this process to LCs, but now we should be
proud that we gave an opportunity to so many young people who
want to be part of our amazing organization.
We want to thank all LCVP TMs and LCVP Communications for your
work, engagement and effort during these intense months of
preparation and work. We are really proud of you !
Yours,
Karolina & Ola
MCVP TxP AIESEC in Poland & National Recruitment Coordinator
3. This Report containS
Information About* :
Recruitment
process
Result of FL
campaign
Internal
recruitment
*One LC didn’t fill in this report – LC Nowy Sącz
5. OVERALL RESULTS
We had 1826 applications
We allocated 783 new members,
including 31 returnees
We allocated 125 TMP-TMPs
General we allocated
908 people
10. Number of applications per Future Leaders
sub-program
542
337
947
0
100
200
300
400
500
600
700
800
900
1000
Business Sales Marketing Social Entre.
11. Results per Future Leaders
sub-program (applications stage)
136%
68%
104%
0%
20%
40%
60%
80%
100%
120%
140%
160%
Social Entre.. Marketing Business Sales
We didn’t achieve 100% of plans only
in Marketing program
(337 people in whole Poland applied for Marketing).
13. Campaign duration
• The longest campaign has 2 LCs :
LC Szczecin – 28 days
1,75 applications per day
LC Kielce – 28 days
0,96 applications per day
• The shortes campaign has one LC:
LC Wrocław UT – 10 days
6,7 applications per day
15. Efficiency of our campaign
The most effective
channel was
FRIENDS – more
than 450 apps
The second
effective channel
was FACEBOOK
8 LCs organized
outdoor
promotion
16. What channels did we use during our
campaign?
0
5
10
15
20
25
Stands
Events
Classshouts
Media release
LC Warsaw UW didn’t use direct promotion and didn’t have media releases
17. Efficiency of our campaign
LC Lublin organized the most number
of classshouts
The most number of stands were
organized in LC Kielce
LC Białystok and LC Gdańsk had the
most number of media releases
Only in Białystok, Katowice, Szczecin,
Toruń UMK , Warsaw UW didn’t
organize outdoors events
18. Campaign sum up
233 people was engaged in Future Leaders
promotion
Avarage 29 people was engaged in each LC
One people provided 8 applications
9 LCs had event on facebook to promote FL
The biggest potential we had still in students of
Management and Economy faculties
11 of 18 LCs had at least 1 parallel campaign
20. We achieved 110% of recruitment plans and 11 LCs achieved
more than 100% (Gdańsk, Kielce, Kraków, Nowy Sącz, Poznań,
Rzeszów, Szczecin, Toruń UMK, Warsaw SGH, Warsaw UW, Wrocław
UE). Situation in LC Szczecin was result of wrong planned Talent Plan
and plan of promotion.
IG Bielsko-Biała achieved only 30%
77%
116%
95%
129% 119%
93% 88%
150%
84%
104% 119%
480%
167%
103% 103% 122%
79%
30%
% of recruitment plans achieved
22. Allocation Results
per Future Leaders sub-program
121%
85%
80%
0%
20%
40%
60%
80%
100%
120%
140%
Social Enter… Marketing Business Sales
Still we had the worst results in Business Sales
sub-program, but they were better than during last recruitment
23. We allocated in AIESEC 908 members.
65% female 35% male.
Warsaw UW allocated less than 20% of women
3 LCs allocated almost equally of women and
men: : Warsaw SGH, Wrocław UE, Wrocław UT
65% 67% 63% 70%
80% 77% 83% 80% 77% 79%
71% 70%
59%
19%
57% 57%
25%
35% 33% 37% 30%
20% 23% 17% 20% 23% 21%
29% 30%
41%
81%
43% 43%
75%
Women Men
24. Recruitment and allocation
To recruit 783 people
(new members + returnees)
we needed 346 members.
Most of the members was allocated
to
Social Enterprenuer program
(page 22)
26. How Many people We Reallocate
5
22
14
0
20
0
5
2
13
8
0
9
4
0
13
5
1
5
18
10
0
15
0
4 3
12
6
8 7
2
0
12
5
1
Applicants Allocated members
Only 4 LCs provided more than 10 TMP-TMP Experiences.
In LCs members didn’t leave for other team experience.
27. Relation of new members to reallocation
in recruitment
17
64
43
22
87
58
32
16
71
25
48 47
79
57 61
42
3
4
18
12
5
15
0
4
1
9
6
10 7
2
0
13
10
1
New Members Reallocation
We can notice that we based most on new members during recruitment
28. How Many returnees we recruited
0
4
6
0
8
3
1
2 2
0
1 1
11
7
1 1
00
2
1
0
8
3
1 1
2
0
1 1
9
4
1 1
0
Applicants Allocated returnees
Only 2 LCs provided more Integrated Experience than 5 per recruitment.
29. 12%
88%
When did you allocate
people?
Pre- allocation on each step of the
process
After interview
Nobody in AIESEC
in Poland allocated
people on LCC !
It means that OCPs went to LCC
prepared to their structure
33%
39%
22%
6%
How did you allocate people?
Final decision of VP TM and LCP
Final decision of VP TM
Final decision of EB
With engagement of OCPs
Only Warsaw SGH engaged
OCP to allocation. It means that
in most LCs TM had final
decidion about allocation
30. 35%
65%
How long was
Group Exercise?
30 min 30 min-60 min
23%
71%
6%
How long was
average interview?
Less than 45 min 45 min- 1h 1h -1,5h
In every
LC Group Exercise lastsed
less than one hour
Most of LCs conducted interviews
less than one hour !
(In 94% of LCs RBs lasted less than
45min
and 45 min-1 hour)
It means that whole recruitment process was well-planned
and materials created by MC helped LCs running recruitment.
31. Preparation to Recruitment
17
10
1
Training for
assessors
Simulation of
recruitment
Other
How did you prepare people to
recruitment process?
Number of LC which use each materials
14
11
15
10
13
5
What materials did you use
during recruitment process?
No of LCs which use each materials
Every LCs organized training for assessors and
10 LCs tried to prepare them in practice way.
During recruitment in most of cases used materials prepared by MC
32. How many people RESignED AFTER EACH
ELEMENTS OF RECRiUTMENT PROCESS
0
5
10
15
20
25
30
Białystok
Gdańsk
KatowiceUE
Kielce
Kraków
Lublin
Łódź
Olsztyn
Poznań
Rzeszów
Szczecin
ToruńUMK
WarsawSGH
WarsawUW
WrocławUE
WrocławUT
IGBielsko-Biała
After application
After Group Exercise
After RB
After LCC
34. OUR CHALLENGES during creating report
Not all of data sent by LCs was used in the
report. In some cases it is impossible to
create statistics.
Mistakes in providing data for campaigns
results, sub-programs results - different answers
in different questions
Not filling in full report
Some misunderstandings happened related to
names
A few of LCs missed DDLs, that’s why we have to
postpone date of published report
