Brief explanation of the re-planning process

1. Re-planning process
flow 2015

2. Replanning is undertaken to look ahead for the next 6 months, having
analyzed the past 6 months and to take forward the learnings, failures
and successes.
After being in Sum co and seeing a holistic review of your LC of the past 6
months, it is important to reflect and envision the next half of your term
while having key conversations with your EB.
This is an EB activity with involving the leaders of the LC and it is highly
recommended that this process is spread out over a few days for better
clarity and understanding.
REPLANNING

3. Flow summary
1. Defining area team stand
2. ABP GAP analysis with Area
3. Start stop continue with your area
4. EB meeting
5. LC stand
6. Replanning goals
7. Replanning ABPs
8. Implementation framework in Gant chart
9. Sending the file to your coach, me and
MCP
Individual VPs to
do it with
respective OCPs
EB to do it
together
LCP &
Coach

4. 1. Defining Area Team Stand
• What does my team stand for?
• A statement which defines our team
• Why do we think the team will stand tall despite of any the obstacles
and difficulties.
‘ What makes us stand up every morning to give my best to this team’
It should cover the aspects of purpose, identity, inspiration etc. You
can be creative and create your team stance together, no particular
format 
Decide this with your respective area with OCPs before EB planning.

5. 2. Area Based Project (ABP)
Area Based Projects are the key initiatives (within back office and
front office areas) undertaken to significantly boost specific
program.
There is one responsible for any ABP, even if it is a synergetic ABP
there needs to be one LCVP responsible for it

6. In management literature, gap
analysis involves the comparison of actual
performance with potential or desired
performance. If an organization does not
make the best use of current resources, or
forgoes investment in capital or technology,
it may produce or perform below its
potential.
3. (a)

7. 3. (b) ABP GAP analysis
The idea is to identity the Gap
between the desired state and the
current state by understanding the
already existing gap in the planned
versus achieved.
This is to assess the ABP that was
planned before 6 months .
- To revisit the desired state
- To understand the current state
- To take action steps looking at
the GAP if any & decide on
retaining it or finding an
alternative

8. List down your
individual area
ABP here
List down the
different MoS
of the ABP
List down the
current state of
the ABP (each
MoS)
Action steps for
each ABP post
identifying the
gap
Beside every ABP GAP analysis there is a space for cross function ABP also. Area
which will be the final responsible a particular cross functional ABP will fill it. Eg.
For a cross functional project between iGCDP&BD, if iGCDP is final responsible
for the project then the space beside iGCDP shall be used
No need to write it again beside BD aswell.
3. (c)

9. 4. Area Start stop continue
Post knowing the GAP in
the respective exchange
numbers and ABP in your
respective area. This Start-
Stop-Continue exercise
will help identify the key
things that needs to be
changed in the area. It
helps in pointing out the
things that worked and
didn’t work.
Try to keep it to maximum
4 points for each Start-
Stop-Continue

10. EB meeting
Here with the EB the actual replanning begins: (To be done
together as an EB)
1. Present the following things to the EB:
- Area team stand
- GAP of area ABPs & synergy ABP responsible
- GAP in number of exchanges (Target vs. Achieved)
- [Start-Stop-Continue] for respective area
2. Discussion (if needed)
3. Moving on to the targets planning and synergy meet

11. 5. Defining LC Stand
• What does my LC stand for?
• A statement which defines our LC
• Why do we think the team will stand tall despite of any the obstacles
and difficulties.
What makes us stand up every morning to give my best to this LC?
It should cover the aspects of purpose, identity, inspiration etc. You
can be creative and create your team stance together, no particular
format 
Decide this with the EB (You can also use the results of Culture survey
session in Sum co)

12. 6. Goals planning for the next 6 months
Looking at ABP GAP, Start/Stop/Continue and the GAP that
exists in planned vs. achieved.
Formulate your goals for the next 6 months.
Remember, it is not about decreasing the goals, it is about how to
cover the gap 

13. 7.(a) ABP for the next six months
Area Based Projects are the key initiatives (within back office and
front office areas) undertaken to significantly boost specific
program.
There is one responsible for any ABP, even if it is a synergetic ABP
there needs to be one LCVP responsible for it
If there is absolutely no change in the ABP from the previous planning then
also please write it down. The only change is that I have included the ABPs
in the same sheet of the program exchange planning

14. This is your strategy, express
here what is your project about,
what are you planning to do to
achieve the expected outcome
All the people
involved in this
project
This is numerical
expression of your goal,
achievement of this will
inform you that your
project succeeded
This is how you are
going to measure the
progress of achieving
the MoSes
This is your goal,
something you want to
achieve
7. (b)

15. Define what you
want to achieve
Define how you are
going to do it
Define results you
need to achieve to
be sure that you
have succeeded
Define how you are
going to measure
your performance
towards this
achievement
Expected outcome Strategy MoS KPI
Who are you going
to need to achieve
it?
What are your key
actions?
Do you have tools
to measure that?
7. (c)

16. 8. ABP and network Gant chart
- Spread the timeline of all the activities of each ABP and LC activities
- This tool helps us clearly understand the timeline of activities of the LC
Every
- Every area is colour coded. The ABP should be shown in the gant of the
area which is the final responsible. And making the gant of this
synergetic project in the timeline wherever the other areas are
involved, those places colour the timeline in the responsible colours
which will clearly chart out the synergy points.
Eg. Cross functional project between iGCDP& Marketing where iGCDP
is final responsible and one of the task Marketing is responsible 

17. Important pointers before replanning
Please do remember the Re-looking the way we plan presentation. There are
a lot of pointers of the method of planning there. As LCPs you can definitely
ensure the way you plan in your LC
SONA presentation can prove helpful so do not forget to have a look at it
This is merely a framework, If you want to add something to this format feel
free, but just let me know about the changes and share the final template
that you are using
If you get stuck anywhere feel free to contact me or your coach
Remember, re-planning is not about pulling your goals down rather its about
what modifications needs to made in strategy so that we achieve our goals 
Happy re-planning!