October recruitment report 2013

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TMP Report October 2013

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October recruitment report 2013

  1. 1. TMP Recruitment October 2013 Report
  2. 2. Recruitment process Dear AIESEC in Poland, It’s huge pleasure to inform you about results of the biggest recruitment in AIESEC in Poland in 2013 year – October recruitment. As organization we spend a lot of hours in preparation on this process, we drink a lot of cups of coffee, print a lot of sheets and posters but now, we should be proud that we could give an opportunity to so many young people to take part in this amazing adventure which AIESEC is. I want to thank all LC VP TMs and LC VP Communications for your work, effort, and commitment during this crazy months of work and preparation. We are proud of you. Yours, Justyna & Karolina Page 2 MC VP TM AIESEC in Poland & National Recruitment Coordinator 2013/2014 AIESEC in Poland | Recruitment Report | October 2013
  3. 3. Recruitment process Important: Report it’s not full because we didn’t receive information from LC Olsztyn. TMP recruitment report Promotion Recruitment Page 3 processes AIESEC in Poland | Recruitment Report | October 2013
  4. 4. Recruitment Promotion process 18 Local Committiees and 2 Initiative Groups created Talent Plan based on their exchange plans for Q4 2013 and Q1 2014 and according to those plans created promotion plan Results of promotion campaign Create your own story after refreshement was result of for AIESEC in Poland  it’s 127% of plan realization 2440 applications 9 from 20 entities achieved more than 100% of promotion plan realization and 4 was from grup IV, 4 from group III and 1 from group II. Planned applications vs achieved 450 400 350 300 250 200 150 100 50 Number of planned applications Number of achieved applications AIESEC in Poland | Recruitment Report | October 2013 Page 4 0
  5. 5. Recruitment process Gdańsk Łódź Lublin Toruń UMK Wrocław UE Wrocław UT Białystok Kielce Olsztyn Rzeszów Szczecin Average for group IV Average fro group III Average for group II Koszalin Nowy Sącz Average for group I Bydgoszcz Bielsko- Biała Average for Initiative Group Number of achieved applications 119 407 203 320 285 267 128 122 181 67 201 82 130 68 43 45 76 62 56 2 11 7,5 10 8 9 AIESEC in Poland | Recruitment Report | October 2013 % plan realization 99 136 113 121 143 125 107 122 113 52 201 82 110 97 108 69 51 62 66 8 31 25 20 27 22,5 5 Katowice UE Kraków Poznań Warszawa UW Warszawa SGH Number of planned applications 120 300 180 264 200 213 120 100 160 130 100 100 118 70 40 65 150 100 85 25 35 30 50 30 40 Page Local Committee / Initiative Group
  6. 6. Promotion Recruitment process Average promotion activities took 17 days and average cost was 1038,78* Group IV III II I Initiative Groups Average cost of promotion 1393 1746,65 485,50 175 0 The most successful channel for promotion which got the biggest number of applications was on first Facebook (17 from Friend / Acquitance place facebook ( 17 from 19 Local Committees) , on second Friend/Acquitance from AIESEC (11(11f rom 19) 19 Local Committee from AIESEC from 19 LC) and on third place was Friend/ Acquitance (10 from 19 LC) [in this question was possible to choose more Friend/ Acquitance (10 from 19) than 1 option] Facebook gave us more than 641 applications, Friend / Acquitance from AIESEC 260 applications and Page 6 Friend/ Acquitance around 175 applications  it’s 44% of total number of applications. AIESEC in Poland | Recruitment Report | October 2013
  7. 7. Recruitment Promotion process Cost of promotion 3500 3000 3000 3000 2500 2350 2000 2000 1430 1500 1300 1300 1000 1000 500 770 830 465 700 330 400 512 350 0 0 0 0 Page 7 Cost of promotion AIESEC in Poland | Recruitment Report | October 2013
  8. 8. Recruitment Promotion process Faculties from which were the biggest number of applications. Number in every square shows how many Local Committiees mention this faculty. Management 10 Economy 9 Finance and accounting 5 English filology 5 Law 3 International relations 3 Page 8 Filology 3 AIESEC in Poland | Recruitment Report | October 2013
  9. 9. Recruitment process 275 It’s 17member per LC Members (except EB) was engaged in promotion activities 318 9 Members (except EB) was engaged in Assesment Center & Reviev Board process Page It’s 14,5 member per LC AIESEC in Poland | Recruitment Report | October 2013
  10. 10. Recruitment process % of commitee engaged in AC/ RB excluded EB 90 90 85 80 73 66 70 60 58 58 50 50 40 40 42 40 40 33 26 30 23 20 20 10 8 10 5 0 0 Page In 6 from 19 committees more than 50% of members in Local Committee was engaged in Recruitment Processes 10 % members enagaged on RB AIESEC in Poland | Recruitment Report | October 2013
  11. 11. Recruitment Katowice UE Kraków Poznań Warszawa UW Warszawa SGH Gdańsk Łódź Lublin Toruń UMK Wrocław UE Wrocław UT Białystok Kielce Olsztyn Rzeszów Szczecin Average for group IV Average fro group III Average for group II Koszalin Nowy Sącz Average for group I Bydgoszcz Bielsko- Biała Average for Initiative Group Number of planned members 62 135 136 65 78 95 55 47 93 65 110 55 71 37 36 27 62 35 39 20 19 19,5 32 20 26 Number of recruited members 60 114 86 65 77 80 59 44 61 37 104 52 60 35 31 28 35 28 31 2 7 4,5 5 6 5.5 AIESEC in Poland | Recruitment Report | October 2013 % plan realization 97 84 63 100 99 88,63 107 94 66 57 95 95 85,41 95 86 104 56 80 83,71 10 37 23,42 16 30 22,81 Page Local Committee / Initiative Group 11 process
  12. 12. Recruitment process In total AIESEC in Poland became bigger for 936 new members. It means that we realized our National Talent Plan in 79%. The lowest realization rate was in the smallest Local Committees and Initiative Groups – less then 25%. Only 3 LCs realized 100% of Talent Plan – LC Warszawa UW, LC Gdańsk & LC Kielce and 6 LC’s was very close achieved more than 90% of their plans. More than 69% of new members was women For AIESEC in Poland in every LC we recruited 33 women and 14 men 636 277 Page 12 Mostly in every committee female members was more than male but in LC Kielce was opposite situation-> male was 70% of recruited members AIESEC in Poland | Recruitment Report | October 2013
  13. 13. Recruitment It was 61% of applications which we received 454 1497 people we observed during Assessment Center. People was rejected after application We reject 316 candidates after this part of process. 285 Candidates resign form taking part in recruitment process AIESEC in Poland | Recruitment Report | October 2013 Average – in every LC we lost potential 15 candidates It’s was 11% of total number of applications 13 It’s was 18% of total number of applications Page 4 LC’s : Białystok, Szczecin, Koszalin & Bydgoszcz didn’t reject process
  14. 14. Recruitment process 78 % of new members took part in Local Conferences Recruited members vs LCC participants 120 100 114 110 104 80 60 86 74 77 73 70 6565 60 52 40 20 5 5 0 0 4444 43 35 31 2828 20 59 46 37 6161 8 18 6 3 35 27 26 7 6 0 Participants in newbies track Page 14 Recruited members AIESEC in Poland | Recruitment Report | October 2013
  15. 15. Recruitment process We spend more than 216 hours in Allocation preparation whole recruitment process. But a lot of LC couldn’t write even average number of hours which they spend. “I am not able to give an exact answer, because whole EB was preaparing all the stuff connected with recruitment (we don't have TM) but it seemed 5% 11% Before LCC like HUNDREDS!!” LC Łodź During LCC with earlier preparation 26% Together as AIESEC in Poland we spend around 130 days During LCC 58% After in recruiting great people into organization. It means that every LC spend around 1 week on Assessments and Page 15 Review Boards and allocation. AIESEC in Poland | Recruitment Report | October 2013
  16. 16. Recruitment process Main reason not achieving Talent Plan goals: OCP skipped Not enough number of valuable TLP application Solutions: Not recruiting people who couldn’t go for LCC Not enough number of members envolved in recruitment process – main reason in smaller LC’s We crate smaller teams Bigger realocation in teams Next new recruitment Fast tracks Connecting positions AIESEC in Poland | Recruitment Report | October 2013 16 High expectations during selection process Page Low number of applications

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