TIME MANAGEMENT BY DSVV L.M DEP.

1. Time Management
1440 minutes in a day:
Originally Presented by Michele Guerra, MS, CHES
Director UI Wellness Center

2. Steps to
managing your time well
•Prioritize tasks
•Get Organized
•Overcome procrastination
•Let go of perfectionism
•Manage disruptions
•Avoid taking on too much

3. Organizing: The to-do list
• Helps you prioritize
• Helps you overcome procrastination
• It’s a critical starting point
• not a stand–alone tool

4. ABCs to Prioritizing
1. Write to-do list
2. Review list: Break large tasks into smaller tasks
3. Prioritize by ABCs
4. Delegate those tasks more appropriate for someone else
5. Schedule your day (week). Assign a deadline for each
task.
6. Consider your daily cycle (most demanding tasks when
you are most focused/ energized)

5. Prioritization Grid
URGENT NOT URGENT
Important
A
Deadline
Presentation tomorrow
Scheduled at work
B
Paper due next month
Planning
Some calls or requests
Pick child up at daycare Rejuvenation time
Not
important
C
Interruptions
Disruptions
Some calls
C
Trivia
Busy work
Time wasters
Friend asks favor Gaming, Facebook

6. APriorities
• Urgent AND important
• Support a long term goal
• Support others you work with
• Ask: What terrible thing would happen if I didn’t do
this today?
• Only top priorities get A category

7. BPriorities
• Important but not urgent
• Never do a B task when there is an A task the needs
to be finished

8. CPriorities
• Not important or urgent
• Some tasks are not important but are urgent

9. Organizing: schedules
• Get the big picture (semester, work cycle, vacations)
• Know your schedule (weekly calendar)
• Determine how much time it takes to complete various tasks (double
your estimates)
• Plan a balanced schedule (fixed and flexible tasks)
• Identify odd hours and small bits of time – plan how you can use
them
• Schedule breaks and time for rejuvenation
• Enter all this somewhere (paper, outlook, phone app)

10. Overcoming procrastination (टालमटोल)
• Recognize that you are procrastinating
• Evaluate and diagnose your procrastination: e.g. reasons, what parts
of the task,
• Take counter-measures against procrastination:
• use to-do list
• break large tasks into smaller parts
• schedule specific times to do things you are mostly likely to put off
• address reasons (e.g. don’t like the task, hard to start, fear of failure)
• reward yourself for starting and finishing

11. More procrastination busting tips
• Create the Right Environment
• Post Your Deadlines
• Do the Fun Stuff First
• Beware of Multitasking
• Know That You Can't Do Everything Perfectly!

12. Perfectionism
• Be aware of your tendencies
• Take an honest look at how you spend your time
• Focus on the big picture
• Maintain high but attainable standards
• Be realistic about what you can accomplish
• Seek help when needed

13. Managing disruptions
• Disruptions are often urgent (at least in the mind of the person
presenting them) but not important
• Identify recurring interruptions and distractions
• Keep a log
• Learn to say no: Be polite but assertive
• Other tips: Establish available/not available hours, turn off IM Chat;

14. More disruption diffusing tips
• Remind yourself: Your Availability ≠ Your Importance
• Consider working in another location sometimes
• Configure your office so your desk faces the door
• Stand up on the entry of disturbing visitors

15. Avoid taking on too much
• Learn to set limits
and say no thank you
• Learn to delegate,
share work, let others
help

16. Creating SMART goals
•Specific: Precise statement of what needs to be
accomplished: exactly what are you going do,
how much? When? How often?
•Measurable: Concrete criteria for gauging
progress. Helps you manage and evaluate your
goal.
•Attainable: Assurance your goal fits your ability.
Something you can accomplish. Not too easy or
too hard
•Relevant: Personalization of your goal. Supports
your interests, values, needs and talents
•Timed: Beginning point and deadlines. Gets your
started and keeps you on track.

17. Tips
• Use small bits of time, odd hours, waiting time
• Handle paper (email, etc.) only once
• Use automatic systems when possible
• Get enough rest, eat well, exercise
• Ask for advice when needed

18. Make a plan today!
• Managing your time increases your success
• In school, at work , in life
• Managing your time well reduces stress
• Managing your time well enhances work-life balance
The bad news is time flies. The good
news is you're the pilot. -Michael Althsuler

19. समय प्रबंधन
क्ों और क
ै से? –भारतीय दृष्टिकोण

20. समय की बरबादी को रोंक
े
• पुनः प्रभातं पुनरेव शववरी
पुनः शशांकः पुनरुद्यते रष्टवः ।
कालस्य ष्टक
ं गच्छष्टत याष्टत यौवनं
तथाष्टप लोकः कष्टथतं न बुध्यते ॥
ष्टिर से प्रभात, ष्टिर से राष्टि, ष्टिर से चंद्र, और ष्टिर से सूरज का उगना ! काल का
क्ा जाता है ? क
ु छ नहीं; यह तो यौवन जाता है, (पर) लोग कहााँ समझते हैं ?

21. समय बचाने क
े ष्टलए “मना करने क
े तरीक
े ”
• मौनं कालष्टवलम्बश्च प्रयाणं भूष्टमदशवनम् ।
भुक
ु ट्यन्य मुखी वाताव नकाराः षड्ष्टवधाः स्मृताः ॥
मौन, ष्टवलंब, चले जाना, नीचे देखना, भाँवर चढाना, और ष्टवषयांतर
करना, ये छे नकार क
े तरीक
े हैं ।

22. समय प्रबंधन की सिलता का मूल्ांकन भौष्टतक प्रगष्टत से न करें
• दाता दररद्रो क
ृ पणो धनाढ्यः
पापी ष्टचरायुः सुक
ृ ष्टत गवतायुः ।
क
ु ले च दास्यं अक
ु ले च राज्यं
कलौ युगे षड्गुणमावहन्ति ॥
कष्टलयुग में सब ष्टवपरीत होता है; दाता गरीब, और लोभी धष्टनक
होता है; पापी दीर्ावयु और सत्पुरुष अल्पायु होते हैं; क
ु लीन इनसान
दास होता है और अक
ु लीन राज्य करता है !

23. क
ै सा समय चल रहा है वह भी जानना जरूरी है
• कटुक
ं वा मधुरं वा प्रस्तुत वाक्ं मनोहारर ।
वामे गदवनादष्टित्तप्रीत्यै प्रयाणेषु ॥
योग्य समय पर बोला हुआ, चाहे कठोर हो या मधुर हो वह मनोहर
लगता है; (ष्टप्रय जगह) प्रयाण करते वक्त, दायीं ओर से सुनायी
देनेवाली गधे की आवाज़ भी ष्टचत्त को खुश करती है ।

24. भोजन क
े ष्टलए समय जरूर ष्टनकालें
• कान्तिः कीष्टतव मवष्टतः क्षान्तिः शान्ति नीष्टत गवती रष्टतः
उन्तक्तः शन्तक्तः द् युष्टतः प्रीष्टतः प्रतीष्टतः िी र्व्वव न्तथथष्टतः ।
न पश्यष्टत न जानाष्टत न िुणोष्टत न ष्टजघ्रष्टत
न स्पृशष्टत न वा वन्तक्त भोजने न ष्टवना जनः ॥
कांष्टत, कीष्टतव, मष्टत, क्षमा, शांष्टत, नीष्टत, गष्टत, रष्टत, उन्तक्त, शन्तक्त,
प्रकाश, प्रीष्टत, ष्टवश्वास, िी, र्व्वथथा (ये सब भोजन ष्टबना र्व्थव है) !!
लोग भोजन क
े ष्टबना, देखने, जानने, सुनने, सूंर्ने, स्पशव करने या
बोलने भी शन्तक्तमान नहीं होता ।

25. समय को बचाने से ज्यादा जरूरी है उसे सही कामों में लगाना
• वपुः क
ु ब्जीभूतं गष्टतरष्टप तथा यष्टिशरणा
ष्टवशीणो दिाष्टलः िवणष्टवकलं िोि युगलम् ।
ष्टशरः शुक्लं चक्षुन्तस्तष्टमरपटलैरावृतमहो
मनो न ष्टनलवज्यं तदष्टप ष्टवषयेभ्यः स्पृहयष्टत ॥
शरीर को खूंध ष्टनकल आयी, गष्टत ने लकडी का सहारा ले ष्टलया, दांत
ष्टगर गये, दो कान की िवण शन्तक्त कम हुई, बाल सि
े द हुए, नजर
कमजोर हुई; ष्टिर भी, मेरा ष्टनलवज्ज मन ! ष्टवषयों की कामना करता है
।

26. साष्टहत्य, संगीत और कला क
े ष्टलए भी समय ष्टनकालें
• साष्टहत्यसंगीतकलाष्टवहीनः
साक्षात्पशुः पुच्छष्टवषाणहीनः ।
तृणं न खादन्नष्टप जीवमानः
तद्भागधेयं परमं पशूनाम् ॥
ष्टजस र्व्न्तक्त क
े पास साष्टहत्य नहीं, संगीत नहीं और कला भी
नहीं, वह पूंछ और सींग बगैर का पशु ही है । र्ास न खाकर
वह जीष्टवत रहता है, यह सचमुच पशुओं का परम भाग्य है ।