What is time management?•We all have time to either spend or waste and it is our decision what to do with it. But once passed, it is gone forever.”•Time management refers to the developmentof processes and tools that increase efficiency and productivity (for a student (individual), for a business, for an organization)
time = lifetime management = self management “TO WASTE YOUR TIME IS TO WASTE YOUR LIFE, BUT TO MASTER YOUR TIME IS TO MASTER YOUR LIFE AND MAKE THE MOST OF IT”. Alan Lakein
EARLY SIGNS OF TM PROBLEMS….• Handing in work late • Submitting work that is not up to your usual standard • Forgetting commitments • Finding that you often don’t have enough time to complete a task • Making excuses for why work is not done • Having to let go of activities you enjoy because of a lack of time or low grades 07/04/2013 5
WE JUGGLE WITH MANY WORKS EVERY DAY • college work • Jobs • Volunteer work • Co-curricular activities • Community activities • Family responsibilities • Social life 07/04/2013 7
Myths about Time Management Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. Time No matter management? I what I do, I work better won’t have under pressure. enough time! It takes all the fun out of life!!!
The Benefits of Time Management • You are more productive. • You reduce your stress. • You improve your self- esteem. • You achieve balance in your life. • You feel more confident in your ability to get things done. • You reach your goals.
The nine Time Thieves1. Poor Planning2. Procrastination3. Interruptions4. Not Delegating5. Unnecessary Meetings6. Poor Physical Setup7. Poor Networking8. Bad Attitude9. Negative People
Procrastination:Forms of procrastination:• Ignoring the task, hoping it will go away• Underestimating how long it will take• Overestimating your abilities and resources• Telling yourself that • Believing that repeated poor performance is “minor” delays won’t okay hurt you• Doing something else • Talking about a hard that isn’t very important job rather than doing it
Procrastination: Enemy of Time Management• It delays working of an important task,• it also brings: – Anxiety – Reduced sleep – Illness – Lower grades – Poorer quality of work – Less learning as a result of being rushed – A personal sense of disappointment• In the end, it hurts you more than it helps you! 07/04/2013 13
How to Overcome Procrastination• Win the mental battle by committing to being on time.• Set and keep deadlines.• Organize, schedule & plan.• Divide a big job into smaller ones.• Find a way to make a game of your work or make it fun.• Reward yourself when you’re done.• Tell your friends and room mates to remind you of priorities and deadlines.• Learn to say “no” to time wasters.
Different people = Different types of time management
Time Management Techniques• The Set Time MethodBlock out a specific time to accomplish atask.Examples:Monday 1:00—2:00 Work physics problemSaturday 9:00—11:30 Go to the gym The Swiss Cheese Approach Whenever you find yourself with some free time, do a small part of a larger task Examples: brainstorm research ideas while waiting for your friend to arrive for lunch, review notes from today’s History lecture.
ACTIVITY: WORK LIFE -BALANCE•If youd have put the rocks in first, then the pebbles, then thesand, all three would have fit.•This is much like time management, in that by completingyour biggest tasks first, you leave room to complete yourmedium tasks, then your smaller ones.•By completing your smallest tasks first you spend so muchtime on them you leave yourself unable to complete eithermedium or large tasks satisfactorily.
TIME INVENTORY CHARTHours unaccounted for = _____________Activity mon Tues Wed Thur Fri Sat Sun TotalSleepHours AwakeWork: Office &HomeCommuting &TravelEatingDressing &PersonalHygieneFamily &PersonalWorkEducation &Self-ImprovementCommunity &Professional
Backwards Planning (COUNT DOWN)• Step one – determine your deadline date.• Step two – break the large task into smaller tasks.• Step three – determine how long each small task will take and place them on your calendar and to do list.• Example :30TH :29TH :28TH :27TH :26TH :AND SO ON……
AUDIT……100% 90% DO U SHARP YOUR AXE??? 80% 70% HE ANSWERED : 60% NO. OF NO I WAS TOO BUSY WORKING 50% TREES 40% HARD. WORKING SHIFT 30% DAYS 8.30AM-11.30PM 20% 10% 0% 05/01/1900 01/01/1900 02/01/1900 03/01/1900 04/01/1900 06/01/1900 07/01/1900
FACTORS AFFECTING THIS YOUNG MAN•PROCRASTINATION•NO TIME TO SHARP THE AXE•GUILT•WORRIES•NOT ABLE TO SAY “NO”•NOT ORGANIZED PERSONAL /PROFESSIONAL•NO GOALS =SO=NO PLANS=SO =NO RESULTS
YOU DELAY,BUT TIME WILL NOT THANK YOU..!!!! For your kind attention…..