Be a more efficient professionals by
managing your time.
Facilitated by: Ashak Hossan
“To comprehend a man’s life, it is necessary to know
not merely what he does but also what he purposely
leaves undone. There is a limit to the work that can be
got out of a human body or a human brain, and he is a
wise man who wastes no energy on pursuits for which
he is not fitted; and he is till wiser who, from among
the things that he can do well, chooses and resolutely
follows the best.”
-John Hall Gladstone
Try & answer the QUESTIONS?
• Where should I spend my time on?
• What is important?
• Are we really managing time?
Objectives of Time Management:
• To get most output within given resources
• To get time for important issues in life
• To feel fairly satisfied , secure & on top of
And thereby enjoy stress free life
What is Time Management?
• Doing the Right things and not setting Things
• In control of Life, not driven by circumstances
• Enjoying JOURNEY of life: every day of it, not
waiting for a perfect day in future
• Having right balance in wheel of life
Managing your TIME:
Things to do list
Making it happen
Get “SMART” with TIME
SMART is -
Simple Measures that Ascertain
Resourceful usage of Time
Getting SMART with time
Some of the measures are:
To do list
in Time Management
There are four generations of timemanagement and each includes and builds on
top on the one before. If you can apply the 4th
generation for you, you can really shift your
whole life and productivity level.
Quadrant of DEMAND
Quadrant of The Zone
Learning & Development
Quadrant of ILLUTION
Quadrant of ESCAPE:
Some calls, Emails, Meetings
Pressing Matters without impact
Trivia & busy work
Irrelevant Email (Junk)
Time wasters' private call
We need a compass instead of a clock:
• Important & Urgent -> Do them now the best you
• Important & Not Urgent -> Set focus here, whenever
you can (The Zone)
• Not Important & Urgent -> Say “No” because you
have a quality “Yes”, or delegate them
• Not Important & Not Urgent -> Avoid these for sure
How can we really use this now?
• Set your Life-Areas for Balance
• Clarify your values & Set your goals
• Use a productivity system that fits you , such
as Getting things done (GTD)
Taking Charge of
Plan your time at least once a week with a calendar in
List all the tasks that have to be done, noting any deadlines.
Schedule everything you can, including time needed to deal
with those pesky emails.
Prepare for the unexpected. Because you identify your
priorities, you know what work can be moved to another
day if you have to replace a sick colleague at an interview.
If appropriate, delegate work to staff, including admin
You still have to find a way to resolve all the
interruptions during the day. You will never eliminate
all of them, but try to prevent as many as possible.
Then, it is easier to deal with the ones that happen.
• Spread the word that you are now more organized so it is
easier to tell coworkers that you do not have time for chitchat, but you will spend coffee break with them.
• If you are working on a priority task, say so and offer a time
to meet later in the day or week.
• Schedule a time to work through emails. Learn to delete or
quickly file ones that are not directly relevant to your work.
By Julia A. F. Carney (1823 - 1908)
Little drops of Water
And Little Grains of Sand
Make the mighty Ocean
And the Pleasant land
So the little Minutes
Humble thought they be
Make the mighty Ages
This is the Time
This is the Place
This is your Life
This is your Opportunity
Seize the Day
Use this Moment
“Many people seem to think that success in one area
can compensate for failure in other areas. But can it
really? True effectiveness requires balance.”
Training is mandatory and a regulatory compliance