Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Time management


Published on

Time Management, Work Life Balance & Internal Behavior. All the presentation is prepared for In House Training. Criticism will be solicited from my end and propel me to do better.

Published in: Technology, Business
  • Be the first to comment

  • Be the first to like this

Time management

  1. 1. Time Management Be a more efficient professionals by managing your time. Facilitated by: Ashak Hossan
  2. 2. “To comprehend a man’s life, it is necessary to know not merely what he does but also what he purposely leaves undone. There is a limit to the work that can be got out of a human body or a human brain, and he is a wise man who wastes no energy on pursuits for which he is not fitted; and he is till wiser who, from among the things that he can do well, chooses and resolutely follows the best.” -John Hall Gladstone
  3. 3. Try & answer the QUESTIONS? • Where should I spend my time on? • What is important? • Are we really managing time?
  4. 4. Objectives of Time Management: • To get most output within given resources • To get time for important issues in life • To feel fairly satisfied , secure & on top of things And thereby enjoy stress free life
  5. 5. What is Time Management? • Doing the Right things and not setting Things right • In control of Life, not driven by circumstances • Enjoying JOURNEY of life: every day of it, not waiting for a perfect day in future • Having right balance in wheel of life
  6. 6. Managing your TIME:  Things to do list  Identify Priority  Making it happen Evaluate Deviation
  7. 7. Get “SMART” with TIME SMART is - Simple Measures that Ascertain Resourceful usage of Time
  8. 8. SMART Measures: Getting SMART with time Some of the measures are: • • • • • • To do list Goal setting Pro-activeness Priorities Understanding others Improving yourself
  9. 9. 4 Steeping Stones in Time Management There are four generations of timemanagement and each includes and builds on top on the one before. If you can apply the 4th generation for you, you can really shift your whole life and productivity level.
  10. 10. Not Important Not Urgent 1 Important Urgent 2 Quadrant of DEMAND Quadrant of The Zone Crisis Pressing Problem Deadline Projects Planning Prevention Relationship Building New Opportunities Learning & Development 3 4 Quadrant of ILLUTION Quadrant of ESCAPE: Interruption Some calls, Emails, Meetings Pressing Matters without impact Popular Activities Trivia & busy work Irrelevant Email (Junk) Time wasters' private call Internet Surfing Pleasant Activities
  11. 11. We need a compass instead of a clock: • Important & Urgent -> Do them now the best you can • Important & Not Urgent -> Set focus here, whenever you can (The Zone) • Not Important & Urgent -> Say “No” because you have a quality “Yes”, or delegate them • Not Important & Not Urgent -> Avoid these for sure
  12. 12. How can we really use this now? • Set your Life-Areas for Balance • Clarify your values & Set your goals • Use a productivity system that fits you , such as Getting things done (GTD)
  13. 13. Taking Charge of Time Management Solutions:  Plan your time at least once a week with a calendar in hand.  List all the tasks that have to be done, noting any deadlines.  Set priorities.  Schedule everything you can, including time needed to deal with those pesky emails.  Prepare for the unexpected. Because you identify your priorities, you know what work can be moved to another day if you have to replace a sick colleague at an interview.  If appropriate, delegate work to staff, including admin support staff.
  14. 14. You still have to find a way to resolve all the interruptions during the day. You will never eliminate all of them, but try to prevent as many as possible. Then, it is easier to deal with the ones that happen. • Spread the word that you are now more organized so it is easier to tell coworkers that you do not have time for chitchat, but you will spend coffee break with them. • If you are working on a priority task, say so and offer a time to meet later in the day or week. • Schedule a time to work through emails. Learn to delete or quickly file ones that are not directly relevant to your work.
  15. 15. LITTLE THINGS By Julia A. F. Carney (1823 - 1908) Little drops of Water And Little Grains of Sand Make the mighty Ocean And the Pleasant land So the little Minutes Humble thought they be Make the mighty Ages Of Eternity This is the Time This is the Place This is your Life This is your Opportunity Seize the Day Use this Moment ACT NOW
  16. 16. “Many people seem to think that success in one area can compensate for failure in other areas. But can it really? True effectiveness requires balance.” -Stephen Covey
  17. 17. Training is mandatory and a regulatory compliance