Strategic plan prepared to be a head department

1. College of Engineering and Technology
A Strategic Plan for the Position:
Head Department of Electrical and Computer Engineering
By
Sisaw.
(Lecturer at department of Electrical and Computer Engineering)
April, 2023

2. Outlines
 Introduction
 Goal & Mission of the department
 Responsibilities of Head of Department
 SWOT analysis
 Short term plan
 Middle term plan
 Long term plan
 What can we do

3. Introduction
CET, Oda Bultum University
Launched in 2002E.C, with departments COTM and Surveying
Engineering
By the year 2003E.C, Civil Engineering, Electrical and Computer
Engineering, and Mechanical Engineering programs are started.
Electrical and Computer Engineering is one of the 6 department in
CET including a lately started Hydraulic and Water Resource
Engineering.
The program duration is 5 years for UG students, who are expected
to start taking exit exam at the end of this year.

4. Meaning of Head of Department
 An academic leadership and lower level management responsible
to coordinate/ run the department as per our university legislation.
 It is required to lead, manage and develop the department to ensure
and achieves the highest possible standards of excellence in all its
activities.

5. Resources
 Staffs on duty
Technical lab assistance
M = 10 F = 0 Total = 10
Staffs on study leave
PhD = 3, MSc = 5 Total = 8
Students (UG)
BSc MSc PhD Grand total
M F T M F T M F T
34
7 3 10 22 2 24 - - -
MTU RU
Sub-total
Grand
Total
M F T M F T M F T

6. Goal of the department
 To prepare professionals with the capability of following the current and
future developments in the field and related applications.
 To provide opportunity for workers to upgrade their knowledge.
 Encourage staff to involve in research that offers solutions to technical
problems
 To produce technically and practically competent engineers global
standard.
 To offer consultancy service to government, industry and society.
 Provide community services aimed at capacity development and
contribution to national development objectives.

7. Mission of the department
 Produce highly competent, problem-solving and ethical professionals
that would work for the accomplishment of national goals.
 Carry out problem-solving researches that would solve the
community problems.
 Provide community services aimed at capacity development and
contribution to national development objectives.

8. Responsibilities of HoD
Academic Related
 Follow course progress as per academic calendar
Follow Student advisement and class schedule planning
Program review and curriculum development
Coordinating committees at department level for different duties.
General supervision of the teaching and related scholarly activities of the
department.

9. Responsibilities (Cont . . .)
Administrative Related
 Control and Manage all the University properties under the department
Carry out routine office work upon exchange of official letters with
concerned offices
Dispatch and share all the information (Guideline & opportunities) from
college to the staff
 Prepare and organize a report for different tasks performed in our
department quarterly, half-year and yearly.

10. SWOTAnalysis
Strength
Availability of skilled man power (i.e. instructors and technical
lab assistances)
Staffs are young, passionate, sociable and committed for duties
Well organized laboratories

11. SWOT (Cont . . .)
Weakness
Laboratory Equipment
Some Committee members are not active at department
level
Lack of staffs participating in community services, seminar,
and workshop
Lack of transparency ( especially sharing information)
Weak experience sharing with other universities
Lack of transparency and accountability

12. SWOT (Cont . . .)
Opportunity
Harmonious relation with other department HoD to work together
Continuous follow and support from College and top managements
Staff on PhD study
Improvement of staffs’ profile (new MSc graduates)
Different level of Experience
Good initiatives of staffs participating in research
Incorporation of practical attachment

13. SWOT (Cont . . .)
Threats
Lack of teaching aids (printer, computer, hard disk, flash disk. . . )
Procurement system for lab equipment materials.
Insufficient budget and late budget release for staff participating in
research and community service
Staffs instability (due to lack of standardized house, low income
and market inflation etc…)

14. What is the plan?
Short term Plan
 Carrying out routine department works
 Continuous follow up the progress of current semester courses
Preparing graduate students for successful accomplishment of exit
exam.
Office allotment for staff
Organizing all the committees for success of our department

15. Action Plan . . .
Middle term plan
Encourage our academic staffs
 And Technical laboratory assistances upgrade their knowledge and
skills up on taking different short terms.
Externship program for staff and technical assistances with
collaboration of industry linkage.

16. Long term plan
Bringing real-lab system for different lab courses.
Improving the feature of the courses without violating the rule MoE
Launching a related program and advancement of the department to a
school level.
Launching MSc. Programs
Action Plan . . .

17. what can we do. . .
If I will be your choose in this position,
 by taking the strength from the past,
working hard on weakness,
using the opportunities,
struggling with the treats
 proper execution of the proposed plans

18. Together We Can Do It!
Thank You !
”