The document discusses the importance of effective meetings within agile teams and outlines strategies for improving collaboration and decision-making. Key practices include forming small teams, actively facilitating discussions, and encouraging contribution from all members to enhance engagement and insights. The session emphasizes preparation, transparency, and the ability to address challenges in collaboration as essential for creating sustainable solutions in agile environments.

1. The
Secret
Sauce
of
Agile—a
Culture
of
Great
Mee5ngs
Jean
Tabaka,
Agile
Fellow,
CA,
@jeantabaka
Laura
Burke,
ScurmMaster,
Ipreo,
@agilenvironment
3
August
2015

2. • FORM
TEAMS
OF
7-­‐9
PEOPLE
• HAVE
STICKY
NOTES
• HAVE
PENS
• HAVE
2
FLIPCHART
SHEETS
You’ll be doing lots of work,
all in your small groups.
Be ready!

3. B.
“What
collabora5on
challenges
contribute
to
bad
mee5ngs
in
your
company?”
Reminder: Individually, silently, write your
answers using a sharpie, one per sticky note
1 MINUTE

4. Process: Silent de-dupe responses in your
group
1 MINUTE

5. Process: Silent review of responses
1 MINUTE

6. C.
“What
are
the
TOP
collabora5on
challenges
that
contribute
to
bad
mee5ngs
in
our
companies
?”
Reminder: Pick top 2 answers of group and a
spokesperson
2 MINUTES

7. Process: Each table, read out your top 2
responses
1 MINUTE

8. Process: What do we notice across all the
group responses?
2 MINUTES

9. Process: What do we notice about the
exercise?
1 MINUTE

10. D.
“How
do
we
prepare
to
bring
people
together
to
collaborate?”

11. Scale
Agile
with
alignment
and
transparency
through
collabora5on

12. Facilitation is the “Secret
Sauce” of discipline and
rigor to scale collaboration

13. Great
mee5ngs:
let
go
of
command-­‐and-­‐control,
invite
all
voices
for
greatest
insights

14. Opening
a
collabora5ve
mee5ng
is
a
discipline

15. “What
did
you
no5ce
about
the
opening?”
1
minute

16. 1. Prepare
2. Prompt
3. Gather
4. Process

17. E.“What
are
possible
non-­‐
destruc5ve
ways
to
address
these
collabora5on
challenges?”
Reminder: Think on your own before you start. Pass
the pen to write answers on the flipchart until we run
out of time. You can say “Pass”.
2 MINUTES

18. Process: Walk around to view each other
groups’ responses
6 MINUTES
-­‐
Similar
to
yours
-­‐ Different
from
yours
-­‐ New
-­‐ Surprising

19. Process: Open dialogue
3 MINUTES

20. “What
did
you
no5ce
about
the
exercise?”
1
minute

21. F.
“How
do
we
facilitate
alignment
transparency,
and
collabora5on
in
our
mee5ngs
as
we
scale?”

22. 35
©
2015
CA.
ALL
RIGHTS
RESERVED.
Sustainable decisions move through the
“Groan
Zone”
Source: "Facilitator's Guide To Participatory Decision-Making, by Sam Kaner and others.
Used with permission from Sam Kaner, 415-641-9773 ."
.

24. “Great
mee5ngs
scale
for
Agile
challenges
and
create
sustainable
solu5ons”

25. 40
©
2015
CA.
ALL
RIGHTS
RESERVED.

26. 41
©
2015
CA.
ALL
RIGHTS
RESERVED.

27. G.
“What
ques5ons
have
arisen
over
the
course
of
this
session?”
Reminder: Bring items you have been writing during
the class for the “Parking Lot”.
7 MINUTES

28. H.
“What
did
you
value
learning
in
the
workshop?”
Reminder: Think on your own, one item per sticky
note.
1 MINUTE

29. H.
“What
did
you
feel
was
lacking
in
the
workshop?”
Reminder: Think on your own, one item per sticky
note.
1 MINUTE

30. Process: Share 1 or 2 items with class
1 MINUTE

31.
I.
Close

32. 50
©
2015
CA.
ALL
RIGHTS
RESERVED.
CHANGE
is HARD

33. 51
©
2015
CA.
ALL
RIGHTS
RESERVED.
Increased
morale and
IQs
Higher level
of
commitment
Increased
insights
More
employee
engagement
Greater
scalability of
Agile

35. “Leading
Collabora8ve
Mee8ngs”

38. To
be
a
strong
facilitator,
you
must
prac&ce,
partner
and
persevere

40. The
Secret
Sauce
of
Agile—a
Culture
of
Great
Mee5ngs
Jean
Tabaka,
Agile
Fellow,
CA,
@jeantabaka
Laura
Burke,
ScurmMaster,
Ipreo,
@agilenvironment
3
August
2015