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The	
  Secret	
  Sauce	
  of	
  Agile—a	
  
Culture	
  of	
  Great	
  Mee5ngs	
  
Jean	
  Tabaka,	
  Agile	
  Fellow,	
  CA,	
  @jeantabaka	
  
Laura	
  Burke,	
  ScurmMaster,	
  Ipreo,	
  @agilenvironment	
  
3	
  August	
  2015	
  
•  FORM	
  TEAMS	
  OF	
  7-­‐9	
  PEOPLE	
  
•  HAVE	
  STICKY	
  NOTES	
  
•  HAVE	
  PENS	
  
•  HAVE	
  2	
  FLIPCHART	
  SHEETS	
  
You’ll be doing lots of work,
all in your small groups.
Be ready!
B.	
  “What	
  collabora5on	
  challenges	
  
contribute	
  to	
  bad	
  mee5ngs	
  in	
  your	
  
company?”	
  
Reminder: Individually, silently, write your
answers using a sharpie, one per sticky note
1 MINUTE
Process: Silent de-dupe responses in your
group
1 MINUTE
Process: Silent review of responses
1 MINUTE
C.	
  “What	
  are	
  the	
  TOP	
  
collabora5on	
  challenges	
  that	
  
contribute	
  to	
  bad	
  mee5ngs	
  in	
  
our	
  companies	
  ?”	
  
Reminder: Pick top 2 answers of group and a
spokesperson
2 MINUTES
Process: Each table, read out your top 2
responses
1 MINUTE
Process: What do we notice across all the
group responses?
2 MINUTES
Process: What do we notice about the
exercise?
1 MINUTE
D.	
  “How	
  do	
  we	
  prepare	
  to	
  bring	
  
people	
  together	
  to	
  
collaborate?”	
  
Scale	
  Agile	
  with	
  alignment	
  and	
  
transparency	
  through	
  
collabora5on	
  
Facilitation is the “Secret
Sauce” of discipline and
rigor to scale collaboration
Great	
  mee5ngs:	
  let	
  go	
  of	
  
command-­‐and-­‐control,	
  invite	
  all	
  
voices	
  for	
  greatest	
  insights	
  
Opening	
  a	
  collabora5ve	
  
mee5ng	
  is	
  a	
  discipline	
  
“What	
  did	
  you	
  no5ce	
  about	
  the	
  
opening?”	
  
1	
  minute	
  
1. Prepare	
  
2. Prompt	
  
3. Gather	
  	
  
4. Process	
  
E.“What	
  are	
  possible	
  non-­‐
destruc5ve	
  ways	
  to	
  address	
  these	
  
collabora5on	
  challenges?”	
  
Reminder: Think on your own before you start. Pass
the pen to write answers on the flipchart until we run
out of time. You can say “Pass”.
2 MINUTES
Process: Walk around to view each other
groups’ responses
6 MINUTES
-­‐	
  	
  	
  Similar	
  to	
  yours	
  
-­‐  Different	
  from	
  yours	
  
-­‐  New	
  	
  
-­‐  Surprising	
  
Process: Open dialogue
3 MINUTES
“What	
  did	
  you	
  no5ce	
  about	
  the	
  
exercise?”	
  
1	
  minute	
  
F.	
  “How	
  do	
  we	
  facilitate	
  alignment	
  
transparency,	
  and	
  collabora5on	
  in	
  
our	
  mee5ngs	
  as	
  we	
  scale?”	
  
35	
   ©	
  2015	
  CA.	
  ALL	
  RIGHTS	
  RESERVED.	
  
Sustainable decisions move through the
“Groan	
  Zone”	
  
Source: "Facilitator's Guide To Participatory Decision-Making, by Sam Kaner and others.
Used with permission from Sam Kaner, 415-641-9773 ."
.
“Great	
  mee5ngs	
  scale	
  for	
  Agile	
  
challenges	
  and	
  create	
  
sustainable	
  solu5ons”	
  
40	
   ©	
  2015	
  CA.	
  ALL	
  RIGHTS	
  RESERVED.	
  
41	
   ©	
  2015	
  CA.	
  ALL	
  RIGHTS	
  RESERVED.	
  
G.	
  “What	
  ques5ons	
  have	
  arisen	
  
over	
  the	
  course	
  of	
  this	
  session?”	
  
Reminder: Bring items you have been writing during
the class for the “Parking Lot”.
7 MINUTES
H.	
  “What	
  did	
  you	
  value	
  learning	
  in	
  
the	
  workshop?”	
  
Reminder: Think on your own, one item per sticky
note.
1 MINUTE
H.	
  “What	
  did	
  you	
  feel	
  was	
  lacking	
  in	
  
the	
  workshop?”	
  
Reminder: Think on your own, one item per sticky
note.
1 MINUTE
Process: Share 1 or 2 items with class
1 MINUTE
 
	
  
I.	
  Close	
  
50	
   ©	
  2015	
  CA.	
  ALL	
  RIGHTS	
  RESERVED.	
  
CHANGE
is HARD
51	
   ©	
  2015	
  CA.	
  ALL	
  RIGHTS	
  RESERVED.	
  
Increased
morale and
IQs
Higher level
of
commitment
Increased
insights
More
employee
engagement
Greater
scalability of
Agile
“Leading	
  
Collabora8ve	
  
Mee8ngs”	
  
To	
  be	
  a	
  strong	
  
facilitator,	
  you	
  must	
  
prac&ce,	
  partner	
  and	
  
persevere	
  
The	
  Secret	
  Sauce	
  of	
  Agile—a	
  
Culture	
  of	
  Great	
  Mee5ngs	
  
Jean	
  Tabaka,	
  Agile	
  Fellow,	
  CA,	
  @jeantabaka	
  
Laura	
  Burke,	
  ScurmMaster,	
  Ipreo,	
  @agilenvironment	
  
3	
  August	
  2015	
  

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The Secret Sauce of Agile- a Culture of Great Meetings agile2015

  • 1. The  Secret  Sauce  of  Agile—a   Culture  of  Great  Mee5ngs   Jean  Tabaka,  Agile  Fellow,  CA,  @jeantabaka   Laura  Burke,  ScurmMaster,  Ipreo,  @agilenvironment   3  August  2015  
  • 2. •  FORM  TEAMS  OF  7-­‐9  PEOPLE   •  HAVE  STICKY  NOTES   •  HAVE  PENS   •  HAVE  2  FLIPCHART  SHEETS   You’ll be doing lots of work, all in your small groups. Be ready!
  • 3. B.  “What  collabora5on  challenges   contribute  to  bad  mee5ngs  in  your   company?”   Reminder: Individually, silently, write your answers using a sharpie, one per sticky note 1 MINUTE
  • 4. Process: Silent de-dupe responses in your group 1 MINUTE
  • 5. Process: Silent review of responses 1 MINUTE
  • 6. C.  “What  are  the  TOP   collabora5on  challenges  that   contribute  to  bad  mee5ngs  in   our  companies  ?”   Reminder: Pick top 2 answers of group and a spokesperson 2 MINUTES
  • 7. Process: Each table, read out your top 2 responses 1 MINUTE
  • 8. Process: What do we notice across all the group responses? 2 MINUTES
  • 9. Process: What do we notice about the exercise? 1 MINUTE
  • 10. D.  “How  do  we  prepare  to  bring   people  together  to   collaborate?”  
  • 11. Scale  Agile  with  alignment  and   transparency  through   collabora5on  
  • 12. Facilitation is the “Secret Sauce” of discipline and rigor to scale collaboration
  • 13. Great  mee5ngs:  let  go  of   command-­‐and-­‐control,  invite  all   voices  for  greatest  insights  
  • 14. Opening  a  collabora5ve   mee5ng  is  a  discipline  
  • 15. “What  did  you  no5ce  about  the   opening?”   1  minute  
  • 17. E.“What  are  possible  non-­‐ destruc5ve  ways  to  address  these   collabora5on  challenges?”   Reminder: Think on your own before you start. Pass the pen to write answers on the flipchart until we run out of time. You can say “Pass”. 2 MINUTES
  • 18. Process: Walk around to view each other groups’ responses 6 MINUTES -­‐      Similar  to  yours   -­‐  Different  from  yours   -­‐  New     -­‐  Surprising  
  • 20. “What  did  you  no5ce  about  the   exercise?”   1  minute  
  • 21. F.  “How  do  we  facilitate  alignment   transparency,  and  collabora5on  in   our  mee5ngs  as  we  scale?”  
  • 22. 35   ©  2015  CA.  ALL  RIGHTS  RESERVED.   Sustainable decisions move through the “Groan  Zone”   Source: "Facilitator's Guide To Participatory Decision-Making, by Sam Kaner and others. Used with permission from Sam Kaner, 415-641-9773 ." .
  • 23.
  • 24. “Great  mee5ngs  scale  for  Agile   challenges  and  create   sustainable  solu5ons”  
  • 25. 40   ©  2015  CA.  ALL  RIGHTS  RESERVED.  
  • 26. 41   ©  2015  CA.  ALL  RIGHTS  RESERVED.  
  • 27. G.  “What  ques5ons  have  arisen   over  the  course  of  this  session?”   Reminder: Bring items you have been writing during the class for the “Parking Lot”. 7 MINUTES
  • 28. H.  “What  did  you  value  learning  in   the  workshop?”   Reminder: Think on your own, one item per sticky note. 1 MINUTE
  • 29. H.  “What  did  you  feel  was  lacking  in   the  workshop?”   Reminder: Think on your own, one item per sticky note. 1 MINUTE
  • 30. Process: Share 1 or 2 items with class 1 MINUTE
  • 32. 50   ©  2015  CA.  ALL  RIGHTS  RESERVED.   CHANGE is HARD
  • 33. 51   ©  2015  CA.  ALL  RIGHTS  RESERVED.   Increased morale and IQs Higher level of commitment Increased insights More employee engagement Greater scalability of Agile
  • 34.
  • 36.
  • 37.
  • 38. To  be  a  strong   facilitator,  you  must   prac&ce,  partner  and   persevere  
  • 39.
  • 40. The  Secret  Sauce  of  Agile—a   Culture  of  Great  Mee5ngs   Jean  Tabaka,  Agile  Fellow,  CA,  @jeantabaka   Laura  Burke,  ScurmMaster,  Ipreo,  @agilenvironment   3  August  2015