NTPC Limited, a public sector, Maharatna Company, is the largest power generating company of India since being established in 1975. NTPC has emerged as an Integrated Power Major company spreading in all over the country. Present installed capacity of NTPC is 55,126 MW (including 7,551 MW through JVs/Subsidiaries) comprising of 52 NTPC Stations (22 Coal based stations, 7 combined cycle gas/liquid fuel-based stations, 2 Hydro based station, 1 Wind based station), 9 Joint Venture stations (9 coal based and one gas based) and 11 renewable energy projects. NTPC took up implementation of Paperless Office working environment to all the key units spread across India for its end to end business requirement in 2017. The system was implemented by utilizing the industry best practices and sustainable, proven technology for minimizing the use of papers in its course of business. Paperless Office system was aimed to make the management of corporate information easier with focus towards digitization and paperless office environment leading to improved efficiency, transparency, better control, reduced costs & carbon footprint.

1. Siddharth Kumar Rai
Siddharth is an accomplished professional with 7.5+ years of experience in Project
Management, Business Analysis, Client Relationship Management, Requirements
Elicitation, Designing & Optimizing Workflows, Gap Analysis, Change Management,
Software Documentation, Stakeholder Management. Experience in delivering multiple IT
Projects within scope, time and cost parameters in coordination with Onshore or Offshore
Developers, Business Analysts, Test Analysts and Third-Party Vendors.
PROFESSIONAL SYNOPSIS
 Demonstrated track record of accomplishing program/product objectives by overseeing multiple project activities across
Schedule Management (definition and sequencing of tasks, resource estimation, duration estimation, schedule
development, and schedule control activities), Integration Management (project plan development, project plan
execution, and integrated change control activities), Scope Management (project initiation, scope planning, scope
definition and scope change control activities), Risk Management, Resolving Project Impediments, Facilitating Audit
Clearance, Project Reporting, Determining System Improvements & Change Implementation.
 Experience of working with both on and off shore teams, providing high level functionality and solution resourcing,
business delivery and organizational deployment, designing complex solutions across multiple, multi-million, projects
with specialization in implementation of software solution for key domains like procure to pay, invoice processing,
material management, contract services, vendor management & audit.
 Liaising the business users and technical developers in getting the issues resolved, sending the WSRs and MSRs (Weekly
and Monthly Status Reports), participating in the Status Review Meetings, following upon the MOM, and meticulously
tracking the project progress.
Siddharth Kumar Rai | 9560331260 | siddharthkumarrai45@gmail.com

2. P R A D I P
Pro-Active Digital Initiatives To Become Paperless Office

3. PRADIP : Green Initiative By NTPC
NTPC Limited, a public sector, Maharatna Company, is the largest power generating
company of India since being established in 1975. NTPC has emerged as an Integrated Power
Major company spreading in all over the country. Present installed capacity of NTPC is
55,126 MW (including 7,551 MW through JVs/Subsidiaries) comprising of 52 NTPC Stations
(22 Coal based stations, 7 combined cycle gas/liquid fuel-based stations, 2 Hydro based
station, 1 Wind based station), 9 Joint Venture stations (9 coal based and one gas based) and
11 renewable energy projects.
NTPC took up implementation of Paperless Office working environment to all the key units
spread across India for its end to end business requirement in 2017. The system was
implemented by utilizing the industry best practices and sustainable, proven technology for
minimizing the use of papers in its course of business. Paperless Office system was aimed to
make the management of corporate information easier with focus towards digitization and
paperless office environment leading to improved efficiency, transparency, better control,
reduced costs & carbon footprint.

4. PRADIP : Green Initiative By NTPC
During 2017, NTPC spent Rs. 5.52 Crore (Office Stationary Rs 1.00 Crore + Cartridges-Rs.
4.52Crore) on consumables, A4-size paper consumption was 3.32 Crore pages during year
2017 equivalent to 4100 trees.
In NTPC Conventional manual method of physical file movement in office was time
consuming affair. The Approval note/file initiated by any official would take weeks and months
to reach the office of Competent Authority for approval. This was because file was moving
from desk to desk manually with entry in register. The physical file would also move from
State to State demographically spread across India. Sometimes the files would get untraceable
in the transit.
File tracking was cumbersome and excessive space was consumed by paper files. Further one
could not monitor the performance of officials and could not check unnecessary delays in the
processing. Moreover, there were many cases of misplaced files or torn/damaged files that put
inconvenience to officials in decision making.
The physical movement of official documents incurs a lot of time and requires a continuous
monitoring from desk to desk before the final decision is made by the senior officials.
Consequently, many crucial decisions get delayed due to the slow movement of files and/or
unavailability or absence of the senior officials in the office for clearing these files.

5. PRADIP : Green Initiative By NTPC
The immediate need in this scenario was to have a system where an authorized employee
can locate the required documents and/or files in the shortest possible time, update and
share them with other relevant users and eventually store them with proper reference. This
will make the system efficient by speeding up the decision making process. Typical
challenges faced in managing Physical Documents:
1. Document Security
2. Search & retrieval is tedious
3. Sharing of Document
4. Longer Processing time
5. Duplication of Efforts
6. Linking & Tracing
7. Lack of Standardization
8. Human Dependency
All these factors led to conceptualization of ECM/Paperless Office – project ”PRADIP” (PRo-Active and
Digital Initiatives to become Paperless) & hence, NTPC Ltd decided to go for digital work place solution
which includes digitization of documents, implementation of e-Office solution and automation of functional
processes.

11. Overview of
Paperless Office System
PRADIP

12. Project Objectives

13. 14+
Functions &
Departments
PROJECT
PLANNING
&
MANAGEMENT
ENGINEERI
NG
VENDOR
S
CORPORA
TE
FINANCE
COMMERCI
AL
CONSULTA
NCY
QUALITY
ASSURANCE &
INSPECTION

14. 70+
Locations
across India
Locations

15. 270+
Business Process
Automation

16. 350+
SAP Integration Touch
Points

17. 8000+
Hours
Users
Training
50%
25%
15%
10% 10%

18. 5000+
Concurrent
Users Accessing
the System

19. 23,000+
Active Users
on
PRADIP

20. 100,00,000+
Pages Digitised
Across Multiple
Locations

21. Thermal, Gas,
Solar, Hydro
Plants
Office Automation
across all the Plants &
Subsidiaries

22. Integration with Existing Systems
Seamless integration with
• SAP ERP
• Zimbra Mail
• Microsoft Active Directory
• SMS gateway
• Vendor Portal

23. Single Sign on
From Portal to
E-Office, Collaboration, Business
process ….
Paper Less Office System
Ensures Easy Access with Single
Sign on (No need to enter
password multiple times)

24. Secured Access
Highly Secure System
Security as per Industry Best
Practices
@

25. Increasing Efficiency
• Accessible Anywhere
• Quick Response and Approval
• Work on the Move

26. Architecture

27. Functional Architecture
• Establishment of a central
repository
• Standardization across Enterprise
• Integrated Platform
• Processing of files/ documents
electronically
• Easy Tracking & Monitoring
• Dynamic, Sustainable &
Interactive Environment
PRADIP

28. Technical Offerings
• Web Browser Based Platform available
at all NTPC Sites
• Multi-Tier Architecture with Interactive
Layers
• Exchange of stream-less Information
with SAP
• Scalability & Performance
• High-availability & Redundancy
• Business Activity Monitoring &

29. Security Architecture
• Role-based security
• Authenticate users from Active
Directory/LDAP
• Secure Data transfer & Encryption
• Electronic Signatures
• Comply with OWASP Security
guidelines.
• Application Level security & Audit
trials

30. APPLICATION AARCHITECTURES SOLUTION
DIAGRAM

31. DC-Noida
NTPC
Routers
Network SW
LB
DMZ Zone
App Zone DB Zone
Prod DB
Non-
Prod
DB
Prod App Servers Non- Prod App Servers
FC Switch FCIP Router
Storage
Based
Replication
Storage
NAS
Backup Storage
NAS
Tape Library
Hypervisor
Hypervisor
Backup
Servers
Cache Servers
(21 Locations)
Hypervisor
DC-DR Replication
Network
FC
HA
DR-Hyderabad
Hypervisor
Routers
Network SW
LB
DMZ Zone
App Zone DB Zone
Prod DB
Prod App Servers Non- Prod App Servers
Hypervisor
FCIP Router
Storage
Based
Replication
FC Switch
Storage
NAS
Backup Storage NAS Tape Library
Backup
Servers
Non-
Prod
DB
Infrastructure Deployment Architecture

32. E-Office

33. E-Office Solution
E-Office
Solution Office Note Management
Correspondence Management
File Management System
Committee Management
Meeting Management
RTI
Grievance Management

34. Green Initiative By NTPC
Vindhyachal

35. Green Supply Chain
PRADIP:PRo-Active and Digital
Initiatives tobecome Paperless
Auto Rickshaw Charging
Station installed atMain gate
to Promote EvehicleUse
HRunified services for Paper
less HRapproval at NTPC
NOTE: E- Waste generated at NTPC Vindhyachal are returned / channelized through collection centre or dealer
of electrical & electronic equipment producer or dismantler or recycler authorized by CPCB/SPCB In - order to
ensure smooth disposal of e-waste as per rules, the clause of taking back the e-waste is is
incorporated in all purchase orders of NTPC Vindhyachal

36. Green Supply Chain
70000
75000
Nos 80000
85000
90000
2015-16
77000 77500
87000
201
6-17 2017-18
Year
VSTPShastaken following steps regardingtree
plantation-
•Agreement has been signed with M.P. Rajya Van
Vikas Nigam for 05 lacs tree plantation in Madhya
Pradesh in next 10years.
•50000 trees planted at Siddhi during 2017-18.
•NTPCVindhyachal shall bear the entire costof
plantation.

37. Daily Energy Monitoring
Methodology
TLA( Thermal LossAnalysis)
• Live tracking Of Heat rate parameter
• Kcal loss with trend
APCOptimization software
• Real time monitoring ofAPCequipment wise
• Evenit provide Guidance to operator
Online condenser performancesheet
• Real time monitoring of Condenser
• Head loss under variouscategory
Online Water Metering through Scada

38. Daily Energy Monitoring
Methodology
DPM Presentation
• Daily FinancialParameter
• Aberration parameter
ORTSheet
• Efficiency sheet monitoring
• Equipment performance withaction plan
Part load Opportunity Utilization sheet
Mill running hour sheet

39. Energy Conservation
39
Year Budget Major Work
2015-2016 1.67Crore VFDin stage 2&
3HFO
LEDlight
replacemen
t
Water balance study
and meter installation
2016-2017 2crore Solar roof panel Solar water Heater
at Dtype qtr
LEDlight replacement
2017-2018 58.40 Crore 4 MW solarroof
top
Led light
replacement in
plant andtown
ship
Solar water heaterat
guest house

40. Flue Gas Desulphurization
Vindhyachal FGDislimestone basedWFGD(Wet Flue Gas
Desulphurisation) plant supplied by M/S GEspread over 20,000 square
Meter.
• The plant isdesigned for
(1)Treatment of 100%flue gas.
(2) Maximum sulphur in coal: 0.49 %
(3) SOxremoval efficiency >90.6 %
(4) SOxcontent in stack <200mg/Nm3
(5) limestone consumption :6.25 T/Hr (4500 MT/month)
(6) Gypsumproduction :11.31T/Hr ( 8000 MT/month)
• Systembyproduct ischemical Gypsum having
(i) Purity >90%
(ii) Moisture <1
0
%
(iii) Chlorides <100PPM
SO2Emission<200mg/Nm3 (As
per MOEF)

41. Energy Consumption in last 3
Years
2542
2598
2541
2374
2424
2382
79 77
90
6.61 6.71 6.28
0
1
0
20
30
40
50
60
70
80
90
1
00
2300
2350
2400
2450
2500
2550
2600
2650
Net heatRate
Heat rate
PLF
APC
Net Heat rate high due to less scheduling
on account ofGrid
Complete stoppage of Imported coal
procurement, Action Plan implemented for ECR
reduction , third party sampling Both at mine
end and Plantend
PLFincreased asour merit Order improved
APCGuidance Software introduced toreduce
APCat part load
APCreduced through online monitoring
and real time guidance from software
2015-16 2016-17 2017-18
In consistent Trend of specific energy consumption is due to Varying Loading Factor

42. Energy Consumption in last 3
Years
2542
2598
2541
21.7
17.2 16.8
25.6
15.7
1
9.9
16.3
14.2 12.3
10.9
5.7
7.5
16.2
12.6
11.5
2510
2520
2530
2540
2550
2560
2570
2580
2590
2600
261
0
0
5
1
0
1
5
20
25
30
2015-16 2016-17 2017-18
Net Heatrate
DRYflue gassloss
Condenserloss
RHsprayloss
CTloss
HP/ip turbine
efficiency loss

43. Thank You