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Employee Background Verification
The document outlines the importance of background verification in the hiring process, emphasizing the need to balance candidate assessment with privacy and legal compliance. It details the required documents for candidates, verification criteria, and procedures for assessing qualifications and character. Additionally, it addresses potential outcomes of the verification process, including notifications for successful and unsuccessful candidates.
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Employee Background Verification
- 1. BACKGROUND VERIFICATION GUIDE MAKETHE RIGHT HIRING DECISION WITH EFFECTIVE BACKGROUND VERIFICATION Your Human Capital is Your Biggest Asset. Ensure Investing in the Best!
- 2. www.greenwindsolutions.com Why Background Verification? Thehiring of new employees can be sort of like walking a tightrope. It is important to find the right candidate with the qualifications and integrity to do the job, but in today’s hiring climate it’s impossible to accept clients at face value. To be effective in hiring practices involves delving into the background of applicants to get a better idea of their abilities and employment performance. However, this has to be measured with respect for the privacy of each individual candidate as well as staying compliant with relevant laws. The purpose of the background check is to help evaluate aptitude and skills and needs to be carried out with this the primary goal.
- 3. www.greenwindsolutions.com Documents to besubmitted by the Candidate ❑ Proof of Age o Class X Marks Card o Birth Certificate o Passport ❑ Proof of Identity o Passport or o Driving License or o PAN Card or o Voters’ ID Card ❑ Address Proof o Passport or o Driving license or o Voters’ ID Card or o Utilities Bill (gas / electricity / water / fixed line broadband bill / fixed line telephone only – not mobile), or o Bank / Credit Card Statement or o Bank Loan document (personal / housing / education / consumer durables only) or o Insurance Policy or Correspondence or o Tenancy Agreement / Hostel Receipt or o Society Maintenance Bill / Confirmation Letter or o Vehicle Registration Document or o Ration / Family Card or o Valid Proof of Address Card issued by the Govt of India.
- 4. www.greenwindsolutions.com ❑ Employment RelatedDocuments o Latest Salary Revision Letter or Offer Letter if there is no salary revision after joining o Experience / Service Certificate o Offer / Appointment letter o Relieving Letter or Acceptance of Resignation Letter o Confirmation of Employment Letter o Evidence of redundancy / retrenchment o For gaps in employment due to medical reasons: letter from recognized medical practitioner / hospital ❑ Educational Documents o Final Degree Certificate o Education Mark sheet / Highest Education Certificate/ Passing Provisional Certificate ❑ Medical Documents o For differently abled candidates Medical Certificate from government medical practitioner o Recent Full body check up report
- 5. www.greenwindsolutions.com Criteria's 1. Proof ofAge 2. Address Verification Permanent Address 3. Education Verification Class X Class XII Bachelor’s, and Master’s and Doctorate levels 4. Reference Verification Nature and duration of Association Candidate’s Skills Candidate’s Attitude Candidate’s Performance, Result Orientation Candidate’s Strengths and Weaknesses Candidate’s Behaviour and Character Any issues encountered 5. Employment Verification Duration of Employment Designation Salary Reporting Manager Details Performance and Professionalism Reasons for Leaving Eligibility for Rehiring Any issues encountered 6. Police Records
- 6. www.greenwindsolutions.com Company Details Employment VerificationForm Date: __________________________________________Candidate Name: ____________________________________ Position: ________________________________________Reference Checked By: ______________________________ Name of Reference: _______________________________ Company: _________________________________________ Title: ____________________________________________ Phone: ___________________________________________ What was your relationship with the candidate? ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ Did you directly supervise her/him? ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ What was the candidates’ title? __________________________________________________ Dates of employment? __________________________________________________ What were the candidate’s major job duties? __________________________________________________ How well did the candidate relate to others on the job? __________________________________________________ What were some of the candidate’s strengths? __________________________________________________ In what areas did the candidate need improvement? __________________________________________________ How would you evaluate the candidate’s work habits such as attendance, punctuality, dependability, and observance of work rules? _______________________________________________________________________________________________________ What was the candidate’s reason for leaving? ______________________________________________________________________________________________________ Would you rehire the candidate? _______________________________________________________________________________________________________ Thanks & Regards HRD
- 7. www.greenwindsolutions.com Company Details In PersonBackground Verification Report Reference check conducted by_________________________________Date Visited____________________________________ Address Visited: _________________________________________________________________________________________ Name of Candidate_________________________Position Applied____________________________ Phone________________ Observation Report How long has the Referee known the candidate for? List information obtained about candidate's strengths List information obtained about candidate's weaknesses Final Recommendation: Go ahead with the Job Offer Withhold the Offer Make additional comments in the space provided citing any examples that will help us understand your recommendations ___________________________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Signature of the person conducting Reference Check__________________ Date_________________
- 8. www.greenwindsolutions.com Company Details Explanation onBackground Verification Dear_____________, Thank you for your interest with our Company. Your application for employment is currently in progress. We had a few clarifications with regards to the below points: 1._____________________________________________________________________________________________________ 2._____________________________________________________________________________________________________ 3._____________________________________________________________________________________________________ We request you to help us with the clarifications above. We would appreciate if you could get back to us within 10 working days, to help us complete the background verification process. If any information given above is inaccurate or incomplete, request you to contact us immediately so that the corrected information can be reviewed prior to an employment decision being made. Looking forward to your response. Regards Team HR
- 9. www.greenwindsolutions.com Background Verification FailedNotification Dear___________ We appreciate your interest in our company and the time you spent in the interview process. After careful consideration, we regret to inform you that we have decided not to progress your application further. This decision was influenced in whole or in part by the background verification report. In case of any clarification with this regard, please feel free contact Mr_____________ on __________________ Regards Team HR
- 10. www.greenwindsolutions.com THANK YOU Follow uson https://www.facebook.com/GreenWindSolutions https://greenwindsolutions.blogspot.in/ http://www.slideshare.net/GreenWindSolutions/ http://greenwindblog.wordpress.com/