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Supervisory responsibility
This document discusses supervisory responsibilities related to safety. It covers topics like conducting safety meetings and investigations, assisting with job safety analyses, maintaining equipment and work areas, providing training, and supervising employee tasks. It emphasizes the importance of safety training for supervisors and employees, conducting inspections, documenting meetings and investigations, and using tools like job safety analyses to improve safety. Supervisors are responsible for ensuring safety compliance and accident prevention through activities such as training, inspections, investigations, and documentation.
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Supervisory responsibility
- 1. SUPERVISORY RESPONSIBILITIES Presented By MOHANDAS P Asst. Professor(Personnel Management) National Academy of Indian
- 2. COURSE OBJECTIVES Identifysupervisory responsibilities Indicate HOW to comply Show HOW to document
- 3. SUPERVISORY RESPONSIBILITIES INCLUDE: Conductingsafety meetings Conducting Incident/Accident investigations Assisting in the development/implementation of JSAs Maintaining both equipment and the workplace Establishing work methods & providing training Supervising employees in the performance of tasks
- 4. SAFETY MEETINGS Purpose ofSafety Meetings Establish Communication Promote safety awareness Motivate employees Sharing ideas Discuss safety standards Demonstrate management’s concern
- 5. SAFETY MEETING OBJECTIVES Change unsafe acts and/or unsafe conditions Provide information Introduce new materials, equipment, or processes Report of past injury experience To conduct policy orientation
- 6. FREQUENCY Class “A”agencies must conduct Safety Meetings at least monthly Class “B” agencies must conduct Safety Meetings at least quarterly
- 7. SELECTING A TOPIC Thefirst question to ask before holding a safety meeting is: “ What’s the Subject going to be? “
- 8. SAFETY MEETING TOPICS Recent accidents (or high frequency) High risk jobs New equipment or processes Observed unsafe acts by employees Motivational subjects Emergency preparedness
- 9. SAFETY MEETING TOPICS(cont) Bloodborne Pathogens Fire Safety Ergonomics Safety Rules (required annually) Safe Lifting
- 10. MEETING OR TRAINING? Safety Meeting Excludes NO employee or group Applies to all attendees Educates on the “What” & “Why” Safety Training Educates on the “what, why AND HOW” Produces job-related skills/abilities Usually “performance” based; task-specific; and observable/measurable
- 11. SAFETY MEETING REFERENCES ORM Video Library Public Libraries Internet Newsletters Outside speakers
- 12. PLANNING THE MEETING Type of meeting Visual aids Location Date and Time
- 13. CONDUCTING THE MEETING Maintainorder & control Promote discussion/suggestions Encourage participation
- 14. QUESTIONING Types ofQuestions Direct Reflective Open
- 15. SUGGESTIONS FOR QUESTIONING Challengethe group Questions should be clear and concise Concentrate on one idea/main topic Avoid repetition Allow only one response at a time Commend good answers
- 16. DOCUMENTING THE MEETING Date Topic Instructor Aids used Employee’s signatures Attendance Percentage
- 18. ATTENDANCE Minimum 75%per meeting Strive for 100% Mandate attendance from all employees 100% attendance required from Dept/Agency head
- 19. ATTENDANCE For AbsentEmployees: Forward the relevant information Discuss the topic Provide opportunity to ask questions Document
- 20.
- 21.
- 22. WHEN TO CONDUCTAN INVESTIGATION? An investigation must be conducted for any incident/accident. Includes employees, non-employees, and property
- 23. INVESTIGATIONS Supervisor over workarea is primarily responsible for conducting the investigation Includes: General Information Root Cause Corrective Action Documentation Written Statements
- 24. In most cases,incidents / accidents do not just happen; THEY ARE CAUSED. The Incident / Accident Reporting Form is a tool to assist in determining the causes and procedures to prevent the recurrence of similar incidents. DA 2000 & DA 3000
- 29.
- 30. WHAT IS AJSA? Breaks a job/task into steps Identifies safety hazards Develops safe procedures
- 31. Developing a JSA JOB: Removingitems from the upper shelves in the store room DATE: July 26, 2002 TITLE OF PERSON WHO DOES JOB: All employees DEPARTMENT: Minden Service Office REQUIRED AND/OR RECOMMENDED PERSONAL PROTECTIVE EQUIPMENT: LOCATION: 202 Miller Street, Minden REVIEWED BY: Mr. Jay Boss NONE
- 32. Developing a JSA SEQUENCEOF JOB STEPS POTENTIAL HAZARDS SAFE JOB PROCEDURE 1. Place the ladder in proper position 1. Drops the ladder 1. Make sure base of ladder is stable. Get some- one to hold the ladder to insure stability 2. Step up on ladder 2. Falls from the ladder 2. Maintain balance by holding onto back of ladder. Step up on ladder one rung at a time. 3. Retrieve item from stock shelf 3. Slipping from ladder Dropping stock item 3. Maintain firm grip on ladder while reaching item with other hand. Do not over extend reach. 4. Step down from ladder 4. Slipping or falling from ladder 4. Step down slowly. If necessary hand item to another person. Move down one rung at a time. Maintain balance.
- 33. WHEN ARE JSAsPERFORMED? On all jobs/tasks that have resulted in a trend, death, or a change in job procedure or equipment.
- 34. SUPERVISORS & JSAs Ensure JSAs are developed or revised Use as a training aid Follow-up analysis Incident/accident investigation tool
- 35. RECORDING KEEPING Maintainin work area Document their use
- 36.
- 37. Maintain asafe work environment & correct unsafe actions Maintain operational efficiency Inspections
- 38. Written Component • Includedin operational safety plan/manual • Procedures to: – Identify & Correct Hazards • Good housekeeping safety rules
- 39. Frequency • Class “A ” – At least monthly • Class “ B ” – At least quarterly
- 40. The “Inspection Effect” •Measures employee’s safety performance • Reinforces importance of safety & management’s commitment • Encourages employees
- 41. Documentation • Written inspectionreport • Should include: – Person & Date – Concerns identified – Corrective action – Building/Area inspected
- 42. Documentation cont’d • Checklistrecommended – Systematic –Site-specific • Revise as needed to fit your location
- 43. Types of Hazards •Building Safety • Office Safety • Fire Safety • Electrical Safety • Emergency Equipment • Storage Methods
- 52. FIRE EXTINGUISHERS Fire /Fuel Classes Markings
- 53. TYPES OF FIRE CONTROLVALVES
- 64. Hazard Control Logsor other acceptable method • Location: – Posted in the workplace – Provide all employees access • Purpose: – Employees can report unsafe conditions
- 65.
- 66. Hazard Control Logs Cont’d •Implementation: – Train employees – Review routinely – Maintain on file (at least three years)
- 67. Hazard Control Log Responsibilities •All employees utilize HCL • Supervisor or Safety Officer: – Checks HCL – Takes temporary control – Report to next level, if uncontrolled
- 68. Corrective Action • Appropriate •Expeditious • Effective – Accident/Incident Frequency Reduction – Accident/Incident Severity Reduction
- 69. Corrective Action Cont’d •Immediate (if possible) – If longer than 30 days: • Forward Hazard Control Log to: – Department Head – Agency Head – ORM Loss Prevention Unit-BR
- 70. Record-keeping • Inspection Reports •State Fire Marshal Reports • Hazard Control Logs – At least three years or, – Until all hazards are corrected, whichever is longer
- 71. • Do youhave a procedure? Self-Check • Are hazard control logs posted and used? • Do you have documentation of implementation? • Is it site-specific? • Is corrective action taken, documented, and effective?
- 73.
- 74. WHY CONDUCT TRAINING? Toprovide a systematic method of teaching employees to perform the required tasks in a safe and efficient manner.
- 75. OBJECTIVES To teachemployees hazard recognition and methods of corrective action To teach accident causes, occupational health hazards, and accident prevention To involve employees in accident prevention methods To motivate employees to accept their safety responsibilities
- 76. RECOMMENDED TOPICS SafetyProgram Objectives Hazard Recognition and Control Emergency First Aid Procedures Emergency Response Procedures Personal Protective Equipment Material Handling
- 77. RECOMMENDED TOPICS Slips,Trips, and Falls Unsafe Environmental Conditions Good Housekeeping Practices Work from Elevations/Use of Ladders Safe Vehicle Operation Specific Job Tasks
- 78. TRAINING INCLUDES Instructionon correct procedures Use of safety equipment Availability of assistance Follow-up
- 79. LESSON PLANNING Topic/ Title Objectives Estimated Time of Instruction Materials What the Instructor Will Do
- 80. LESSON PLANNING Whatthe Employee Will Do Evaluation Assignment Documentation
- 81. WHEN SHOULD WEPROVIDE REFRESHER TRAINING? When accidents occur
- 82. WHEN SHOULD WEPROVIDE REFRESHER TRAINING? When accidents occur When task/equipment changes
- 83. WHEN SHOULD WEPROVIDE REFRESHER TRAINING? When accidents occur When task/equipment changes Improved method of performing
- 84. WHEN SHOULD WEPROVIDE REFRESHER TRAINING? When accidents occur When task/equipment changes Improved method of performing Observe employees not performing correctly
- 85. ARE THE SUPERVISOR’S RESPONSIBLITIESCOMPLETE WHEN THE TRAINING IS OVER?
- 86. SUPERVISOR’S SUPERVISING Supervisors should,as part of their responsibilities observe employees performing their tasks. Are they performing the tasks properly Are they performing in accordance with safety procedures Are they using the proper PPE
- 87.
- 88. SAFETY TRAINING FOR SUPERVISORS Theimmediate job of preventing accidents and controlling work hazards falls upon the supervisors because safety and production are part of the supervisory function.
- 89. SUPERVISOR TRAINING OBJECTIVES Toinvolve supervisors in the agency’s accident prevention program. To establish the supervisor as the key safety person in each unit. To help supervisors understand their safety responsibilities.
- 90. To providesupervisors with information on causes of accidents and occupational health hazards and methods of prevention. To help supervisors gain skill in accident prevention activities. SUPERVISOR TRAINING OBJECTIVES
- 91. SUGGESTED SAFETY TOPICS FORSUPERVISORS Safety and the Supervisor Know Your Accident Problems Human Relations Maintaining Interest in Safety Instructing for Safety Industrial Hygiene
- 92. Personal ProtectiveEquipment Industrial Housekeeping Material Handling and Storage Guarding Machines and Mechanisms Hand and Portable Power Tools Emergency Preparedness Continued
- 93. CONDUCTING SUPERVISORY TRAINING Selectthe training topic based on priority Develop the lesson plan
- 94.
- 95.
- 96. POST TEST 1. Whatare the supervisory responsibilities? 2. Training should be consistent? T or F 3. Inspections are to be completed two times per year. T or F 4. Lesson plans are of little value? T or F 5. Building inspections are a waste of time? T or F
- 97. POST TEST 6. Thesupervisor is not responsible for JSAs. T or F 7. Supervisors are not responsible for building inspections. T or F 6. The supervisor is not responsible for JSAs. T or F 8. What is the difference in a Class “A” & “B” agency? 9. The DA2000 is only used when an employee is going to file a claim. T or F 10. Why are safety meetings conducted?
- 98. POST TEST 11. Safetymeeting topics exclude some employees? T or F 13. Who should receive safety training? 12. List five items inspected during an inspection.