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Strengthening National M&E Systems
for Orphans and Vulnerable Children
Programs
The Nigerian experience
Dr Emeka Anoje
Chief of Party, USAID-SMILE
Catholic Relief Services
NIGERIA- Demography
▪ A West African country on the
Gulf of Guinea
▪ Official language, English
▪ Approximately 174 million
inhabitants
▪ Most populous country in Africa
▪ Seventh most populous country
in the world
▪ Half of population are children <
18 years
▪ Nigeria has 36 states and a
Federal Capital Territory
National OVC Response
▪ HIV prevalence in Nigeria is 3.1% (2014). HIV is a
major contributor to the burden of OVC in Nigeria
▪ In May 2007, a five year National Plan of Action (NPA)
(2006-2010) for OVC was launched
▪ Prior to this, the response to the crisis of OVC in
Nigeria had been community driven and lacked a
policy framework and coordination
▪ At the expiration of this plan the FMWASD through a
muti-sectoral consultative process developed the
National Priority Agenda (2013-2020)
▪ Effective monitoring and evaluation is key to the
success of the OVC response in Nigeria
Monitoring and Evaluation of the National OVC Response
▪ USAID through MEASURE Evaluation supported the
development of the OVC M&E plan (2006-2010)
▪ Plan was a framework for tracking the implementation
and effectiveness of the NPA (2006-2010)
▪ The M&E sub-committee of the National TWG provided
technical support for the process
▪ A revised M&E plan (2013-2020) necessitated by the
NPA (2013-2020) and 2012 PEPFAR guidance for
OVC programming is being developed (Not finalized)
▪ Electronic systems (NOMIS) for OVC data reporting
incorporated in revised the M&E plan
Results Framework for the Nigerian OVC Response
Integrated and muti-sectoral approach to M&E
GOAL
Improvement of
the well-being of
vulnerable
children through
enhanced
system and
structures for
inclusive service
provision
Governance Resource
mobilization
Quality service
delivery
Information
Mgt System
Partnerships &
Collaboration
Government at
all levels
provide policy
guidance,
coordination
and enabling
environment
including
availability of
skilled
personnel for
service deliver
Funds are
mobilized,
utilized and
tracked at all
levels of
govt for
effective
service
delivery
All
vulnerable
children and
their
households
have access
to social
protection
that ensures
quality
service
delivery
A functional
Information
management
system is used
by all
stakeholders
for planning,
monitoring
and evaluation
Partner-
ships,
networks and
collaboration
are
established
and
sustained at
all levels
1 2 3 4 5
Social Welfare Systems Strengthening
The M&E Plan development and Implementation cycle
Develop a draft
plan with defined
indicators and
datasets
Pilot –test the plan
in a limited area
and scope
Update the plan
following the
findings of the
pilot-test
Conduct series of
TOTs and step-
down trainings
Field Implementation
and documentation
of lessons learnt to
guide future plans
Capacity Building in M&E for OVC Response
▪ 3 ToTs workshops held b/w 2012 & 2013
▫ Using training curriculum developed by MEASURE
Evaluation
▫ Lead facilitators drawn from the OVC M&E TWG
▪ 107 master trainers trained comprising; Govt staff
(Federal and State), Development partners, OVC
networks (AONN), CSOs
▪ Step-down training successfully carried out in 12
out of 36 states
▪ Curriculum includes training on the OVC database
(NOMIS)
The National OVC database (NOMIS) development
• KidMAP the precursor OVC database was developed with funds
from USAID through the defunct GHAIN project implemented by
FHI 360
• The development process was led by an in-house Health
informatics team consisting of:
• Content provider / M&E personnel
• IT software programmer
• UI/UX Designer
• Database officer
• Working in consultation with the program staff
• Pilot version 1.4 (MS access based) released in May 2009
• User feedback and expert reviews of pilot version guided the
development of java based version 2.0 in June 2010
The National OVC database
▪ In April 2011, a technical
review panel was set up by
the FMWASD & USAID
review the KidMAP and other
related software
▪ KidMAP was adopted as
national OVC database and
renamed the National OVC
Management Information
System (NOMIS)
▪ NOMIS launched and handed
over to the GoN in July 2011
Features of the NOMIS
▪ It is a web application, can work on offline and online mode
▪ Designed as a modular application, flexible and easier to
extend it’s use in other related program areas
▪ Data validation rules to minimize data entry errors
▪ Generates donor and custom reports, service statistics, client
lists and a dashboard of selected indicators
▪ Database export to excel and statistical software for further
analysis
▪ Data export in XML format to other interoperable software eg
DHIS2
▪ In-built data quality analysis check
Dashboard of selected indicators
Strengthening National M&E Systems for Orphans and Vulnerable Children Programs: The Nigerian Experience
Scale of Use
Option 1 : Stand alone system Option 2: LAN of computers with a
shared database
Option 3: Central web server database
NOMIS - Journey so far
▪ NOMIS used to manage OVC
records in 6 OVC programs, 5
USAID viz; CUBS, LFC, SIDHAS,
SMILE, WEWE-LOPIN, ARFH-
LOPIN and 1 GF
▪ Number of beneficiary records
across these programs currently 
500,000 OVC
▪ Over 120 CSOs across Nigeria have
acquired expertise on NOMIS
▪ 5 states maintain state level NOMIS
database which is updated monthly
with resultant improvement in their
coordination role
▪ The Federal level database yet to
fully take off, some targeted support
will be required to make this happen
Challenges faced
Infrastructure
▪ Cost of purchase and maintenance of computer systems.
▪ Frequent power outages interrupts data entry process
▪ Limited internet access, huge cost of maintaining a central
database server hence the software only used in the offline mode
Personnel
▪ Poor completion of paper based tools especially in areas with
relatively low literacy rates affects data quality
▪ IT support for routine hardware maintenance lacking
▪ Poor adherence to rules of computer use results in hardware
corruption which affects the data management process
Lessons Learnt
▪ It is possible to utilize electronic records to capture store and
manage multi-level data in OVC programs
▪ The Software is user-friendly and requires basic computer
literacy to operate
▪ The NOMIS has greatly improved program monitoring and
reporting
▪ It is acceptable, affordable and sustainable with minimal support
services
▪ Designed and managed in-country therefore there is flexibility
and ease in making changes to the software
▪ The database serves as an invaluable resource and repository
of information needed to monitor issues of child wellbeing in
Nigeria
Going forward
▪ Active engagement of the FMWASD and development partners
towards the full implementation of the M&E plan and the National
scale up of the NOMIS
▪ Activities of the national scale up may include but not limited to:
▫ Setting up of a broad-based NOMIS Implementation team
▫ Conducting a needs assessment /infrastructural and personnel gap analysis
and propose strategies to address current challenges
▫ Identification and training of regional master trainers
▫ State level trainings in all 22 remaining states and refresher trainings in other
states
▫ Strengthen NOMIS data transmission from the CBOs through the SMWASD
to the FMWASD
▪ A strengthened National OVC M&E TWG required to provide technical
support
THANK YOU !!!

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Strengthening National M&E Systems for Orphans and Vulnerable Children Programs: The Nigerian Experience

  • 1. Strengthening National M&E Systems for Orphans and Vulnerable Children Programs The Nigerian experience Dr Emeka Anoje Chief of Party, USAID-SMILE Catholic Relief Services
  • 2. NIGERIA- Demography ▪ A West African country on the Gulf of Guinea ▪ Official language, English ▪ Approximately 174 million inhabitants ▪ Most populous country in Africa ▪ Seventh most populous country in the world ▪ Half of population are children < 18 years ▪ Nigeria has 36 states and a Federal Capital Territory
  • 3. National OVC Response ▪ HIV prevalence in Nigeria is 3.1% (2014). HIV is a major contributor to the burden of OVC in Nigeria ▪ In May 2007, a five year National Plan of Action (NPA) (2006-2010) for OVC was launched ▪ Prior to this, the response to the crisis of OVC in Nigeria had been community driven and lacked a policy framework and coordination ▪ At the expiration of this plan the FMWASD through a muti-sectoral consultative process developed the National Priority Agenda (2013-2020) ▪ Effective monitoring and evaluation is key to the success of the OVC response in Nigeria
  • 4. Monitoring and Evaluation of the National OVC Response ▪ USAID through MEASURE Evaluation supported the development of the OVC M&E plan (2006-2010) ▪ Plan was a framework for tracking the implementation and effectiveness of the NPA (2006-2010) ▪ The M&E sub-committee of the National TWG provided technical support for the process ▪ A revised M&E plan (2013-2020) necessitated by the NPA (2013-2020) and 2012 PEPFAR guidance for OVC programming is being developed (Not finalized) ▪ Electronic systems (NOMIS) for OVC data reporting incorporated in revised the M&E plan
  • 5. Results Framework for the Nigerian OVC Response Integrated and muti-sectoral approach to M&E GOAL Improvement of the well-being of vulnerable children through enhanced system and structures for inclusive service provision Governance Resource mobilization Quality service delivery Information Mgt System Partnerships & Collaboration Government at all levels provide policy guidance, coordination and enabling environment including availability of skilled personnel for service deliver Funds are mobilized, utilized and tracked at all levels of govt for effective service delivery All vulnerable children and their households have access to social protection that ensures quality service delivery A functional Information management system is used by all stakeholders for planning, monitoring and evaluation Partner- ships, networks and collaboration are established and sustained at all levels 1 2 3 4 5 Social Welfare Systems Strengthening
  • 6. The M&E Plan development and Implementation cycle Develop a draft plan with defined indicators and datasets Pilot –test the plan in a limited area and scope Update the plan following the findings of the pilot-test Conduct series of TOTs and step- down trainings Field Implementation and documentation of lessons learnt to guide future plans
  • 7. Capacity Building in M&E for OVC Response ▪ 3 ToTs workshops held b/w 2012 & 2013 ▫ Using training curriculum developed by MEASURE Evaluation ▫ Lead facilitators drawn from the OVC M&E TWG ▪ 107 master trainers trained comprising; Govt staff (Federal and State), Development partners, OVC networks (AONN), CSOs ▪ Step-down training successfully carried out in 12 out of 36 states ▪ Curriculum includes training on the OVC database (NOMIS)
  • 8. The National OVC database (NOMIS) development • KidMAP the precursor OVC database was developed with funds from USAID through the defunct GHAIN project implemented by FHI 360 • The development process was led by an in-house Health informatics team consisting of: • Content provider / M&E personnel • IT software programmer • UI/UX Designer • Database officer • Working in consultation with the program staff • Pilot version 1.4 (MS access based) released in May 2009 • User feedback and expert reviews of pilot version guided the development of java based version 2.0 in June 2010
  • 9. The National OVC database ▪ In April 2011, a technical review panel was set up by the FMWASD & USAID review the KidMAP and other related software ▪ KidMAP was adopted as national OVC database and renamed the National OVC Management Information System (NOMIS) ▪ NOMIS launched and handed over to the GoN in July 2011
  • 10. Features of the NOMIS ▪ It is a web application, can work on offline and online mode ▪ Designed as a modular application, flexible and easier to extend it’s use in other related program areas ▪ Data validation rules to minimize data entry errors ▪ Generates donor and custom reports, service statistics, client lists and a dashboard of selected indicators ▪ Database export to excel and statistical software for further analysis ▪ Data export in XML format to other interoperable software eg DHIS2 ▪ In-built data quality analysis check
  • 11. Dashboard of selected indicators
  • 13. Scale of Use Option 1 : Stand alone system Option 2: LAN of computers with a shared database Option 3: Central web server database
  • 14. NOMIS - Journey so far ▪ NOMIS used to manage OVC records in 6 OVC programs, 5 USAID viz; CUBS, LFC, SIDHAS, SMILE, WEWE-LOPIN, ARFH- LOPIN and 1 GF ▪ Number of beneficiary records across these programs currently  500,000 OVC ▪ Over 120 CSOs across Nigeria have acquired expertise on NOMIS ▪ 5 states maintain state level NOMIS database which is updated monthly with resultant improvement in their coordination role ▪ The Federal level database yet to fully take off, some targeted support will be required to make this happen
  • 15. Challenges faced Infrastructure ▪ Cost of purchase and maintenance of computer systems. ▪ Frequent power outages interrupts data entry process ▪ Limited internet access, huge cost of maintaining a central database server hence the software only used in the offline mode Personnel ▪ Poor completion of paper based tools especially in areas with relatively low literacy rates affects data quality ▪ IT support for routine hardware maintenance lacking ▪ Poor adherence to rules of computer use results in hardware corruption which affects the data management process
  • 16. Lessons Learnt ▪ It is possible to utilize electronic records to capture store and manage multi-level data in OVC programs ▪ The Software is user-friendly and requires basic computer literacy to operate ▪ The NOMIS has greatly improved program monitoring and reporting ▪ It is acceptable, affordable and sustainable with minimal support services ▪ Designed and managed in-country therefore there is flexibility and ease in making changes to the software ▪ The database serves as an invaluable resource and repository of information needed to monitor issues of child wellbeing in Nigeria
  • 17. Going forward ▪ Active engagement of the FMWASD and development partners towards the full implementation of the M&E plan and the National scale up of the NOMIS ▪ Activities of the national scale up may include but not limited to: ▫ Setting up of a broad-based NOMIS Implementation team ▫ Conducting a needs assessment /infrastructural and personnel gap analysis and propose strategies to address current challenges ▫ Identification and training of regional master trainers ▫ State level trainings in all 22 remaining states and refresher trainings in other states ▫ Strengthen NOMIS data transmission from the CBOs through the SMWASD to the FMWASD ▪ A strengthened National OVC M&E TWG required to provide technical support