Stratigic planing according to yhrp 2016

Project title :
Strategic planning according to YHRP 2016
Implementing organization :
Civil confederacy for peace &protection rights freedom .
Planed start date : 20-2-2016
Actual start date :20-2-2016
Planed end date : 2-3-2016
Actual end date : 2-3-2016
Donor : civil confederacy & voluntary work group
Contact person/s :
Dr.Haroon Almadhaji civil confederacy programs adviser
Mobile: 737292983-771688651
Email: pharma_haroon@yahoo.com
Co-trainer: Mr.Ahmed Boraji civil confederacy programs officer
Mobile :770666670
Email : alabgaar@yahoo.com

‫وانحشَاث‬ ‫انحمىق‬ ‫وحًاَت‬ ‫نهضالو‬ ٍَ‫انًذ‬ ‫انخحانف‬‫صنعاء‬–‫حدة‬ ‫شارع‬–‫الليبيت‬ ‫السفارة‬ ‫غرب‬
‫ت‬:‫لفاكس‬81005400900: ‫اإلليكتروني‬ ‫المىقع‬www.Tahaluf.org1
"Strategic planning according to
YHRP2016 "
Civil confederacy for peace & protection rights and freedom
2/2016 .
Programs and projects

Project and final report :
Training course :
Strategic planning according to
YHRP 2016"
Course held at civil confederacy head office
From 27-2-2016 to 29-2-2016

2016‫م‬
‫اليمنيت‬ ‫الجمهىريت‬–‫صنعاء‬
‫نهضالو‬ ٍَ‫انًذ‬ ‫انخحانف‬
‫دورة‬
‫وفق‬ ‫االسرتاتيجي‬ ‫التخطيط‬
‫اإلنساني‬ ‫الؼول‬ ‫خطة‬
‫للؼام‬6050‫م‬

Summary :
The projects has been developed in a very sophisticated environment where several
efforts have been made to identify the gaps of capacity building for local Yemeni
NGOS to enable them to share effectively the humanitarian efforts .
To start an accurate capacity building program/s certain processes to be taken place
first determination of the most suitable assessment tool what modification to be
applied for this or that tool and to which extent this tool to be flexible and at the
expense of what type of risk .
Two types of tools can be identified –The national type : such as big tool or the SFD
tool, and The UN/international organization/s assessment where there may be a large
capacity gap to be met which needs long time for correction .
However Some gaps which may be identified does not reflect the exact capacity due to
the error in the documentations and the ability of some local organization to produce
documents which is not the a case of organization for example some audit report/s,
projects report/s , which may not real reflect of the capacity of an organization ,Yet
there is a gap at the documentation area and the capability of local NGOs to promote
themselves and presented the experience in term of well documented achieved
project/s ,or even the incapability of the majority of organizations to access to
international partner/s and have/had projects ,for several different reasons –
communication barrier –English language as an example . ! while there may be
competent human resources available .
From the draw back of tools selection to The step to Identifying the best training
materials that are the most appropriate to solve the problem and gap identified .
Really it has been believed by this project staff that such training materials may not
exist or they are not relevant to the current crisis because if taken into consideration
that "level 3 emergency status " Yemen face can be considered as the first kind crisis
of this level at the Yemeni context Local NGOs experience which means that local
NGOs has no experience in such conditions while international NGOs has good
experience due to their accumulative experience at different countries facing similar
conditions .
Due to time sensitivity and the need to rapidly develop local partners to elevate the
humanitarian capacity of implementation a new approaches has to be developed one
of which is this project which is concentrated to help local NGOs correct their
strategic dimensions .action planning and Monitoring and evaluation Yet to provide
them with the necessary technical information about the field in which they will work
and the capacity Gap .

The project consists of three main activities 1- course preparation 2-course
implementation 3- monitoring and evaluation
Back ground :
In a context of humanitarian crisis identified by HCT where 21 Millions of Yemeni are
in need for some type of humanitarian assistance , the plan to reach 65% of people in
Need according to YHRP 2016 , the presence of a gap in the capacity as compared to
2015 operating organizations in the humanitarian context and that planed 2016 ,there
is an urgent need to capacity build local NGOs by creative programs which are able to
rapidly and effectively elevate the capacity, in this connection Civil confederacy is
looking for its responsibility at this area and the need to share and initiate an action
utilizing its experience .
This program has been developed based on the assumption that the end results of
capacity building procedures will be the correction of weakness and further
augmentation of the strengths of a given organization yet in which direction and
dimension capacity is needed to be strengthening .
The project is assumed that an organization needs to elevate itself at the following
areas regardless the results of assessments and the tools used :
1- Strategic level where vision – mission – values – goals of an organization to be
clear
2- Action and work plan to be developed
3- Monitoring and evaluation to be activated /writing funding proposals
4- Technical information relevant to humanitarian assistance .
There is another gap has not been covered the financial part of budgeting and
financial procedures which is assumed to be covered in a separate course or in the
further development of this project .

General goals :
1- Elevate humanitarian operating capacity .
Private goals :
1. to validate the assumption (Gap areas ) of the projects
2. to identify further capacity building gaps
3. to check the validity of proposed solution
beneficiaries :
22 individuals from 6 organizations
7 female /15male
Organizations : 1 from Sadda – 1 from Hajja – 4 from amanatalasimah

Table of activities :
First goal : to validate the assumption (Gap areas ) of the projects
Activity Activity
description
Place Time Responsible
Prepare the
training
material
And training
assessment
tools
To prepare the
course
materials
according to
gap Identified
Prepare
monitoring
and evaluation
tool
Training
agenda
Amanatalasimat 20-24-2-2016 Dr.Haroon
cotraininer
Mr.Ahmed
alboriji
Prepare for
the course
running
Prepare the
training
materials –
training whole
–stationary-
certificates –
attendances
sheets etc
Invite
attendance
20-24-2-2016 Dr.Haroon
and
Ms.Atheer –
Abdualkader
Run the
training and
check the
validity
27-30-2-2016 Dr.Haroon
and
cotraininer
Mr.Ahmed
alboriji
Goal 2: to identify further capacity building gaps

Activity Activity
description
Run the
training and
check for
further gaps
During
training
exercise and
participants
gaps to be
identified by
the expert –
report every
day Gap
identified
from
discussion –
exercises
Civil
confederacy
head office
Sana'a –
amanatalasimah
27-29-2-2016 Dr.Haroon
Goal 3 :to check the validity of proposed solution
Activity Activity
description
Check the
capacity of
participants in
term of their
ability to
exercise new
skills
Participants
are requested
to prepare
their own
organization
1-startegic
correction
vision –
mission –
values –
objectives
2-action plan
Activities and
time lines ,and
Civil
confederacy
head office
Sana'a –
amanatalasimah
27-29-2-2016 Dr.Haroon

define
responsibilities
3-the field of
operation
4-monitoring
and evaluation
table for an
objective
5-write fund
proposal
6-gain
technical
information
and know
YHRP
Course close
and reporting
1-End of the
course and
participants
certificates
distributions
2-course data
analysis and
documentation
-reports
writing
-final
reporting
Civil
confederacy
head office
Sana'a –
amanatalasimah
29-2-2016
to-2-3-2016
Dr.Adel
Alshogaa
Mr.Ali Mugali
Dr.Haroon
Dr.Haroon
and Ahmed
boraji
Dr.Haroon

Monitoring and evaluation tables :
First goal: to validate the assumption (Gap areas ) of the projects
Outcomes Verification
means
Indicator Impact Risks and
alternatives
Training agenda
,training materials
,training assessment
tools
Attendance
sheet ,course
documentation
Results of
assessment
training tools ,
20 individuals
attend the
training and
develop new
information
,skills and had
experience
exchange
Capacity
building for 6
organizations
at a gap area
to help assist
humanitarian
response
Security
condition
prevent
attendance
Second Goal: to identify further capacity building gaps
means
alternatives
Capacity gap
assessment report
Documentations
Report
Further
capacity
building area
is identified –
evidence based
Further
development
of the
programs
Accuracy of
the procedure
depends on
the adviser
experience
Third goal : to check the validity of proposed solution
means
alternatives
Participants own
strategic dimension
correction – visions-
Documentations
Of participants
papers and
Correction of
organization
strategic
Individuals
and
organizations
The
methodology
is an

mission-values-
objectives
- participants –
action plans –
- participants
M& E tables
- participants
fund proposal
- participants
evaluation for
getting new
information
and skills
analysis report dimension
,individual are
able to write
and explain
their
organization
vision –
mission-
values-
objective –
Able to
develop action
plan
Able to write
fund proposal
Able to
understand
humanitarian
context and
reflect it in the
goals and
plans
capacity is
developed and
built
empirical and
new way and
needs further
run for 40
organization 6
training days
The training
course needs
further one
days of 4 hour
to be perfect

Conclusion and budget :
The project achieve its goals needs further development in the following area :
1- More time is needed for technical information which means one hour for each
cluster adviser expert to explain the technical part of specific field at the
humanitarian plan .—time to be detected better by experts
2- Financial part has not been covered there is a gap at the budgeting area of each
project at each field which need special training course for this purposes with
example
3- Further technical information at area like nutrition to be developed separately and
the complexity of IDPs – each may need one day training
4- Totally a six days training for each organization of 6 hours daily will be perfect
5- The project did not involve the organization internal capacity building for
developing HR rules, financial rule since a chick list is thought to be enough to
cover such procedures and no much training is needed at this area ,this area can
be covered within further one-2 hours training development
6- Further training on the work – and follow up for the organization implementation
to be developed
Project budget :
As the project is voluntary work the budget was very
reduced " 118USD " for the three days training including
materials and stationary and printout .
Please see budget at the annex .

Annex :
civil confederacy – strategic planning according to YHRP 2016
27-28 Feb.2016 /Course Agenda .
Day Activities Description
Day 1 YHRP2016 1-introduction and course objective : participant objectives .
2-Review YHRP/and reflects on organizations strategies
/plan
3-Technical knowledge:
/ER / protection /GBV /Child protection /education ..derived
from YHRP 2016 .
4-Special activity :
Day 1 close :
Selection of strategic objectives and fields of operations
.
Day2 Action planning 1-Difference between strategic planning and action planning,
planning tools SWOT/PEST/Futuring /logical framework /
2-selection of fields
organization activity /role/timeline division
3-special activity Day 2 close :
4-action plan for the strategic objective selected from day 1
training
Day 3 Projects proposal
/M&E
1-Reviewed about :
Agreed strategic objective and action plan .
2--Project proposal structure /terms and references.
3-M&E system activation within an organization – Review
about M&E
4- special activity
close Day 3 :
M
&E for action plans
Course close
Course leader /Dr.Haroon Almadhaji
Civil confederacy programs adviser

Welcoming chart :

day :first:The strategic planning according to humanitarian response plan
2016 :
Feb.27th
2016 –Amanatalasimah Sana'a –city :
Civil confederacy for peace and protection a leading Yemeni
coalition for local NGOs involves 77 Organizations , In the
context of meeting the requirement of humanitarian assistance
efforts in Yemen ,has Launched training course entitled " The
strategic planning according to humanitarian response plan 2016"
for a No. Of its staff and other Local NGOs from different
governorates.
The course is lasting for three days from 27-2-2016 to 29-2-2016
at Civil confederacy head office .
The course was opened at 2:00Pm Sana'a time Sat. Feb 27th
- by
Welcoming statement presented by Mr.Dr.Adel Alshogaa ,The
president of civil confederacy ,and the presence of Mr.Dr.Haroon
Almadhaji Civil confederacy programs adviser ,Mr.Ali Mugalli
civil confederacy executive manager ,Mr.Ahmed Boragi ,civil
confederacy Programs officer and the participation of staff and
Local NGOs members from Amanatalasimah ,Ibb,Sadda and
Alhudyda governorates .
Participants reaches 22 Males /Females .
Warm welcome by the participant by Civil confederacy
president ''
I induce you to utilize and get the benefits from the
training course and to implement and reflect its outcomes
at your organization level " Said Mr.Adel Alshogaa . .
At the first day, Yemen humanitarian response plan 2016 – issued
by OCHA Feb-18th
- was explored ,technical information fields of
operation were also discussed – the humanitarians assistance
prioritization were illustrated ,and finally the organizations
strategies for participating in the humanitarian response were
developed by two exercises.
Second day agenda : will involve the action planning for the
selected objective and fields of operation and finally the third day
agenda to start prepare project proposal according to the outcomes
of the previous two days taking into consideration organizations
capabilities .
The courses and new courses to be repeated according to
coordination .
Best wishes
Civil confederacy for peace and protection

Example documentation of special activities "distribution to work group

example work groups and discussions

Second day :
Differences between strategic planning and Action planning - planning tools
Vision –mission –values-objectives and action plan –time line and responsibility
division

Third day :
At the previous two days participants develop strategic frame – develop
table of activities
They develop table for M&E at the third day .
The funding proposal is then introduced :
The participant can write the summary- back ground as discussed in the
humanitarian response plan – tables of activities tables for monitoring and
evaluation by the end an easy fund proposal could be developed .
Typical example what to write at first page of the proposal second page third
pages … differentiation between general goals and private goals took place
the term SMART goals were identified –YHRP were the reference for
chosen the goals and intervention at different sectors

closeourseC:

‫إخخخاو‬‫انذوسة‬ٍُُ‫اإلث‬ ‫انُىو‬92/9/9102‫انضاػت‬ ‫و‬03.1‫صُؼاء‬ ‫بخىلُج‬ ً‫ا‬‫ػصش‬‫ػادل‬ / ‫انذكخىس‬ ‫بحضىس‬
‫انخحانف‬ ‫سئُش‬ ‫انشجاع‬ٍ‫ػه‬ / ‫واألصخار‬ ‫وانًشاسَغ‬ ‫انبشايج‬ ‫خبُش‬ ٍ‫انًزحج‬ ٌ‫هاسو‬ / ‫وانذكخىس‬ ٍَ‫انًذ‬
‫بانخحانف‬ ‫وانبشايج‬ ‫انًششوػاث‬ ‫ضابط‬ ٍ‫بىسج‬ ً‫يىص‬ ‫أحًذ‬ / ‫واألصخار‬ ‫نهخحانف‬ ٌ‫انخُفُز‬ ‫انًذَش‬ ٍ‫يجه‬
‫وان‬ 33 ‫انخحانف‬ ‫صكشحاسَت‬ ٍَ‫انصؼفا‬ ‫أثُش‬ / ‫واألصخارة‬‫ًشاسكت‬‫انذوسة‬ ٍ‫ف‬‫وأػضاء‬ ‫انخحانف‬ ‫كىادس‬ ٍ‫ي‬
‫يُظًاث‬‫(إب‬ ‫ويحافظاث‬ ‫انؼاصًت‬ ‫أياَت‬ ٍ‫ي‬ ٍَ‫انًذ‬ ‫انًجخًغ‬ِ‫وصؼذ‬‫وانحذَذة‬)( ٍُ‫انًشاسك‬ ‫ػذد‬ ‫بهغ‬ ‫ولذ‬
.2‫كهًت‬ ٍَ‫انًذ‬ ‫انخحانف‬ ‫سئُش‬ / ‫األخ‬ ً‫انم‬ ‫ولذ‬ ‫حُث‬ ,‫ويشاسكت‬ ‫يشاسن‬ )‫انًذسب‬ ‫شكش‬ ‫انذوسة‬ ‫خخاو‬ ٍ‫ف‬
‫وحث‬ ‫انشائؼت‬ ‫انجهىد‬ ً‫ػه‬ٍ‫ي‬ ‫االصخفادة‬ ً‫ػه‬ ٍُ‫انًشاسك‬ٍ‫ي‬ ‫وانًخشجاث‬ ‫انًؼهىياث‬‫انذوسة‬‫انخذسَبُت‬
‫وحُفُز‬‫ها‬‫يُظًاحهى‬ ‫يضخىي‬ ً‫ػه‬‫هُان‬ ٌ‫وصُكى‬ ‫انُىػُت‬ ‫انبشايج‬ ِ‫هز‬ ‫يثم‬ ‫حُفُز‬ ٍ‫ف‬ ‫صُضخًش‬ ‫انخحانف‬ ٌ‫وأ‬
ٍُ‫نهًشاسك‬ ‫ويخابؼت‬ ‫آثش‬ ‫لُاس‬3
‫أنماء‬ ‫وكًا‬ٍ‫انًزحج‬ ٌ‫هاسو‬ / ‫انذكخىس‬ ٍَ‫انًذ‬ ‫بانخحانف‬ ‫وانًشاسَغ‬ ‫انبشايج‬ ‫خبُش‬‫سئُش‬ ‫فُها‬ ‫شكش‬ ‫كهًت‬
‫وػه‬ ‫انبشايج‬ ِ‫هز‬ ‫يثم‬ ٍُ‫نخب‬ ‫انخحانف‬,‫انفاػهت‬ ٍَ‫انًذ‬ ‫انًجخًغ‬ ‫يُظًاث‬ ٍ‫ي‬ ‫ػذد‬ ‫نخأهُم‬ ‫انفشصت‬ ‫إحاحت‬ ً
‫وحثهى‬ ‫يُظًاحهى‬ ٍ‫ف‬ ‫انخىفُك‬ ‫ونًُظًاحهى‬ ‫نهى‬ ًًُ‫وح‬ ,‫انشائغ‬ ‫وحفاػههى‬ ‫حجاوبهى‬ ً‫ػه‬ ٍُ‫انًشاسك‬ ‫وشكش‬
3‫األداء‬ ٍ‫ف‬ ‫وانخًُز‬ ‫انخغُشاث‬ ‫نًىاكبت‬ ٍ‫اإلصخشاحُج‬ ‫انخخطُط‬ ‫بًُهجُت‬ ‫اإلصخًشاس‬ ً‫ػه‬
:ٌ‫انًشاسكى‬ ‫ولاو‬
‫وفق‬ ‫فؼلي‬ ‫هشزوع‬ ‫هقرتحات‬ ‫بإػذاد‬
‫الؼول‬ ‫وجماالت‬ ‫اإلسرتاتيجية‬ ‫األهذاف‬
‫ووضغ‬ ‫السابقني‬ ‫اليىهني‬ ‫يف‬ ‫احملذدة‬
‫حيقق‬ ‫ػولي‬ ‫وتقيين‬ ‫هتابؼة‬ ‫نظام‬
‫اجملال‬ ‫يف‬ ‫الؼاهلة‬ ‫للونظوات‬ ‫النجاح‬
‫يف‬ ‫املشاركني‬ ‫هتابؼة‬ ‫وسيتن‬ ،‫اإلنساني‬
‫هشاريؼ‬ ‫تنفيذ‬‫هغ‬ ‫الشزاكات‬ ‫وفق‬ ‫هن‬
‫جماالت‬ ‫ويف‬ ‫الذولية‬ ‫املنظوات‬
.‫ختصصهن‬

sheettools, attendance,assessmentQuestionaries'
:questionaries'sof participantxampleE

Example of assessment tool :

andudgetB
expenditure

Stratigic planing according to yhrp 2016

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