This document outlines the terms of reference and budget for a workshop to provide capacity development guidance and support to six countries in sub-Saharan Africa funded by the European Commission. The workshop aims to (1) define and promote a common understanding of capacity development planning; (2) present and share technical support and capacity development efforts, challenges, successes and gaps; (3) reorient technical support plans towards capacity development; and (4) gather input on finalizing UNAIDS' capacity development guidance note. UNAIDS is seeking a consultant to act as a rapporteur and report writer for the workshop, compiling daily meeting notes, preparing summaries and presentations, and drafting a final 15-20 page report with recommendations. The consultant should

1. TERMS OF REFERENCE AND BUDGETTERMS OF REFERENCE AND BUDGET
I.I. B A C K G R O U N DB A C K G R O U N D
1. Background
In the past decade, a surge of commitment and funding has enabled countries to boost their HIV responses.
Many of the gains remain fragile and country capacities must be developed in a range of core areas to ensure a
sustained response. The UNAIDS vision of zero infections, zero discrimination and zero AIDS-related death
includes a strategic focus on capacity development and comes at a time when the AIDS response is shifting “from
a sprint to a marathon”. As efforts evolve from an emergency to a sustained response, country ownership and
capacity development will play a more central role in the way forward.
Long term technical support and capacity development will have a greater role and countries will need to be able
to effectively plan, implement and integrate capacity building into national programs. Among the major capacity
gaps, programme implementation limitations have emerged as a major constraint, alongside poor governance
systems, leadership, human resources, and uneven financial and management capacities. The Global Fund
recognizes the importance of capacity development and is encouraging countries to incorporate capacity
development activities in their Round 10 negotiations, Round 11 proposal development, and within their overall
technical support planning.
To help respond to these issues, the Joint UN Programme on AIDS (UNAIDS) and the Country Capacity &
Strengthening Team (CST) focuses on strengthening countries’ capacity to manage their epidemics and help
countries build capacity in strategic areas, and capacity development leadership and practice. One if the key
areas of work include technical support and capacity development for Global Fund development and grant
implementation. The team works to strengthen institutional and health system capacities within countries for
effective programme and grant implementation.
With the support of the European Commission (EC), UNAIDS is implementing a project intended to improve the
quality and effectiveness of technical support by assisting countries to plan, deliver and monitor technical support
for better results. The project will strengthen the capacities of the participating countries to be able to scale up the
response to their epidemic including implementation of the national responses to AIDS including the
implementation of grants from the Global Fund and other funding mechanisms, through improved planning and
management of technical support and the identification of capacity development needs. The project is being
implemented in six sub-Saharan African countries: Benin, Ethiopia, Ghana, Malawi, Nigeria and Swaziland.
UNAIDS has developed a guidance note on capacity development planning within the Global Fund and broader
technical support planning processes and will be rolling out the guidance across countries in 2011. As a first step
of this larger effort, the six EC-funded countries will be orientated and supported in capacity development planning
is an effort to ensure robust country capacity development implementation and processes. It will be important to
determine what opportunities for linkages to other TS/CD efforts exist and what related efforts and partnerships
can be leveraged in country. Further, the lessons learned from this workshop will inform the dissemination and
roll-out of this capacity development guidance more broadly.
2. Aim and Objectives
The purpose of this workshop held June 28-30th
, 2011 in Dar es Salaam is to (i) define and promote a common
understanding of capacity development planning and it’s application among six EC-funded countries, (ii) to
present and share current status technical support and capacity development efforts including challenges,
successes and gaps; (iii) reorient six EC-funded technical support plans towards capacity development
discussing how to address implementation bottlenecks and challenges ; (iv) Gather country inputs in the
finalization of the capacity development guidance note for countries.
The specific objectives of the meeting are:
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2. • To promote a common understanding of capacity development in the context of technical support
planning and national HIV programs;
• To share country experiences and receive a status update of current TS and CD planning among the six
EC-funded countries indentifying successes, challenges, bottlenecks and gaps;
• To discuss ‘how to’ undertake capacity development planning using the draft UNAIDS Capacity
Development Guidance Note and obtain feedback on the Guidance from countries;
• To develop and strengthen six EC-funded countries draft CD/TS plans discussing implementation
strategies, operationalization of the plans, overcoming obstacles, and linkages with other national
strategic planning and other efforts.
I I .I I . P U R P O S EP U R P O S E
UNAIDS would like to engage the services of a consultant to act as a rapporteur and report writer for the meeting.
I I I .I I I . S C O P E O F W O R KS C O P E O F W O R K
Working in a team of two report writers (French and English), the report writers will be responsible for:
 Drafting a report meeting template while in attendance of the meeting 28-30 June 2011.
 Compiling daily meeting notes for the workshop
 Preparing a daily synthesis of meeting issues in PowerPoint format for daily viewing
 Preparing a 3 page synthesis report
 Preparing a draft report of 15-20 pages with clear actionable recommendations
 Preparing a final report
 Preparing 1 page ‘human interest’ summary with quotes and highlights from the participants.
I V .I V . T I M E F R A M ET I M E F R A M E
 1 days preparation, review of documentation, preparation of report template, and meeting with the workshop
team
 3 days note taking during meeting
 1 day for the preparation of the 3 page synthesis report (deadline: 1 July 2011)
 1 page ‘human interest’ summary ( deadline 1 July 2011)
 3 days for the preparation of the draft report (deadline: 8 July 2011)
 1 days for the finalization of the report, based on comments from the team (deadline 15 July 2011)
V .V . D E L I V E R A B L E SD E L I V E R A B L E S
The report writer will be required to produce the following deliverables:
1. A report template
2. Daily synthesis of key issues in PowerPoint format
3. A three page synthesis report
4. A final synthesized report of 15-20 pages with clear, actionable recommendations
5. 1 page ‘human interest’ summary with quotes and highlights from the participants.
V I I .V I I . P R O F I L E O F T H E C O N S U L T A N TP R O F I L E O F T H E C O N S U L T A N T
• Good understanding of HIV epidemic
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3. • At least 10 year experience in areas of development, organizational management, technical assistance,
institutional development
• Understanding of Global Fund processes
• Post-graduate
• Strong ability to organize, analyze and synthesize;
• Excellent report writing skills
• Demonstrated ability to work independently and in a team, with tight deadlines, prioritize and under pressure.
I .I . G U I D A N C E & M O N I T O R I N GG U I D A N C E & M O N I T O R I N G
The consultants will work in close collaboration with Fodé Simaga, Institutional Development Adviser, Program
Effectiveness and Country Support Unit
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