The document describes a stock inventory management system software project. The project aims to develop a software program that can efficiently maintain ledger accounts, income/expenses accounts, and sales/purchases for a trade firm. The system provides facilities like creating ledgers and items, updating accounts, and generating reports like balance sheets. It has a strong database and the ability to view all accounts and details in reports, helping users manage inventory systematically.

1. BHAUSAHEB MULAK COLLEGE
OF POLYTECHNIC
Submitted By
Guided By
Prof.Neha Ghugare
Head Of Department
Prof.Bhageshree Chaple
Krishna Kumar Hatele
Heena Pathan
Neha Wanjari
Ashwini Pise
Vaishali Ghodeswar

2. Stock
Inventory
Management
System

3. Our project is step forward to fulfilling this need by developed
a software program through which we can efficiently maintain
the Ledger Account, Income & Expenses Account and Sales &
Purchase of a trade firm.
Our project would be simplified for the convenience of the user
and can be easily applied to end-user, this will help to manage
and administrate the whole details related to particular account.

4. The system provides the facilities categorized according to
the user. By doing multiple tasks such as Create Ledgers,
Create Items, update Accounts in due time etc. and can
retrieve the Balance Sheet.
It has strong database support for any complications, which
the system will acquire. This project also has the facility to
generate the reports which plays a vital role in viewing all the
accounts and other details about ledgers & Final account in
full view, thus helps to get the utility of this project in
systematic manner.

6. C
 User’s need identification & analysis are consulted for the user
needs rather then what he wants.
 All type of records & its maintenance are tedious process & very
time consuming.
 Every field whether it is application for accounting, invoices, and
other updating of information or cancellation of orders there were
lack of accuracy.

7.  In addition to match the steps with developing trend we need
to upgrade with computerized data entry.
 The enhancement & more reliable new system will be
completely computer based & will provide easy use, fast
service, and accurate data that will prove to an organization.
 It is boon for today’s accounting organizations and shops.
C

8. RECEIPT & PAYMENT
REPORTS
SALES & PURCHASE
REPORTS
BALANCE SHEET
VOUCHER CREATION
LEDGER ACCOUNT
TRIAL BALALNCE
MENU BAR & WELCOME
SCREEN
LOGIN FORM

9. LOGIN FORM : In general computer usage, logon is the procedure used to
get access to an operating system or application.
Almost always a logon requires that the user have
(1) a user ID and
(2) a password.
MENU BAR & WELCOME SCREEN:
After login the welcome screen appears A menu bar is
a region of a screen or application interface where
drop down menus are available.

10. LEDGER ACCOUNT :
Accounting Entries are recorded in Ledger
Accounts. Debit entries are made on the left
side of the ledger account whereas Credit
entries are made to the right side. Ledger
accounts are maintained in respect of every
component of the financial statements.
TRIAL BALANCE :
A trial balance is a list of all the General
ledger accounts (both revenue and capital)
contained in the ledger of a business. This list
will contain the name of the nominal ledger
account and the value of that nominal ledger
account. The value of the nominal ledger will
hold either a debit balance value or a credit
balance value.

11. BALANCE SHEET :
A Balance Sheet is often described as a
"snapshot of a company's financial condition’’ The
balance sheet is an accounting statement that
summarizes the various assets, liabilities and
equities held by a company on a specific date.
VOUCHER CREATION :
Before you can pay a supplier for the goods and
services you purchase, you must create a voucher
that:
 Indicates that the terms of a transaction are met.
 Specifies the amount to pay to the supplier.
 Notifies the Accounts Payable system to cut a
check.

12. SALES & PURCHASE REPORTS :
A sale is the act of selling a product or
service in return for money or
other compensation.
Purchasing refers to a business or
organization attempting to
acquiring goods or services to
accomplish the goals of its
enterprise.RECEIPT & PAYMENT REPORTS :
Receipt and payment account is a
summary of cash receipts and payments
during the accounting period. It records
all cash receipts and cash payments
including capital receipts and revenue
receipts irrespective of accounting
period.

13. Log in Form : MDI Form :

14. ITEM MASTER FORM ITEM NAME FORM

15. ITEM CATEGORY FORM UNIT MASTER FORM

16. •MODEL MASTER FORM •CITY MASTER FORM

17. ACCOUNT CATEGORY FORM ACCOUNT MASTER FORM

18. PURCHASE FORM PURCHASE RETURN FORM

19. SALES FORM
SALES RETURN FORM

20. JOURNAL FORM
DATE SELECTION FORM LEDGER FORM

21. BALANCE SHEET FORM CONFIGURATION FORM

22. Ledger Account Login Form
Trial Balance Balance Sheet Voucher Entry
Reports
1. Accounts List
2. Item List
3. Accounts Ledger
4. Trial Balance
5. Balance Sheet
Database
User Inputs
Welcome Screen
& Menu Bar

23. General Accounts
GL,Sub ledger,Bank,
& Cash,Budget.
Report: Trail Balance,
Balance Sheet,
BRS
RECEIPT & PAYMENT
Voucher
Ledger
Sales and Purchas
Income A/c Bill Processing
Accounting Entries Accounting Entries

24. 0
1
2
3
4
5
6
Series 1
Series 2
Series 3
Management Information System is about views
and visions of top level management. It also
provides information in graphical and statically
format.

25. Storage is not placing data randomly, its about
maintaining data in a sequential manner so that it will
readily available when ever is needed. SIM STORE
Module provide Single table storage. It also avoids
duplication of data, flexibility and accuracy.

26.  GUI Interface.
 Import and export data (data conversion).
 Lookup Window.
 Invoice Creation.
 Previewed Reports.
 Simple back up procedure.
 Highly Secured Data.
 Examination.
 Built In Calculator.

27. GUI Interface.
Mouse Control Screen Option From menus Starting Program
Import and Export Data
We can bring the data from other software

28. Lookup Window
Menus
Simple Backup Procedure

29. Seller
Buyer
Invoice Creation

30. Previewed Accounting Reports Highly Secured DATA

31. SIM
Medical Hostel
Malls
ORGANIZATION
INTERNET
HOME
TRAVELING
Cement Warehouse
ManagementIndustries

32.  Increase Efficiency
 Warehouse Organization
 Data Security

33. Database server : MS Access
Application platform : Windows 98 & above
Back up server : As per database platform
Language : VB 6.0.
Static
Presentation
VB Runtime
Environment
Database
Environment
DB
MS Access

34.  Inventory management has to do with keeping accurate
records of finished goods that are ready for shipment.
 Accurately maintaining figures on the finished goods
inventory makes it possible to quickly convey information to
sales personnel as to what is available and ready for shipment
at any given time.
 Inventory management is important for keeping costs
down, while meeting regulation.
 Highly trained Inventory management and high-quality
software will help make Inventory management a success.