In this description i have presented information technology concepts unit - 5

1. INFORMATION TECHNOLOGY
CONCEPTS UNIT- 5
PRESENTED BY
S. MEENATCHI
ASSISTANT PROFESSOR ,
DEPARTMENT OF COMMERCE AND MANAGEMENT ,
SRI SARADA NIKETAN COLLEGE OF SCIENCE FOR WOMEN, KARUR – 5.

2. Introduction
• Accounting is the process of recording, classifying, and summarizing
financial transactions.
• Computerized Accounting uses computer software to perform
accounting operations.
• It helps maintain financial records faster, more accurately, and
securely.

3. Meaning of Computerized Accounting
• A system where accounting data is entered, processed, and stored
using computers.
• Software such as Tally, QuickBooks, SAP, Zoho Books, etc., are used.
• It automates recording, classifying, posting, and report generation.

4. Manual vs Computerized Accounting
Basis Manual Accounting Computerized Accounting
Recording Written in books Recorded in software
Speed Slow Fast
Accuracy Prone to errors Highly accurate
Reporting Manual preparation Automated reports

5. Advantages of Computerized Accounting
• Speed and accuracy
• Real-time information
• Easy report generation
• Secure data storage
• Integration with other systems

6. Procedure for Creating a New Company
• (Example: In Tally or similar software)
Steps:
• Open the accounting software
• Choose “Create Company”
• Enter company details (Name, Address, Financial Year, Currency)
• Save the company setup

7. Group Creation
• Groups classify ledgers under logical heads
• Types: Primary Groups & Subgroups
• Example:
• Assets → Fixed Assets → Furniture
• Liabilities → Current Liabilities → Creditors

8. Ledger Creation
• Ledgers record individual accounts of transactions
• Steps:
• Go to Accounts → Ledgers → Create
• Enter name and select group
• Enter opening balance if any
• Example: “Cash”, “Sales”, “Purchases”, “Rent Expense”

9. Voucher Creation
• Vouchers are source documents for recording transactions
• Types of Vouchers:
• Payment
• Receipt
• Sales
• Purchase
• Journal
• Contra

10. Payment Voucher
• Used for recording cash or bank payments
• Example: Paid rent ₹10,000
• Debit: Rent A/c
• Credit: Cash/Bank A/c

11. Receipt Voucher
• Used for cash or bank receipts
• Example: Received ₹50,000 from debtor
• Debit: Cash/Bank A/c
• Credit: Debtor’s A/c

12. Sales Voucher
• Used for recording goods/services sold
• Example: Sold goods ₹20,000
• Debit: Debtor’s A/c
• Credit: Sales A/c

13. Purchase Voucher
• Used for recording goods/services purchased
• Example: Purchased goods ₹15,000
• Debit: Purchase A/c
• Credit: Creditor’s A/c

14. Journal Voucher
• For adjustments or non-cash transactions
• Example: Depreciation ₹2,000
• Debit: Depreciation A/c
• Credit: Furniture A/c

15. Contra Voucher
• Used for transfers between cash and bank
• Example: Deposited ₹5,000 into bank
• Debit: Bank A/c
• Credit: Cash A/c

16. Summary & Conclusion
• Difference between manual and computerized accounting
• Key steps in company setup
• Understanding voucher types
• Benefits of computerized systems

17. THANK YOU