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Staff deployment Summary_ ERP implementation
This document proposes a staff deployment plan for Dr. Noor Mohammed Khan General Hospital to improve efficiency during the implementation of a new hospital information system. It includes a list of departments and proposed staff assignments. Key employees are identified for departments like customer support, accounting, IT, nursing, and more. The plan aims to match employees' qualifications and experience to their roles. It also proposes a corporate client card scheme to provide covered treatment with no wait times for key government and business customers.
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Staff deployment Summary_ ERP implementation
- 1. Dr. Noor MohammedKhan General Hospital Improve Efficiency & Productivity Deployment of Staff during Implementation of Hospital Information System Objective: The Right People in the Right Place 360 degree feedback survey to obtain better understand of DNMKH Strength and weakness during the implementation of HIS System By: Ghulam Abbas - FM Staff Deployment Plan - Proposed ***Job description would be provided in the next phase.
- 2. Dr. Noor MohammedKhan General Hospital List of Department Non Medical Department Plus By: Ghulam Abbas - FM Staff Deployment Plan - Proposed Insurance & Credit Department Finance Department HR department Administration Customer Support Office Account Receivables Staff Hirning OPD Reception Approval Department Account Payables Staff Training & Orient. Iqama Office Voucher Collection Section General Ledger Payroll & Staff Benefits Inpatients Billing Department Data Entry Operators Auditing Staff Ticketing Aramco Reception Gosi & Aramco Section Cash Collection Department Record Keeping & Renewals Aramco Accounts Department Insurance Claim Checking Pharmacy Cashiers Control Room Insurance Rejection Re-Submission Refund to Patient, Gosi Facilities & Maintenance DNMK Polyclinic-same categ. IT Department Drivers (Expats 2, Saudies 3) Disposible Store Security Guards - Saudies DNMK Polyclinic-same categ. Labours Pharmacy Nursing Medical Pharmacy Store Nurses Staff Doctors Staff Internal Pharmacy (POS) Technicians Staff External Pharmacy (POS) OR Staff Lab Staff (including Dr) Xray Staff (including Dr) Emergency (including Dr) Pedia Ward NICU ICU Male Ward Female Ward Kitchen Medical Record Corporate Clientele Card Scheme
- 3. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed Staff Deployment Proposal (Draft Copy) Proposal for adjusting Manpower according to their professional trade and accreditation acquired. Customer Support & Approval Section Employee Name Designation Qualification & Experience Mr. Aminul Islam Supervisor Bachelor with 6 yrs Relevant Experience Mr. Anwar Reza CS Officer Bachelor with 2 yrs Relevant Experience Mr. Abdul Kader CS Officer Bachelor with 2 yrs Relevant Experience Mr. Sarivasan CS Officer Bachelor with 2 yrs Relevant Experience Voucher Collections & Entry Operator Employee Name Designation Qualification & Experience Mr. Syed Habib uddin Ijaz Supervisor Bachelor with 8 yrs Relevant Experience Mr. Mohammed Owais Entry Operator Bachelor with 2 yrs Relevant Experience Mr. Senthil Entry Operator Bachelor with 2 yrs Relevant Experience Mr. Zaheer Entry Operator Bachelor with 2 yrs Relevant Experience Ms Sawad Document Collection Bachelor with 2 yrs Relevant Experience Mr. Arshad Aramco Billing officers Bachelor with 2 yrs Relevant Experience Mr. Ahmed Fawad Gosi + Refund + Interior Ministry Bachelor with 2 yrs Relevant Experience Claim Checking Section Employee Name Designation Qualification & Experience New Doctors Supervisor Qualified Doctors Three Nurses Checking Officers Qualified Nurses Rejection Resubmission Officer Can be merged ----- ---optional---
- 4. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed DNMK Polyclinic Employee Name Designation Qualification & Experience Mr. Athar Rasheed Supervisor Bachelor with 8 yrs Relevant Experience Mr. Ismail Billing & Cash Collection officer Bachelor with 2 yrs Relevant Experience Mr. Zeeshan Billing & Cash Collection officer Bachelor with 2 yrs Relevant Experience Mr. Moinuddin CS officer + IT Bachelor with 2 yrs Relevant Experience New Medical Record Bachelor with 2 yrs Relevant Experience New Reception Bachelor with 2 yrs Relevant Experience Cash Collection - Hospital Employee Name Designation Qualification & Experience Mr. Mohammed Imran Supervisor Bachelor in Finance with at least 2 yrs Relevant Experience Mr Towheed ur Rahman Cash Collection Officer Bachelor with 2 yrs Relevant Experience New person Cash Collection Officer Bachelor with 2 yrs Relevant Experience Mr. Abdul wahab Cash Deposit Bachelor with 2 yrs Relevant Experience Account Receivables Employee Name Designation Qualification & Experience Mr. Afzaal Supervisor Bachelor in Finance with at least 4 yrs Relevant Experience Assistant Accountant Bachelor with 2 yrs Relevant Experience Account Payables Employee Name Designation Qualification & Experience Mr. Asif Hameed Supervisor Bachelor in Finance with at least 6 yrs Relevant Experience Mr. Mohammaed Abdullah Accountant Bachelor with 2 yrs Relevant Experience
- 5. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed General Ledger Employee Name Designation Qualification & Experience Mr. Tanveer Ahmed Supervisor Bachelor in Finance with at least 8 yrs Relevant Experience Mohammed Ismail Chief Accountant Bachelor in Finance 6 yrs Relevant Experience Disposable Store Employee Name Designation Qualification & Experience New Supervisor Bachelor in Finance with at least 8 yrs Relevant Experience New Assistant FA/BA computer literate Pharmacy Point of Sales (Cashiers) Internal and External Pharmacy Employee Name Designation Qualification & Experience Mr. Mohammed Rashi Supervisor Bachelor in Finance with at least 4 yrs Relevant Experience Mr. Naseem uddin Shaikh Accountant Bachelor in Finance with at least 2 yrs Relevant Experience New Bachelor in Finance with at least 2 yrs Relevant Experience New New IT Department Employee Name Designation Qualification & Experience Mr. Abdul Rahim Supervisor BCS, MCS with at least 6 yrs Relevant Experience Mr. Amarnath Networking officer BCS with 2 yrs Relevant Experience Mr. Machael Networking officer BCS with 2 yrs Relevant Experience
- 6. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed Internal Audit Team Employee Name Designation Qualification & Experience Mr. Tanveer Ahmed Supervisor Bachelor in Finance plus CA, ACA new Human Resource Department Employee Name Designation Qualification & Experience HR Manager HR Manager MBA in HRM, 8 yrs experience New Assistant HR Manager BBA, plus 2 years experience New HR Officer BBA plus 2 years experience New Payroll & Staff Benefits officer Inpatient Reception Employee Name Designation Qualification & Experience New Supervisor Bachelor with 2 yrs experience Mr. Ayub Billing Accountant Bachelor with 2 yrs experience New Billing Accountant Bachelor with 2 yrs experience Assistant Billing Accountant Assistant Front Office Corporate & Govt (Aramco, Sabic, SEC, KJO, Interior Ministry) Employee Name Designation Qualification & Experience New Senior Officer –Saudi Female Senior Officer Bachelor with 2 yrs experience Ms. Nejah Billing Accountant Bachelor with 2 yrs experience Ms Aida Billing Accountant Bachelor with 2 yrs experience Ms Yaara Billing Accountant Assistant
- 7. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed OPD Reception (to be discussed with GM, CEO) Employee Name Designation Qualification & Experience A qualified Bachelor/Master Degree holders, bilingual (2 x day Supervisor To be Reorganized after testing and night) Reception To be Reorganized after testing Control Room (to be discussed with GM, CEO) Employee Name Designation Qualification & Experience Mr. Babu Mr. Mustafa New Supervisor Bachelor with atleast 2 yrs Experience Drivers (to be discussed with GM, CEO) Employee Name Designation Qualification & Experience Mr. Abdul Rahman Driver To be reorganized Mr. Jubi Driver Mr. Hani Driver Mr. Faisal Driver Mr. Meshal Abdul Kader Labours (to be discussed with GM, CEO) Employee Name Designation Qualification & Experience Experienced candidate to be requied. Or shuffling to facilities Supervisor To be reorganized Cleaners Facilities & Maintenance Employee Name Designation Qualification & Experience
- 8. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed Mr. Zeeshan Kareem Engineer To be reorganized Mr. Ahmed Engineer Mr. MushtaQ Electrician Mr. Ramesh Electrician Mr. Soman Plumbers New Security Guards Employee Name Designation Qualification & Experience New or opt existing one Supervisor To be reorganized To restructured by management Nursing Employee Name Designation Qualification & Experience To restructured by Medical team To be reorganized Doctors Employee Name Designation Qualification & Experience To restructured by Medical team
- 9. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed Kitchen & Dietary Employee Name Designation Qualification & Experience Mr. Mohammed Ibrahi Mubrok Supervisor To reorganized Mr. Syed Enayat Cook To reorganized Mr. Fazol Assistant Cook To reorganized Mr. Mohen Serving To reorganized New Cook To reorganized Medical Record Employee Name Designation Qualification & Experience Mr. Antony Supervisor To be revised Mr. Faheem Assistant To be revised Mr. Abul Bashr Assistant To be revised Mr. Zahid Assistant To be revised Mr Ramsang Assistant To be revised Pharmacy & Point of Sales Employee Name Designation Qualification & Experience Dr. Mohammed Liaqat To be reorganized Mohamed Sayed Abd El-hafiz To be reorganized Reda Ibrahim Tawfik To be reorganized Panneer Kalimuthu To be reorganized Sami Rabie Ahmed To be reorganized Saeed al shamri To be reorganized
- 10. Dr. Noor MohammedKhan General Hospital By: Ghulam Abbas - FM Staff Deployment Plan - Proposed DNMK Clientele Corporate Cards Scheme DNMK Hospital would introduce a sound card system “AlNoor Cards” to all corporate and Govt clients to directly get treatment with zero wait policy from the required physicians. This system would directly be integrated with the new HIS system and shall be fixed in three locations, normally window based screens on the front reception where patient have to choice to swipe and click on relevant doctors and that it. A comprehensive policy and procedure would be established to get optimum results. Please CLICK 50% Volume of Business reported from credit income List of Corporate & Govt Clients • Aramco • Sabic • SEC • AlKhafiji • Internal Ministry Core Attribute • No deductible applied on Corporate/Govt • Maximum Services covered • Maximum Limit Covered • Zero Wait Policy • Best technique for Advertisement & Retain Valued Customer for long run. • VVIP Protocol Card Issuing Criteria System Integration, Policy and Procedure would be developed after approval from Management. The validity of cards & its benefits would be fixed according to awarded policy by company.