1. The document summarizes a presentation about how Microsoft Teams and SharePoint Hub Sites impact intranet planning and architecture. 2. It discusses the new features like Teams, Communication Sites, and Hub Sites and considerations for change management when adopting them. 3. The presentation provides guidance on how to leverage the new tools for internal communication and sharing across departments while maintaining a consistent user experience.

1. SharePoint
Saturday Helsinki
2018
Helsinki
Saturday, January 27, 2018
Microsoft Flux, Korkeavuorenkatu 35,
Helsinki, Finland
@tracyvds @spshelsinki #SPSHEL
Tracy
Van der Schyff
How does
Microsoft Teams
and SharePoint Hub Sites
impact your Intranet
planning and architecture?

2. Thank you to our sponsors!

3. Who am I?
• Lorem Ipsum is simply placeholder text
Tracy van der Schyff
Microsoft 365 Coach & Catalyst
Microsoft’s Biggest Fan
Entrepreneur / Consultant
Facilitating the evolution of
human capability
Business Analysis
Change Management
Creativity
HTML5, CSS3, JavaScript
Intranet Best Practice
ISO Compliance
Nintex Workflow & Forms
Office 2016 / Office 365
SharePoint
Rapid Prototyping
Training
UI / UX
User Adoption / Governance
Verbal / written communication
@tracyvds @spshelsinki #SPSHEL

4. My Pet Sheep #Braam
Sometimes
Helping People
Most of the time
Motorbikes
ALL the time
What
makes
me
happy?

5. What has
changed?
MS Teams
Hub Sites
How do we
change?
Communication
Sites
Information
Architecture

6. Sub-Subsite Subsite Site Site Collection

8. Sometimes we make mistakes…

9. Sometimes we do the best we can with
the technology we have, in the
environment we have.

10. EVOLUTION is defined as gradual
change, adaptation, progression,
metamorphosis.
REVOLUTION is defined as forcible
overthrow for an entirely new
system…drastic, disruptive, far-reaching,
momentous change.

11. What’s changed?
Let’s take a look at the
last 24 months.

12. • Microsoft Teams
• Communication Sites
• Hub Sites

13. Change Management
Considerations
How do we
change?

17. What is it, how will it work?
Microsoft
Teams

20. What is it, how will it work?
Communication
Sites

22. What is it, how will it work?
SharePoint Hub
Sites

24. Consistency
• Navigation
• Theme
• Logo

25. Visibility, awareness and
discoverability
• News aggregation
• Combined site activities
• Scoped search

26. The new way of thinking
Information
Architecture

27. Intranet
Human
Resources
Apps
Libraries
Lists
Subsite
Libraries
Lists
IT
Apps
Libraries
Lists
Subsite
Libraries
Lists
Legal
Apps
Libraries
Lists
Subsite
Libraries
Lists
Marketing
Apps
Libraries
Lists
Subsite
Libraries
Lists
Sales
Apps
Libraries
Lists
Subsite
Libraries
Lists
Operations
Apps
Libraries
Lists
Subsite
Libraries
Lists
Risk &
Compliance
Apps
Libraries
Lists
Subsite
Libraries
Lists
Where we come from:

28. Communication and sharing of content
✓ Content and Documents to be
shared externally with
everyone
✓ Content and Documents to be
shared internally /
externally with specific
people in or outside of my
organization
✓ Content and Documents to be
shared internally with
everyone
✓ Content and Documents to be
shared internally with specific
people in my department or
team
Microsoft Teams /
SharePoint
OneDrive / Emails
Intranet WebsiteInternet Website

29. RISK
VANCE

30. Take-aways
Pros and Cons1
Take baby steps2
Training3

31. THANK YOU!!

32. bit.ly/spshel2018
Please rate this session

33. • Build your main Intranet using a Communication site template
• If sites are necessary for sub-level intranets for business units / pillars – build more communication sites and link with Hub Sites.
• In less complex environments, build out extra site pages on your Intranet for business units where you can share information,
surface content etc.
• Use Metadata in the libraries etc. to filter the content by business unit / department, then display that filtered view on the
different pages for departments / business units.
• See my blog on this to help: https://www.metalogix.com/blog/how-build-your-intranet-sharepoint-communication-sites-10-
steps
• Use Microsoft Teams to build out all your other departments / projects etc.
• Remember the 80/20 rule. Do not complicate your sites because of a few documents that has complex permission levels. Keep
permission on site level (not app or item where possible). Use OneDrive to share content which does not fit into the MS Team
‘container’ and Teams permissions. If necessary – build a separate team for example Management which spans across departments /
business units.
Other resources:
• My Blog: https://tracyvanderschyff.com/
• My Website: https://tracyvanderschyff.co.za
• Twitter: https://twitter.com/tracyvds
• LinkedIn: http://za.linkedin.com/pub/tracy-van-der-schyff/43/a5/647
• SlideShare: http://www.slideshare.net/TracyVanDerSchyff
Summary slide notes for context: