This is a social media policy presentation for senior leaders within an organizational workplace, focusing on employees and social media usage.

1. Social Media Policy Proposal
VALJEAN M. LEE
AET/562 SOCIAL MEDIA FOR PROFESSIONAL LEARNING
NOVEMBER 7, 2016
PROFESSOR H. GARTH BEERMAN

2. Social Media
 Social Media is describe as different online communications or tools used to share
information.
 It’s a platform where one can express ideas, creativity, collaborate, and relate to others
with the same interest.
 It is a resource for professionals to improve and upgrade their skills, to remain relevant in
the industry.

3. Social Media Policy Guidelines/ Purpose
 It’s important for all employees to understand (SM) policy before launching the tools.
Participants must be made aware of all expectations of the organization. These guidelines
are to be used as a reference for online engagement.
 Social Media guidelines are set in place to protect both the employees and the
organization from possible misuse. It details the best ways to communicate without
exposing confidential information. It’s also a strategic means of implementing a support
system within the company’s structure.
 Social Media is constantly evolving to improve the workplace cultural environment.
Also, to encourage future potential relationships with other businesses. (WSDOT, 2014)

4. Social Media Policy/ Content
 Employees should carefully consider (SM) content being shared because of exposure,
while interacting and collaborating with the population at large. Sharing information on
social media should be monitored for safety. An organization must implement risk
management in order to remain relevant. Social Media is the most popular means of
communication today. Employees must be conscience of it’s influences. When
communicating/sharing information one should be responsible and professional when
posting, remembering that the user is the voice of the company, ready to respond with
clarity and conciseness. Always be forthcoming with respect regarding the tone of
communication, “politeness.” Never be abusive, offensive, or threating. Approach all
postings, comments, opinions with personality and encouragement. Stay within the reigns
of the laws and standards governing the organization. Understanding what’s the ethical,
labour, privacy, human, relations, and contractual rights. (WSDOT, 2014)

5. Social Media Policy/Organizational Reputation
 In an organization there are boundaries that must not be crossed, such as language that
would defame or damage the company and falsifying of information. Ask for assistance
from a supervisor/manager immediately if in doubt or miscommunication/error has
occurred. Preventions is a key component, employees aren’t at liberty to offer their own
opinions or banter at the expense of the reputation of the company, on or offline time as
well. Respect copyrights and the privacy of publishing, it’s vital that employees
acknowledge disclaimers and disclosures of the organization. (WSDT, 2014)

6. Social Media Policy/Workplace
Accountability & Responsibility
 Along with social media comes responsibilities and unpredictability. Proper used of
social media applies to all employees of the company, from top to entry level. What’s
posted will reflect on everyone involved, positive or negative. If there’s inappropriate
communication, disciplinary actions can lead to possible suspension or termination.
Unlawful conduct include: harassment, violence, discriminating postings, etc. (Field, J.,
Chelliah, J., 2012)

7. Social Media Policy/
Responsible Use Within An Organization
 An individual employee can be affected by potential social media related issues,
but being alert, always remaining mindful that postings should be monitored-
one must keep personal communications and work communications separate.
Keep online matters professional at all times, even postings made off the work
schedule. (Lam, H. 2016)

8. Social Media/ Enhance the Organization’s
Professional Development
 Employees gain skills by participating in the organizations training programs,
communicating on teams projects, and collaborating with colleagues.
 Workshops throughout the year can help employees advance and focus on the
best tools to be used in the organization’s departments, while keeping updated
on new additions and technologies.
 The social media policy procedures has a great impact on professional
development, it improves management of internal affairs fairly. (Adopting a social
media policy in practice, 2014)

9. Reference
• “Adopting a social media policy
in practice.” (2014). The
Veterinary Record, 175(9), 236.
doi:http://dx/doi.org/10.1136/vr.
g5480
• Field, J., Chelliah, J., “Social-
media misuse a ticking-bomb
for employees: Robust and
procedures needed to reduce the
risks,” Human Resource
Management International
Digest, (2012) Vol. 20 Iss:7, pp.
36-38
• Lam, H.,”Social media
dilemmas in the employment
context,” Employee Relations,
(2016) Vol. 38 Iss: 3, pp. 420-
437
• Washington State Department of
Transportation (Aug/2014),
www.governor.wa.gov>files>do
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