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SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID
PROS, CONS AND COMPARISON
By: Faisal Masood – PMP, MCITP, MCTS
Faisal.Masood@softvative.com
SharePoint & Project Server EPM Consultant
Twitter: @faisalmasoodcom
Web: www.FaisalMasood.com
Dated: July 25, 2014
Version: 1.1
www.softvative.com
Twitter: @Softvative
Follow & like us on Facebook and Google Plus
AGENDA ITEMS
1. SharePoint On-Premise
1. Pros and Cons
2. SharePoint Office 365
1. Pros and Cons
3. SharePoint Hybrid
1. Pros and Cons
4. Comparison
Softvative.com
2
1.SHAREPOINT ON-PREMISE
• SharePoint 2013 deployed within your corporate data center
• Uses corporate Active Directory in most cases for authentication. (can
use Forms based or other methods)
• SharePoint Servers, SQL Databases Servers and all infrastructure
controlled and administered by company’s IT
• Full access to use and customize any SharePoint features as needed
Softvative.com
3
1. SHAREPOINT ON-PREMISE
PROS AND CONS
Pros
1. Uptime 99.9% or higher
2. Data Security & compliance
3. One time HW / SW costs
4. Control Performance
5. Scale up and Scale out
6. Save ISP bandwidth
7. Fully customizable
8. Full server and SQL access
9. Migrate as needed
10. Seamless SSO with Corp AD
Cons
1. Datacenters cost
2. Additional Geographic
redundancy costs
3. IT Staff Costs
4. Disaster Recovery and HA
5. Scale up / out costs (HW/ SW)
6. Patching servers / farms
7. Extra configurations for
external collaboration
Softvative.com
4
2. SHAREPOINT OFFICE 365
• SharePoint 2013 deployed by Microsoft in their data center
• Can use Microsoft identity or SSO (DirSync or ADFS)
• SharePoint Servers, SQL Databases Servers and all infrastructure
controlled and administered by Microsoft
• Access to use SharePoint application GUI with very limited
customizations
Softvative.com
5
2. SHAREPOINT OFFICE 365
PROS AND CONS
Pros
1. Uptime 99.9%
2. Multiple datacenters
3. Geographically redundant
4. Shorted release cycle
5. Managed Service (SaaS)
6. Pas as you go (Low Cost)
7. Reduce IT Staff
8. Scalability
9. Disaster Recovery and HA
Cons
1. Data Security
2. Reliability
3. Compliance
4. More ISP bandwidth
5. Limited customizations
6. Storage Costs
7. Recovery SLAs
8. No server access
9. Migration
Softvative.com
6
3. SHAREPOINT HYBRID
• SharePoint on-premise deployed by company’s IT staff and Office 365
SharePoint deployed by Microsoft
• Can leverage seamless authentication (ADSync or ADFS)
• SharePoint Servers, SQL Databases Servers and all infrastructure
controlled and administered
• By Company’s IT for on-Premise
• by Microsoft for Office 365 SharePoint
• Access to use SharePoint
• Full access (Servers + application) in on-premise
• Full access (application), no access (servers) in Office 365
Softvative.com
7
3. SHAREPOINT HYBRID
PROS AND CONS
Pros
1. Leverage both ease of setup of
Office 365 and control of On-
premise
2. Uptime 99.9% or more
3. Geographically redundant
4. Quick collaboration with
external partners & vendors
5. Control costs
6. Reduce IT Staff
7. Scalability
8. Disaster Recovery and HA
Cons
1. Data Security and Compliance in
Office 365
2. More ISP bandwidth
3. Authentication
4. Access control
5. User experience and switching
between the two
6. Limited customizations
7. Storage costs
8. Recovery SLAs
9. No server access
10. Migration
Softvative.com
8
3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID
COMPARISON
S. No
Comparison
Parameter
On-Premise Office 365 Hybrid
1 Cost Purchase hardware,
software, Maintenance
Purchase Office 365
plans and user license
Pay as you go
Depends on usage of the
two
2 Infrastructure Corp IT deploys and
administer farm. Need to
know lots of areas to
support it well
MS managed all the
aspects including farm,
and patches
Corp IT manages On-
Premise and MS manages
Office 365.
3 High Availability Corp It need to design
and architect it at different
levels including data
center, network devices,
Load Balancers, Servers,
Storage, SQL and
application
MS manages all the
aspects of the high
availability
Corp IT manages On-
Premise and MS manages
Office 365
4 Application
Features
Get features as you want
by installing the
application editions
Foundation / Standard /
Enterprise, Office Web
Apps, Fast Search,
Language Packs, PWA
Preconfigured limited set
of features
Features of both On-
Premise and Office 365
Softvative.com
9
3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID
COMPARISON
S. No
Comparison
Parameter
On-Premise Office 365 Hybrid
5 Storage Expensive storage,
scalable storage, large size
site collections
Cheap storage costs,
storage depends on plan,
100 GB site collection
Both environments follow
their own limitations
6 Organization
Size
Suitable for Mid to large
organization
Mainly suitable for small
to mid size organization.
Suitable for mid to large
organization
7 Customizations Fully customizable – client
or server side
Fully customizable –
Client side
Limited on Server side
Both environments follow
their own limitations
8 Information Security Information is generally
not available to external
users. Can have internal
and external collaboration
sites
MS datacenter provides
lots of security and
privacy features. Review
Office 365 Trust Center
On-Premise – Store for
highly sensitive info
Office 365 - Use of other
info
9 Compliance Corp IT follow the industry
standard and get audits
Office 365 complies with
lots of industry
compliance standard
(SAS70, ISO 27001, EU,
HIPPA, FISMA, PCI, others)
Both environments follow
their own standards
Softvative.com
10
3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID
COMPARISON
S. No
Comparison
Parameter
On-Premise Office 365 Hybrid
10 Performance Best performance,
bandwidth not an issue
Need ample ISP
bandwidth for high
number of users
File and data size matters.
Use Office 365 for smaller
size files
11 IT resource skillset
and cost
Need IT staff that can
manage the SP farm
Microsoft staff managed
the farm
Responsibilities are split
between Corp and MS staff
based on version
Softvative.com
11
SHAREPOINT ON-PREMISE, OFFICE365 AND HYBRID
PROS AND CONS AND COMPARISON
Web: http://www.softvative.com
Email: contact@softvative.com
Innovative services, solutions and trainings
Softvative.com
12

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Sharepoint on-premise office365 and hybrid Pros, Cons and Comparison

  • 1. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID PROS, CONS AND COMPARISON By: Faisal Masood – PMP, MCITP, MCTS Faisal.Masood@softvative.com SharePoint & Project Server EPM Consultant Twitter: @faisalmasoodcom Web: www.FaisalMasood.com Dated: July 25, 2014 Version: 1.1 www.softvative.com Twitter: @Softvative Follow & like us on Facebook and Google Plus
  • 2. AGENDA ITEMS 1. SharePoint On-Premise 1. Pros and Cons 2. SharePoint Office 365 1. Pros and Cons 3. SharePoint Hybrid 1. Pros and Cons 4. Comparison Softvative.com 2
  • 3. 1.SHAREPOINT ON-PREMISE • SharePoint 2013 deployed within your corporate data center • Uses corporate Active Directory in most cases for authentication. (can use Forms based or other methods) • SharePoint Servers, SQL Databases Servers and all infrastructure controlled and administered by company’s IT • Full access to use and customize any SharePoint features as needed Softvative.com 3
  • 4. 1. SHAREPOINT ON-PREMISE PROS AND CONS Pros 1. Uptime 99.9% or higher 2. Data Security & compliance 3. One time HW / SW costs 4. Control Performance 5. Scale up and Scale out 6. Save ISP bandwidth 7. Fully customizable 8. Full server and SQL access 9. Migrate as needed 10. Seamless SSO with Corp AD Cons 1. Datacenters cost 2. Additional Geographic redundancy costs 3. IT Staff Costs 4. Disaster Recovery and HA 5. Scale up / out costs (HW/ SW) 6. Patching servers / farms 7. Extra configurations for external collaboration Softvative.com 4
  • 5. 2. SHAREPOINT OFFICE 365 • SharePoint 2013 deployed by Microsoft in their data center • Can use Microsoft identity or SSO (DirSync or ADFS) • SharePoint Servers, SQL Databases Servers and all infrastructure controlled and administered by Microsoft • Access to use SharePoint application GUI with very limited customizations Softvative.com 5
  • 6. 2. SHAREPOINT OFFICE 365 PROS AND CONS Pros 1. Uptime 99.9% 2. Multiple datacenters 3. Geographically redundant 4. Shorted release cycle 5. Managed Service (SaaS) 6. Pas as you go (Low Cost) 7. Reduce IT Staff 8. Scalability 9. Disaster Recovery and HA Cons 1. Data Security 2. Reliability 3. Compliance 4. More ISP bandwidth 5. Limited customizations 6. Storage Costs 7. Recovery SLAs 8. No server access 9. Migration Softvative.com 6
  • 7. 3. SHAREPOINT HYBRID • SharePoint on-premise deployed by company’s IT staff and Office 365 SharePoint deployed by Microsoft • Can leverage seamless authentication (ADSync or ADFS) • SharePoint Servers, SQL Databases Servers and all infrastructure controlled and administered • By Company’s IT for on-Premise • by Microsoft for Office 365 SharePoint • Access to use SharePoint • Full access (Servers + application) in on-premise • Full access (application), no access (servers) in Office 365 Softvative.com 7
  • 8. 3. SHAREPOINT HYBRID PROS AND CONS Pros 1. Leverage both ease of setup of Office 365 and control of On- premise 2. Uptime 99.9% or more 3. Geographically redundant 4. Quick collaboration with external partners & vendors 5. Control costs 6. Reduce IT Staff 7. Scalability 8. Disaster Recovery and HA Cons 1. Data Security and Compliance in Office 365 2. More ISP bandwidth 3. Authentication 4. Access control 5. User experience and switching between the two 6. Limited customizations 7. Storage costs 8. Recovery SLAs 9. No server access 10. Migration Softvative.com 8
  • 9. 3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID COMPARISON S. No Comparison Parameter On-Premise Office 365 Hybrid 1 Cost Purchase hardware, software, Maintenance Purchase Office 365 plans and user license Pay as you go Depends on usage of the two 2 Infrastructure Corp IT deploys and administer farm. Need to know lots of areas to support it well MS managed all the aspects including farm, and patches Corp IT manages On- Premise and MS manages Office 365. 3 High Availability Corp It need to design and architect it at different levels including data center, network devices, Load Balancers, Servers, Storage, SQL and application MS manages all the aspects of the high availability Corp IT manages On- Premise and MS manages Office 365 4 Application Features Get features as you want by installing the application editions Foundation / Standard / Enterprise, Office Web Apps, Fast Search, Language Packs, PWA Preconfigured limited set of features Features of both On- Premise and Office 365 Softvative.com 9
  • 10. 3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID COMPARISON S. No Comparison Parameter On-Premise Office 365 Hybrid 5 Storage Expensive storage, scalable storage, large size site collections Cheap storage costs, storage depends on plan, 100 GB site collection Both environments follow their own limitations 6 Organization Size Suitable for Mid to large organization Mainly suitable for small to mid size organization. Suitable for mid to large organization 7 Customizations Fully customizable – client or server side Fully customizable – Client side Limited on Server side Both environments follow their own limitations 8 Information Security Information is generally not available to external users. Can have internal and external collaboration sites MS datacenter provides lots of security and privacy features. Review Office 365 Trust Center On-Premise – Store for highly sensitive info Office 365 - Use of other info 9 Compliance Corp IT follow the industry standard and get audits Office 365 complies with lots of industry compliance standard (SAS70, ISO 27001, EU, HIPPA, FISMA, PCI, others) Both environments follow their own standards Softvative.com 10
  • 11. 3. SHAREPOINT ON-PREMISE, OFFICE 365 AND HYBRID COMPARISON S. No Comparison Parameter On-Premise Office 365 Hybrid 10 Performance Best performance, bandwidth not an issue Need ample ISP bandwidth for high number of users File and data size matters. Use Office 365 for smaller size files 11 IT resource skillset and cost Need IT staff that can manage the SP farm Microsoft staff managed the farm Responsibilities are split between Corp and MS staff based on version Softvative.com 11
  • 12. SHAREPOINT ON-PREMISE, OFFICE365 AND HYBRID PROS AND CONS AND COMPARISON Web: http://www.softvative.com Email: contact@softvative.com Innovative services, solutions and trainings Softvative.com 12