DDU GKY STANDARAD FORMATS

1. SF 3.3A1: Project execution readiness assessment at PIA Headquarter
The form will be designed and implemented in the ERP system and till then the form given below may be used.
To be validated and reviewed by SRLM/CTSA
S.
No
Description Status (Yes /
No)
Proof Remarks
1 Is there an Organisational
signature in place? Dedicatedly
addressing all the following-
a) MIS & Planning
b) IEC
c) Content Development
d) Operations
e) Placement
f) Call centre for Tracking /
Validation
g) ERP & IT support
h) Quality Assurance
I. Infra & documentation
II. Faculty training
III. SOP training & certification
IV. CCTV monitoring Centre Manager control it.
V. HRM
VI. Fin. & Accts.
2 Are the job descriptions
defined for all key job roles in
the organisation
Offer letter KRA and JD defined to all Staff
3 Are job specifications (hiring
requirements) defined for each
job role?
Offer letter Job role define in Offer letters
4 Have all key personnel been
hired as per the job
specification for each key job
role?
5 Are all the personnel been
hired as per the job
specification for each job role?
6 Have all personnel deployed on
the DDUGKY program
undergone a reasonable
induction/orientation program
explaining the following -
i. Organisation values, goals,
processes etc.
ii. Details of DDUGKY project.
7 Have all personnel, deployed
on the project been trained and
certified on the DDUGKY SOP
All are Certified
8 Is the bilingual training content
and TLM available for all
courses conducted by the PIA
including IT, English and Soft
skills?
TLM available as per Norms
and NCVT & SSC approved
9 Is there evidence of the training
content and TLM being
industry accepted and
regularly updated

2. 10 Does the training content
include different training
aids/methodologies like PPTs,
audio-visual/content, practical
demonstration, mock,
exercises, routine tests etc.
11 Has the training content and
TLM been updated with
contemporary industry
practices and statutory
requirements?
12 Are there Basic Qualification
criteria laid down for each type
of faculty required and are
these criteria consistent with
relevant NCVT/SSC norms
NCVT & SSC Norms
13 Are all hired trainers meeting
the laid down qualification
criteria
As per NCVT & SSC Norms
14 Have all trainers undergone a
formal facilitation skills
program and do they have a
recognised certificate for the
same.
15 Is there are a regular trainer
development program
conducted by the organisation
to keep their skills
contemporary.
16 Is there a functional ERP for
managing the entire life cycle of
a trainees available and
working in the organisation?
17 Is the ERP, or alternate data
collection tool, being regularly
used and updated with live
data everyday
18 Is the ERP generating exception
reports showing important
areas of non-compliance or lag
in project for the senior
management?
19 Are such exception reports
being viewed seriously and
timely action taken by
concerned people
20 Are extraordinary achievement
of the team which help in
program deliverables, being
highlighted by the ERP and
rewarded appropriately by the
management
21 Has regular internal and
external assessment of
students been institutionalised
into the DNA at the
organisation?
22 Are additional efforts being
made to track and upgrade the
skills of weak students
23 Is the CCTV footage with good
audio and video quality
regularly available from
training centres
CCTV Recording and
Footage verify by
District team

3. 24 Is there a system in place to
monitor CCTV for quality of
critical parameters
25 Is CCTV footage being regularly
monitored by a team/master
trainer for evaluation or
training quality
26 Are instances of poor
quality/lapses in infrastructure
/attendance being brought to
the notice of the senior
management
27 Is corrective action being taken
on such reports / lapses
observed through CCTV
monitoring and follow up
review happening to ensure
compliance.
28 Is there a dedicated placement
team headed by a fairly senior
person dedicated to this
activity
29 Is the Placement team regularly
meeting employers to capture
requirements of manpower
including feedback of trained
and previously placed
candidates?
30 Is the feedback from employers
regularly incorporated into the
training regime
31 Are the placement targets
being met- if not what
corrective action is being taken
32 Is the placement team regularly
meeting placed candidates to
identify their pain areas/obtain
their feedback?
33 Is the placement team
providing any post placement
support to ensure better
retention of candidates after
placement
34 Does the PIA have a regular call
centre to monitor placements
and keep track of placed
candidates
35 Are there records/evidence
available of regular placement
validation activity and is the
placed candidate’s data
updated.
36 Is there a formal mechanism
for regular review of the
program at the Head office
level chaired by the CEO?