AuditBot provides a SAP License Saver tool that delivers several benefits: 1) A complete list of unused SAP Licenses that can be harvested and a list of users that can be moved to non-SAP functionality. 2) A report on recommended license classifications for all SAP users based on transaction usage history. 3) A review of unused SAP modules that are over-licensed with recommendations. The tool monitors all transactions to analyze actual SAP usage and ensure compliance with licensing contracts, reducing business risks and costs associated with maintaining SAP licenses.

1. SAP License Saver
AuditBot

2. Some Facts and Quotes
According to SAP itself “Most ERP systems are priced according to the
number of software users needed and the level of access each of these
users will require from the system. According to most industry leaders and
publications, the average a manufacturing or complex distribution company
can expect to pay is about $4,000* per user
According to a survey of over 225 CIOs of global companies done by CIO
Insight, the average ongoing cost per user for SAP is $1518 per year. In a
separate study by Nucleus Research on behalf of Oracle, the ongoing costs
estimate was considerably higher. Using the 22% annual maintenance fee
imposed by SAP on the “list” price of the software, for the purposes of this
paper, we are happy to settle at $1500 per year per user. We assume in this
$1500 per year is the cost of the Oracle license, the added administrative
and support costs for SAP, and the costs of training users and deploying
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3. SAP License Saver deliverables
• A complete list of SAP License that are not utilized and can be
harvested.
• A recommendation (detailed list) of SAP users who can be directed
to non-SAP functionality and avoid using an SAP License.
• A detailed list of SAP users and their recommended classification
(Professional, LTD. Professional, ESS, etc…) based on actual SAP
usage.
• A full SAP License Appendix review with recommendations on
modules that are not being utilized or that are over-licensed.
• .
Custom object
analysis
Monitor 100% of
transactions
Fully Automated
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4.  Professional: Create Master Data, Change
Configuraton and Update Data
 Basis Users: Perform System Related
Activities
 Development: Create Custom object like
ABAP programs and Tables
SAP Does not Provide Clear List of Transactions for Each License Type
 Limited Professional: Can Post Invoice and
do limited master Data transactions
 Employee: Can use approval transactions,
requests and display Data
Costly License Types Cheaper License
License Types
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5. Third party review executed
by AuditBot ensures risks
and vulnerabilities are
highlighted. ”
“
CHALLENGES
• Managing a complex software landscape
can be a time consuming and costly
exercise for any organization.
• Taking control by identifying the actual usage
of your SAP landscape
• Ensuring compliance of software contracts
and avoiding surprises
• Awareness of your ‘as is’ situation with respect to your
SAP licensing management, including identification of
related vulnerabilities and risks
• Control of how your SAP landscape is licensed based on
actual usage
• Compliancy with your SAP contract.
RESULTS
A common result of SAP
audits is “not enough
professional License”,
even though the overall
SAP License count is
compliant
SAP License Saver
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6. Awareness of your ‘as is’ situation with respect to your
SAP licensing management, including identification of
related vulnerabilities and risks.
Reduced
Risk
Greater
Assurance
Improved
Productivity
• “Control of how your SAP landscape is licensed.
• Knowledge of how SAP licenses its software and
provides awareness and understanding to the
persons involved in licensing end users..”
We work closely with our clients to understand their SAP
landscape, current controls and procedures, and to
address their desired objectives for SAP license
assignment/usage.”
RESULTS
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7. Overview of Your SAP License Cost
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8. • Free 30 Proof of Concept
• Same day installation and Configuration
• 365 Day Money Back Guarantee
• Basic Configuration Includes
• Will Provide Custom Enhancements
• When Can We Start
• www.auditbots.com
Our Value
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