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Flex net manager for sap applications v9 1 presentation
FlexNet Manager for SAP Applications is a software license optimization tool that analyzes SAP usage data to recommend the optimal license type for each user. It detects idle licenses that are not being used, identifies duplicate user accounts, and allows "what if" simulations to explore license optimization scenarios. In a case study, Metro Group was able to complete an SAP expansion to 25,000 users across 31 countries while requiring 30% fewer licenses through the optimized license recommendations of FlexNet Manager for SAP Applications.
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Flex net manager for sap applications v9 1 presentation
- 1. Optimizing SAP Licensesto Minimize Spend Eric Lukas Regional Director Latin America elukas@flexerasoftware.com
- 2. Statistics Flexera Software • Top200 Software Company • Solidly Profitable • 500+ Employees • 80,000 Customers • 20,000 FlexEnabled Applications • 200,000,000 PC’s Receiving Software Downloads and Updates • Market Leader - Entitlement and Compliance Management (FlexNet Producer Suites) - Enterprise License Optimization (FlexNet Manager Suite) - Application Readiness (AdminStudio, App Portal) - Installation (InstallShield) • Seasoned Management Team • Acquisitions To Date - ManageSoft - Intraware LLC - LinkRight Tracker - Honico GmbH - SCCM Expert Performance Highlights • Global Company • Over 20 Years Experience • Industry De facto Standard • Highly Skilled Consultants • Award Winning • FlexNet Manager Suite: CODiE Award • FlexNet Producer Suite: Winner, IT Europa European IT Excellence Awards 2 © 2012 Flexera Software, LLC | Company Confidential
- 3. © 2012 FlexeraSoftware, LLC | Company Confidential 3 Business Goals • Maximize Utilization of Licenses • Optimize License Allocation • Continuous License Compliance • Smart Purchase Control—Buy Only What You Need • Contract Negotiation Power—Maintenance, Agreements • Improve IT Operational Efficiency • Eliminate Unbudgeted Expenditures • Reallocate / Remix Application Licenses • Enable Chargeback Flexera Optimized
- 4. Software License ManagementChallenges Lack of Controls = $$ Large Recurring Expenses Optimal $ $ Over-Licensed Out of Compliance • License Complexity • Virtualization • M&A / Divestitures • No barriers to use Poor license allocation • Redundant applications • No usage tracking • Open-loop procurement • 4 © 2012 Flexera Software, LLC | Company Confidential
- 5. Flexera Software StrategicVision For Software License Optimization Continuous License Compliance Reduced Risk Accurate/Optimized License Position Visibility / Savings Workflow Management Operational Efficiency Business Intelligence Improved Forecasting 5 © 2012 Flexera Software, LLC | Company Confidential
- 6. 6 © 2012Flexera Software, LLC | Company Confidential SAP Licensing and Reporting Today License Administration Workbench (LAW) Report
- 7. © 2012 FlexeraSoftware, LLC | Company Confidential 7 SAP system measurements don’t provide information on underutilized licenses SAP Doesn’t Provide Insight Into License Utilization Unnecessary license purchases when 1000s of licenses may be idle!
- 8. © 2012 FlexeraSoftware, LLC | Company Confidential 8 SAP LAW — Poor Duplicate User Detection • LAW provides a “Combine Users” option to identify multiple user accounts for the same user – Automatically combines users using one of: • User Name • Last, First Name • Accounting Number • E-mail Address • Telephone No. • Inevitably some users will not be automatically combined • LAW allows manual corrections to be made, but this is impractical for large enterprises Each duplicate user consumes an additional named user license and expense!
- 9. SAP Named UserLicensing—Un-optimized by Design Named users are categorized based on their working roles and features that they are permitted to use. This is typically a manual process, not based on actual usage of the system. SAP charges vastly different amounts for these roles. Professional ? Employee User ? Limited Pro ? Engine User ? Developer ? Test ?
- 10. © 2012 FlexeraSoftware, LLC | Company Confidential 10 License types are assigned based on vague descriptions and manually maintained master data. SAP Reports on Deployed Licenses, Not which License Types should be Deployed based on Usage Unbudgeted Expenditures at True-up User License Type SAP Price per License ($) Developer $$$$$$ Professional $$$ Limited Professional $$ Employee $ Employee Self Service $ Under licensed Paying for High Priced Licenses that aren’t Required Over licensed
- 11. © 2012 FlexeraSoftware, LLC | Company Confidential 11 • Professional • Limited Professional • Developer • Engine User • Web as User • Employee • Substitute • Multi-Client/System • Test • … # Users per Type Counted & Consolidated Obligation to SAP— Maintenance on licenses + new user licenses Manually Classify Users Named User Licensing & Maintenance— SAP LAW System Measurement Price List Contractual User Types
- 12. © 2012 FlexeraSoftware, LLC | Company Confidential 12 • Professional • Limited Professional • Developer • Engine User • Web as User • Employee • Substitute • Multi-Client/System • Test • … # Users per Type Counted & Consolidated Misclassified Users = Over Payments Price List Contractual User Types Classify Users Over Payment ‣ Unclassified users automatically set to Professional ‣ Usage Not Measured ‣ Users provided unused rights ‣ Downgrade Rights Not Applied
- 13. Introducing FlexNet Manager® forSAP® Applications
- 14. Built on FlexNetManager Platform Level 4 Optimized Level 3 Continuously Compliant FlexNet Manager Platform HAM, SAM & License Management Continuous Compliance for: • 14,000+ Vendors • 110,000+ Applications • 350,000+ Software SKUs • Inventory & App Recognition • PO vs Installed License Reconciliation • Verified Oracle Solution FlexNet Manager for SAP Applications, Microsoft, Adobe, Symantec, IBM, Oracle & 20,000 Engr. Apps Level 2 Managed Level 1 Installed Software License Optimization Traditional SAM Return on Investment 14 © 2012 Flexera Software, LLC | Company Confidential
- 15. Optimization Cycle 15 © 2012Flexera Software LLC. All rights reserved. | Company Confidential Web Dashboard Reports Rules Before/After Optimization Remix Compliance Position Contracts FlexNet Manager for SAP Applications Admin Module Administration Remediation Remediation Usage Data Recommendations FlexNet Manager Platform FlexNet Manager for SAP Applications No satellite transports required for usage data
- 16. © 2012 FlexeraSoftware, LLC | Company Confidential 16 FlexNet Manager for SAP Applications Tracks and Analyzes Detailed Usage Data What’s the Optimal License Type for each User? What transactions and modules do I use? Have I been assigned more than one license? What are my authorization roles? How long do I use the system?
- 17. © 2012 FlexeraSoftware, LLC | Company Confidential 17 FlexNet Manager for SAP Applications Detects Idle Licenses FlexNet Manager for SAP tracks and analyzes usage data to detect idle licenses Defer new license purchases by fully utilizing the licenses you already have!
- 18. © 2012 FlexeraSoftware, LLC | Company Confidential 18 FlexNet Manager for SAP Applications Optimizes Duplicate User Detection • Optimized license position factors in duplicate users • Duplicate rule editor supports both simple and advanced rules • High performance – takes minutes, not hours or days!
- 19. © 2012 FlexeraSoftware, LLC | Company Confidential 19 License types are assigned based on detailed usage analysis and in accordance with the contract FlexNet Manager for SAP Applications User License Type SAP Price per License ($) Developer $$$$$$ Professional $$$ Limited Professional $$ Employee $ Employee Self Service $ Recommends the Optimal Named User License Type for Each User Flexera Optimized Reduce Software Costs & License Compliance Risk
- 20. © 2012 FlexeraSoftware, LLC | Company Confidential 20 FlexNet Manager for SAP Applications Example License State Before & After Optimization Original State Optimized State Total Licenses: 18,030 Over-licensed for expensive types Professional, 9730 Limited Professional, 940 Employee, 7360 Available, 0 Professional, 7650 Limited Professional, 1350 Employee, 5500 Available, 3530 Cost Avoidance for New Licenses Negotiation Power Licenses Available: 3,530 Flexera Optimized Problem
- 21. © 2012 FlexeraSoftware, LLC | Company Confidential 21 User Reclassification Recommendations Usage Measured Contractual User Types Impact Understood System State Updated FlexNet Manager for SAP Applications Named User Reclassification Process SAP System Measurement & LAW Report
- 22. FlexNet Manager forSAP Applications Simulations • Generate license position for one or more license rule sets • Run inactive rule sets without impacting “production” rules • Explore what-if scenarios – Validate results of a rule set before making it active/production – Run best-case and worst-case scenarios 22 © 2012 Flexera Software, LLC | Company Confidential Collect Usage Data Simulation: • Based on License Rules • What-if Scenarios • Best Case / Worst Case Reclassification Recommendations & Optimized License Position
- 23. © 2012 FlexeraSoftware, LLC | Company Confidential 23 FlexNet Manager for SAP Applications User Defined Rule Examples Users to Assign License Type Custom Rule Users with an irregular email address suffix NOT Email.EndsWith(“@mycompany.com”) Users spending a large proportion of their time within specific transactions and little in others GetTransactionProfilePercentage(“Profile1”) > 0.7 AND GetTransactionProfilePercentage(“Profile2”) < 0.1 Users belonging to some roles but not others HasRoleMatch(“Role1”) AND HasRoleMatch(“Role2”) AND NOT (HasRoleMatch(“Role3”) AND HasRoleMatch(“Role4”)) User Defined Rules Made Easy
- 24. © 2012 FlexeraSoftware, LLC | Company Confidential 24 FlexNet Manager Platform Web Portal
- 25. © 2012 FlexeraSoftware, LLC | Company Confidential 25 FlexNet Manager for SAP Applications Minimize New Purchases by Optimizing SAP Licenses
- 26. © 2012 FlexeraSoftware, LLC | Company Confidential 26 FlexNet Manager for SAP Applications Case Study: Metro Group METRO GROUP planned to introduce SAP to all of its affiliated companies increasing their usage to over 25,000 users in 31 countries. Their goal was to optimize their license purchases required to complete the expansion, but felt that their existing processes were not scalable and delivered incomplete and inaccurate information. METRO GROUP introduced FlexNet Manager for SAP Applications which enabled them to complete the rollout with 30% fewer licenses then originally expected and allowed them to allocate SAP license costs to subsidiaries Flexera Optimized Problem
- 27. FlexNet Manager forSAP Applications Summary • Network Usage Inventory Collection – No Satellite transports are installed for usage data collection • Optimization – Optimal License Types Based on Usage – Duplicate User Detection – Idle License Detection • Simulation & ‘What If’ Analysis – Generate license positions with user defined rule sets – Simulate Best Case and Worst Case Scenarios • Performance – User data cached, user consolidations and reporting are very fast. 27 © 2012 Flexera Software, LLC | Company Confidential
- 28. FlexNet Manager forSAP Applications Summary • Accessibility – FlexNet Manager Platform web portal – Business reports may be viewed from any web browser • Security – Changes to user master data records performed within SAP via the Admin Module – Configurable User Access within FlexNet Manager Platform 28 © 2012 Flexera Software, LLC. All rights reserved. | Company Confidential • Access to FlexNet Manager Platform capabilities: – Contract Management, – Business Intelligence & Trend Analysis – Financials – Reporting – Regularly scheduled optimizations – set and forget
- 29. © 2012 FlexeraSoftware, LLC | Company Confidential 29 © 2012 Flexera Software, LLC | Company Confidential 29 Additional Case Studies
- 30. © 2012 FlexeraSoftware, LLC | Company Confidential 30 Customer Success Story – Kone Faced with an SAP audit, Kone realized they had underutilized and misclassified licenses. SAP wanted to charge them for an additional 3,209 licenses. Kone questioned the accuracy of SAP's data. With FlexNet Manager for SAP Applications, Kone was able to control costs. The total number of users that were not required to be licensed was 2,872; translating to $4.3 million in avoided software spend.
- 31. © 2012 FlexeraSoftware, LLC | Company Confidential 31 Customer Success Story – P&G P&G is a global organization with over 100,000 employees. With such a large estate, they lacked insight into how their employees were truly using their SAP software. Using FlexNet Manager for SAP Applications, they were able to determine that they had 30% more software than they needed. This information enabled them to negotiate a maintenance reduction with SAP and provided the leverage they needed to move to an enterprise agreement.
- 32. © 2012 FlexeraSoftware, LLC | Company Confidential 32 Customer Success Story – Best Buy Best Buy was required to deliver an audit measurement of their SAP production ERP system user license assignment landscape. Flexera Software performed an analysis with FlexNet Manager for SAP Applications to determine a baseline. The baseline reveled 2,600 total users, with well over 630 users designated at the more expensive Professional User Type and 1700 with no designation--all considered Professional by SAP. Using FlexNet Manager for SAP, Flexera Software optimized the user landscape down to 1700 users. Only 540 required Professional licenses. Best Buy was able to save over $1.2 million in up-front expected software acquisition expenses, as well as the associated maintenance costs.
Editor's Notes
- #6 Our strategic vision for the Software License Optimization business is to provide automated license optimization solutions that have these benefits… Continuous license compliance for your critical vendors means… decreased risk of audits, avoidance of unbudgeted true-up costs, avoidance of time wasted on audit prep., and better negotiating leverage with your vendors. Accurate and Optimized license position means… having control and visibility of your software estate plus ongoing savings on licenses and maintenance. Process automation thru workflow mgmt means… improved operational efficiency Business Intelligence means… being able to do Trend Analysis and What If Analysis to forecast future needs and proactively manage licensing in dynamic env.
- #10 Professional Limited Professional Developer Engine User Web as User Employee Substitute Multi-Client/System Test
- #12 A company manually classifies it users and pays both a license fee and maintenance depending on the user type.
- #13 A company manually classifies it users and pays both a license fee and maintenance depending on the user type.
- #15 FlexNet Manager Suite Optimization Solutions— Microsoft, Adobe, Symantec, SAP, Engineering Apps Entitlement based license optimization (MS, Adobe, IBM, Symantec) Deliver Fastest ROI with Built-in Licensing Knowledge— Product Use Rights Library SAP User License Types Concurrent Licensing Optimized License Types & Application Mix
- #22 The next generation of tools needs to measure how the software is being used and classify each user accordingly. Simulation reclassification recommendations Admin updates system state within SAP env.
- #25 Accessible by many types of users– business users, license managers, SAP administrators.