This document provides a summary of navigation and common functions in SAP. It lists the command field for transactions, folders, search options, favorites menu, and log out commands. It also summarizes settings, shortcuts to user profiles and reports, and options for printing screens. Basic selection criteria and reporting functions like sorting, filtering, adding totals, and downloading reports are also outlined.

1. NAVIGATION
Command field for entering
transactions. Use drop-down
to retrieve recently used
transactions.
Not case-sensitive
Example: /nfb01 or /nFB01
Closed and Open Folders
Back - F3 Cancel - F12
Exit - Shift + F3
Transaction - Lowest level
of navigation, double-click to
open, right-click for options.
Go to User Menu
(contains only modules/
transactions assigned to you)
Go to standard SAP Menu
(includes all modules/transactions)
Find, Find Next
Favorites Menu (user-created
menu of favorite transactions)
Create New SAP session
Opens in new window
Create Desktop shortcut
from active transaction
Settings
Alt+F12
SU3 – User Profile SP02 – My Spool Requests SMX – My Job Overview
Extras > Settings > Display Technical names
System > User Profile > Own Data> Defaults > Output Device
Alt+F12 > Hard Copy (Print screen)
/o = Open “/o + T-code” Open t-code in new session
/n = New “/n + T-code” Exit current t-code, open new t-code
/nex – Close SAP no prompt /i - Close SAP with prompt
MENU ITEMS
COMMON FUNCTIONS
Possible Entries - F4 Required Field
Display details of selection Change Data
Execute - F8 Display Data
Overview Item Create New item
Expand All Create Copy of item
Collapse All
Delete selected row
Add new row
Print
Select all, Select Block,
Deselect all
Using Layouts – Change,
Select, Save
Wildcard Search
The asterisk (*) can be positioned at the
beginning, middle or end of key words.
Example:
Searching for Customer ‘Port Authority’,
the following entries can be made to
complete the search:
Port* *Authority* *Authority
Page up, Page down
Delete
from Favorites
Add
to Favorites
SAP®
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Move Favorites
Help

2. BASIC SELECTION CRITERIA
Add Dynamic Selection Criteria - Shift + F4
Add Multiple selection
Maintain Selection = > < not equal etc.
Choose/Change selection options
Upload values from Clipboard
Import data to Selection
Criteria from Text file
Create a variant – Enter values
for selection criteria, then Save
as variant
Get a Variant – Select a variant to
be used as report criteria
Change a variant – Get a variant,
make selection changes, Save as
variant again
Delete a variant –
Select Goto > Variants > Delete in SAP menu
Variant functions available in SAP reporting screens
COMMON REPORTING FUNCTIONS
Sorting Report Data
Ascending / Descending
Add Total to
selected column
Add Subtotals
Create a filter,
Delete a filter
Create graph
Rank report data by values
in a selected column
Change the
Analysis Currency
View the report
drilldown structure
Switch the value of
a drill down level
Customize user
drill downs
Downloading report
to a local file
Send Report
via email
Save report in
Excel format
Save report in
Word format
Run report in Background mode:
Program > Execute in Background
SAP ®
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