SAP GUI and Navigation - Quick Guide Learn SAP: Like, Comment, Share and Subscribe our YouTube Channel - Business Consulting https://www.youtube.com/channel/UCJWpmkuzZv-VDUyBGhR8yOw

1. Mail us: businessconsulting007@gmail.com

2. SAP
Navigation
ANKIT SHARMA
SAP Trainer

3. Agenda
 SAP Logon
 SAP Graphical User Interface (GUI)
 Most important buttons
 Standard Toolbar
 User menu vs. SAP menu
 Settings – Add favourites
 Settings – Display Transaction codes
 Start a transaction
 Settings – How can I see where I am?
 Working with more than one session
 Where can I find help?
 Find correct input values with F4
 Set parameters
 Perform list layout

4.  Double click on SAP
Logon Icon
SAP logon Icon

5.  The SAP logon pad is
available once the SAP
GUI is installed at the
workstation.
 Select the correct
Server
 Double click on
selected Server
SAP logon Pad

6.  The next step is to key
in your User ID and your
Password which is
assigned to you.
 Press Enter or click
 After your first access,
you have to change your
password. Please choose
a Password with 8 digits.
Required is a password
with letters and figures.
 Don‘t forget the new
password!!!
SAP logon

7. Copyright Pop-up Window

8. Menu bar
Standard toolbar
Title bar
Application toolbar
Status bar
SAP Menu
Command field
SAP Graphical User Interface (GUI)

9. Most important Buttons
User Menu
SAP Menu
Save data / Post
Open / Close Command field
Back
Exit Cancel
Create Session

10. Standard Toolbar

11. The User Menu
… with all transactions you are allowed to open.
The SAP Menu
… with all SAP transactions. The SAP menu is reasoned in a
logical structure from business point of view.
Your personal
‘Favourites’
Move to the
‘SAP Menu’
Move to the
‘User Menu’
User menu vs. SAP menu

12.  1. Possibility:
Click with the right mouse
button on Favourites and
then Insert transaction. For
this way it‘s necessary to
know the transaction code.
 2. Possibility:
Search for the transaction in
the SAP menu. Click with the
right mouse button on it –
then Add to favourites, or
put the transaction per drag
and drop to your Favourites.
Settings – Add favourites

13.  At the moment
you can only see
the description of
the transaction –
not the
transaction code.
 Select Extras and
Settings and click
the checkbox
Display technical
names
Settings – Display Transaction codes
(Technical Name)

14. Before
After
Settings – Display Transaction codes

15.  First Possibility:
Enter in the command field
the transaction code. For
example LS24 for a stock
overview and click and press
enter or click
 Second Possibility:
Choose an entry in the
Favourites
 Third Possibility:
Search for the transaction in
the SAP menu (difficult) and
double click the transaction.
Start a transaction

16.  Click on this triangle
 Click on this paper
 Choose Transaction
 Now transaction code is
displayed.
Settings – How can I see where I am?

17.  Sometimes it is
necessary to work
with more than one
SAP window. SAP
offers the possibility
to work in 6
different sessions.
 To open a new
session click
 You can switch to
another opened
session with Alt+Tab
Working with more than one session

18.  If there is an input field with the
following symbol a value is
requested. The field needs an entry.
 If you don‘t know which input is
requested press F1 or click on this
symbol to get help.
 Don‘t forget to set the cursor into
the field where the help is required.
 A new window will open with
detailed information about this field.
Where can I find help?

19.  Mandatory fields have
a check mark
 Optional fields are
blank
 Fields with
matchcodes (drop
down icon) allow
searching on the field
for allowed entries
Type of Field

20.  SAP offers help for
required values on
input fields
 Set the cursor into
the input field and
press F4 or the pull
down menu
 A new window will
open with a list of
possible values or a
further help
Find correct value with F4

21.  Press F4 in the appropriate
field. In this example the
Warehouse Number should
be implemented to the
Parameters
 Click on this symbol to
get the Technical
information of this field.
 The Parameter-ID LGN is
the value for the warehouse
no.
 Go back to the SAP Easy
Access Menue.
Set parameters

22.  Open Own
Data in the
User profile
Set parameters

23.  Open the tap Parameters
 Enter in an empty row the
Parameter-ID LGN and the
value GB4 for GB
Pharmaceutical DHL WH
 Save the settings
 Open the transaction LS26
 The warehouse no. is now
saved as a user setting
and always in the field
where a warehouse no. is
required
Set parameters
SAP NAVIGATION.PPT23

24.  Click “System”
on the menu bar.
Select “User
Profile” → “Own
Data”
Maintain User Profile

25.  Date format
 Decimal Notation
 Logon Language − Use this
option if we want to open
SAP in a different language
other than English
 Time zone
 Spool control − This option
will setup the default
printer on which your
documents will be printed
until and unless the
printer is changed at
runtime or
programmatically.
The following screen appears with options to
change the following properties

26. * You can customize the
following settings based on
your preferences −
 Visual Settings like SAP
Theme, Color, Fonts and
size, etc.
 Interaction Design like
Keyboard settings, Sound
and Control setting, etc.
SAP - GUI Customization

27.  you can customize various
other attributes which will
directly affect your
interaction with SAP.
SAP - GUI Customization

28.  LX03 – Bin status report
Perform list layout

29.  The list could be
performed with
personal settings to
get further
information with
clicking on this
button
Perform list layout

30.  On the left side all columns of the
actual list are displayed
 On the right side is the list which
information could be added to the list
layout
 Click a column content on the right side
and click on this button
 Remove entries the same way. Click an
entry in the list on the left side and
click this button to remove it
from the list.
 Here it is possible to define the Position
in the list
 Click the Copy button to adopt the
settings.
Perform list layout

31. • You see the new layout of your list.
 You see the new
layout of your list.
 The settings can
be saved by a click
on this button
.
 Enter here a
Layout-name and –
Description. Mark
User-specific to
set the settings
only for you!!!
Perform list layout

32.  /N - Stop the transaction and
went back to the SAP Easy Access
 /O - Open a new session
 /NEX - Close all sessions and
logoff from SAP
 /NMMBE - Stop a transaction and
open a new transaction in one
step. For example the MMBE
 /OLS26 - Open a new session
with a specific transaction, for
example LS26
Easy Handling

33. Printing a Hard Copy of the Screen Printing a
Hard Copy of the Screen (For PC only)

34. System Message

35. Ending a Transaction if You Start “Clocking ”
 Select
 This icon is hard to see
unless you put your cursor
on it!
 Then choose Stop
Transaction

36.  Method 1:
Select the Logoff Button
 Method 2:
Go to System -> Logoff
Click on Yes Button
Log of SAP

37.  Click on the shortcut icon
SAP Logon from the
desktop and the Logon
pad will open as shown in
the following screenshot.
Click the ‘New’ button.
 Click on the “Next”
button as shown below.
Adding a New SAP Application Server

38.  Description − Provide a meaningful
short text for identifying the server.
The server will be available in the
SAP Logon pad with this name.
 Application server − Provide the
IP/Address of the application
server, provided by the basis
administrator.
 System number and System ID −
Give the system number provided
by the basis administrator. It should
be kept as 00, if nothing is
specified.
 SAP router string − Provide the SAP
Router String, if provided by the
basis administrator. Sometimes it
may be left blank.
 Click on: OK -> Finish
Adding a New SAP Application Server

39.  The newly
created SAP
application server
will now be
available in the
SAP logon pad.
Adding a New SAP Application Server

40. Student Assignment
1. Display Technical Name
2. Set Parameter
3. Set and Change Layout
4. SAP GUI Customization
5. Set Own Data
6. Adding a New SAP Application Server Adding a New SAP Application Server